DLA Internet Bid Board System (DIBBS) Quoting Information for Requests for Quotation (RFQ) and Automated Solicitations:
It is highly recommended that quotes for all Requests for Quotation (RFQ) solicitations valued at or below the Simplified Acquisition Threshold be submitted electronically through the DLA Internet Bid Board System (DIBBS) whenever possible (https://www.dibbs.bsm.dla.mil/). For all automated RFQ solicitations valued at or below the Simplified Acquisition Threshold, that are posted on DIBBS, automated quotes must be submitted electronically on DIBBS. These automated solicitations are identified by either “SPM” or “SPE” in the first three positions of the solicitation number and “T” or “U” in the ninth position of the solicitation number.
The automated quotes must be submitted prior to the solicitation return date and time for all automated Requests for Quotations (RFQs) posted on DIBBS. Quotes received by other electronic means, even though within the FAR definition of “electronic commerce” or “electronic and information technology”, such as facsimile (fax), electronic mail (email) will not be considered for award. Quotes received by U.S. Mail will not be considered for award. Quotes may be revised or withdrawn on DIBBS up until the time the solicitation is awarded or cancelled by resubmitting a new quote or selecting a bid type of “no bid.”
Quote submission using EDI/DIBBS is subject to electronic interface latency which can result in transmission delays. Offerors must consider transmission delays in the EDI/DIBBS system when submitting quotes for consideration, and assume the risk of late transmission/submission. As an alternative, the direct entry of quote information into the DIBBS website is a method that precludes transmission delays, and will ensure the quote is evaluated.
Awards will not be made prior to the solicitation return date/time unless it is a FAST Auto Evaluation or there is a documented urgency. At the return date/time all quotes received will be evaluated, therefore, all quotes over the micropurchase threshold should be submitted by the return date/time specified in the solicitation. Fast Auto Evaluation solicitations, which are those solicitations estimated to be less than the micropurchase threshold, may be awarded prior to the solicitation return date/time.
Additional information about DIBBS quoting can be found in:
· DLA Master Solicitation for Automated Simplified Acquisitions and EProcurement http://www.dla.mil/Acquisition/Pages/Automaster.aspx DIBBS On-Line Quoting Help https://www.dibbs.bsm.dla.mil/Refs/help/Quoting/Index.htm