IGD 1000: GENERAL REQUIREMENTS

 

1.0

PURPOSE

 

 

 

This Interpretive Guidance Document (IGD) provides general guidance for the Environmental, Safety and Occupational Health Management System (ESOHMS). This procedure applies to the Administrator and Front Office, Directorate of Material Management and all staffed Depots, those working on our behalf, and other strategic business units that use the Corporate or facility specific IGDs. This management system is based upon ISO 14001:2015 – “Environmental Management Systems – Specification with Guidance for Use” and ISO 45001-2018 – “Occupational Health and Safety Management Systems – Specification with guidance for use.”

 

 

 

2.0

DEFINITIONS

 

 

 

 

2.1

Administrator and Front Office - The head of Strategic Materials, the administrative staff supporting the Administrator, and the Office of Counsel.

 

 

 

 

2.2

Director of Directorate of Material Management - Manages the Directorate which includes Depot Operations and Logistics, Facilities Management and Environmental, Safety and Occupational Health.

 

 

 

 

2.3

Depot Operations – Includes all workers assigned to the staffed depots.

 

 

 

 

2.4

Depot Manager – Responsible for all aspects of depot operations.

 

 

 

 

2.5

ESOH Management Representative - Responsible for reviewing and directing ESOH activities and has been appointed Top Management's ESOH Representative.

 

 

 

 

2.6

Directorate of Stockpile Contracts and Marketing – Manages the directorate which includes Commodities Contracting; Sales Planning; Market Research and Analysis, and Customer Relationship Management.

 

 

 

 

2.7

Business Office – Manages the business office which includes financial management and information technology functions.

 

 

 

 

2.8

All Employees - Use the ESOHMS as a daily tool to accomplish our Mission and accomplish our strategic goals which includes providing ever-improving support to the warfighter. Active leadership, personal commitment, and involvement is essential. Communicate the ESOHMS Policy to all contractors working on our behalf.

 

 

 

 

2.9

Environmental Aspects - Environmental Aspect - that part of our activities, products or services that can interact with the environment and that can be controlled and over which we can be expected to have an influence.

 

 

 

 

2.10

Environmental Impacts - Any change (adverse or beneficial) to the environment resulting from our activities, products or services

 

 

 

 

2.11

Environmental, Safety and Occupational Health (ESOH) Policy – The ESOH Policy statement

 

 

 


2.12

ESOHMS - Environmental, Safety and Occupational Health Management System

 

 

 

 

2.13

IGD - Interpretive Guidance Document

 

 

 

 

2.14

ISO - refers to International Organization for Standardization Standard

 

 

 

 

2.15

ISO 19011:2018 – “Guidelines for Auditing Management Systems”

 

 

 

 

2.16

ISO 45001:2018 – “Occupational Health and Safety Management Systems – Specification with guidance for use.”

 

 

 

 

2.17

ISO 14001:2015 Environmental Management Systems – Requirements with guidance for use

 

 

 

 

2.18

Occupational Health and Safety Risk - Combination of the likelihood and consequence(s) of a hazardous event occurring

 

 

 

 

2.19

Office of Council – Attorneys supporting DLA Strategic Materials

 

 

 

 

2.20

Risk Assessments - Process of estimating the magnitude of risk and deciding whether or not the risk is acceptable

 

 

 

 

2.21

Top Management - Top Management is defined as the Administrator and Deputy Administrator

 

 

 

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3.0

INTERPRETIVE GUIDANCE DOCUMENT (IGD)

 

 

 

 

Each interpretive guidance document (IGD) is a stand alone document. However, changes in an IGD impacts other IGDs (see igd_1009_2.3_wirediagrams.gif) This IGD enables the us to:

 

 

 

 

3.1

Embrace and conform to our Environmental, Safety and Occupational Health Policy Statement.

 

 

 

 

3.2

Identify the environmental aspects and safety and occupational health risks arising from the organization’s past, present or planned activities, commodities or services, to determine the environmental, safety and occupational health impacts of significance.

 

 

 

 

3.3

Identify the relevant legislative and regulatory requirements.

 

 

 

 

3.4

Identify priorities and set appropriate environmental, safety and occupational health objectives and targets.

 

 

 

 

3.5

Establish a structure and program(s) to implement the policy and achieve objectives and targets.

 

 

 

 

3.6

Facilitate planning, control, monitoring, corrective action, auditing and review of activities to ensure conformance with Environmental, Safety and Occupational Health Policy and ESOHMS.

 

 

 

 

3.7

Incorporate changes in the  Environmental, Safety and Occupational Health Management System (ESOHMS) as appropriate.

 

 

 

 

3.8

Demonstrate continual improvement to the ESOHMS.

 

 

 

 

This Manual is considered as a “living” document and will be revised accordingly as operations and processes change.

 

 

 

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4.0

DOCUMENT CONTROL

 

 

 

 

Hard copies of the IGD shall be controlled, and the controlled copy (current version) of the Manual will be maintained on our Web Pages. All copies or reproductions of this Manual shall be marked with the following statement to ensure document control of this Manual:

Hard copies of this document may not be the current version. Refer to the “I Am The Key” to verify the current version.

 

 

 

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5.0

RESPONSIBILITY

 

 

 

 

The Administrator provides the authority for developing, reviewing, revising and approving IGDs.

 

 

 

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6.0

ELEMENTS OF THE IGD

 

 

 

 

6.1

IGD 1000 – General Requirements (ISO 14001:2015 Section 4.1 and OHSAS and Section 4.1)

 

 

 

 

6.2

IGD 1001 – Environmental, Safety and Occupational Health Policy (ISO 14001:2015 Standard Section 5.2 and ISO 45001:2018: Section 5.2)

 

 

 

 

6.3

IGD 1002 – Environmental Aspects (ISO 14001:2015 Standard Section 6.1.2) and Safety and Occupational Health Risks (ISO 45001:2018 Section 6.1.2)

 

 

 

 

6.4

IGD 1003 – Legal and Other Requirements (ISO 14001:2015 Standard Section 6.1.3 and ISO 45001:2018 Section 6.1.3)

 

 

 

 

6.5

IGD 1004 – Objectives, Targets and Programs (ISO 14001:2015 Standard Section 6.2-6.2.3 and ISO 45001:2018 Section 6.2)

 

 

 

 

6.6

IGD 1005 – Environmental, Safety and Occupational Health Management Program (ISO 14001:2015 Standard Section 4.4 and ISO 45001:2018 Section 4.4)

 

 

 

 

6.7

IGD 1006 – Resources, Roles, Responsibility and Authority (ISO 14001:2015 Standard Section 7.1 and ISO 45001:2018 Section 7.1)

 

 

 

 

6.8

IGD 1007 – Competence, Training and Awareness (ISO 14001:2015 Standard Section 7.25-7.3 and ISO 45001:2018 Section 7.2-7.3)

 

 

 

 

6.9

IGD 1008 – Communication (ISO 14001:2015 Standard Section 7.4-7.4.3 and ISO 45001:2018 Section 7.4)

 

 

 

 

6.10

IGD 1009 – Documentation (ISO 14001:2015 Standard Section 7.5.1 and ISO 45001:2018 Section 7.5.1)

 

 

 

 

6.11

IGD 1010 – Control of Documents (ISO 14001:2015 Standard Section 7.5.2 and ISO 45001:2018 Section 7.5.3)


 

 

 

6.12

IGD 1011 – Operational Control (ISO 14001:2015 Standard Section 8.1 and ISO 45001:2018 Section 8.1)

 

 

 

 

6.13

IGD 1012 – Emergency Preparedness and Response (ISO 14001:2015 Standard Section 8.2 and ISO 45001:2018 Section 8.2)

 

 

 

 

6.14

IGD 1013 – Monitoring and Measurement (ISO 14001:2015Standard Section 9.1.2 and OHSAS ISO 45001:2018 Section 9.1.1)

 

 

 

 

6.15

IGD 1014 – Evaluation of Compliance (ISO 14001:2015 Standard Section 9.1.2 and ISO 45001:2018 Section 9.1.2)

 

 

 

 

6.16

IGD 1015 – Nonconformity, Corrective Action and Preventive Action (ISO 14001:2015 Standard Section 10.2 and ISO 45001:2018 Section 10.2)

 

 

 

 

6.17

IGD 1016 – Control of Records (ISO 14001:2015 Standard Section7.5.3 and ISO 45001:2018 Section 7.5.3)

 

 

 

 

6.18

IGD 1017 – Internal Audit (ISO 14001:2015 Standard Section 9.2.2and ISO 45001:2018 Section 9.2.2)

 

 

 

 

6.19

IGD 1018 – Management Review (ISO 14001:2015 Standard Section 9.3 and ISO 45001:2018 Section 9.3)

 

 

 


6.20

IGD 1019 – Management of Change

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7.0

FORMAT OF INTERPRETIVE GUIDANCE DOCUMENT

 

 

 

 

 

7.1

INTERPRETIVE GUIDANCE DOCUMENTS

 

 

 

 

 

 

All IGDs, with the exception of IGD 1000, will be formatted as follows:

 

 

 

 

 

 

a)

1.0 PURPOSE – Will state the intent of the IGD with respect to the specific section of the ISO 14001:2015 Standard and/or ISO 45001:2018 Specification and application to the responsible organizations.

 

 

 

 

 

 

b)

2.0 PROCESS – Will define how the ESOHMS conforms to the specific section of the ISO 14001:2015 Standard and/or ISO 45001:2018Specification.

 

 

 

 

 

 

c)

3.0 EXAMPLES – Will give examples of typical documentation and records to illustrate the ESOHMS. Note: This matrix is not intended to be an all-inclusive list of each document.

 

 

 

 

 

 

 


 

 

 

 

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