News | Oct. 24, 2017

DPMAP - Did you know?

By Notasha Fant

Supervisors,

Did you know that before you retire, transfer, deploy, etc., you must complete a performance narrative statement for each employee?

You can find out more information about Performance Narrative Statements by going to the DPMAP website located at https://employees.hr.dla.mil/resources/performance/default.asp and clicking on: Rating Official (Supervisor) - Create a Narrative Statement (PDF)  but keep reading because there is more for you to know.

Per DLA Instruction 1400.25, Volume 431, page 20…

f. Employees Who Transfer or Supervisors Who Leave During the Appraisal Cycle.

The time an employee serves under an approved performance plan determines what is required when an employee or supervisor leaves the organization.

  1. If a supervisor leaves the organization, a performance narrative statement is required when an employee has performed under an approved performance plan for 90 calendar days and there are more than 90 calendar days left in the appraisal cycle. This narrative statement will be considered by the incoming supervisor.
  2. A rating of record is required when an employee has performed under an approved performance plan for 90 calendar days and the employee or supervisor leaves the organization with fewer than 90 calendar days remaining in the appraisal cycle. If circumstances preclude the departing supervisor from carrying out this responsibility, the higher level management official may serve as the rating official.

So, if you complete the Performance Narrative Statements before you leave, then the new supervisor will be able to the conduct progress reviews. If not, then the higher level reviewer may serve as the rating official and may complete the progress reviews. 

Example:  A supervisor retired in August 2017 but did not complete the narrative statements for the team.  The new supervisor cannot conduct the progress reviews because there are no narrative statements to consider.  Therefore, the HLR will complete the progress reviews for the new supervisor’s team.

Should you have any questions, please email People Support