From this website, you can log on via user ID and password. If you are a new user of PIEE go to register.
Common Use: Used to create/submit an invoice (a payment request) and receiving report simultaneously.
Important Information
When a vendor ships material make sure the DD250 accompanies the shipment, so the material can be receipted by the government in a timely manner.
Payment will be delayed if DD250 does not accompany shipment, even if invoice is submitted. If there is a payment problem check DFAS and state of invoice in PIEE.
If award being shipped has a Service CLIN (i.e., FAT/PLT/TMTS) use Stand Alone Invoice process as outlined in DFARs Appendix F, Part 4, F-401, Table 1.
Notes
An invoice should include a Material Inspection and Receiving Report (DD250) and tracking information.
To fill in required information throughout the process ensure you have a copy of your contract for reference.
If you do not have a copy, one can be obtained from Electronic Data Access (EDA), DoD’s contract data repository.
Tips
Ensure you are already registered for the WAWF "Vendor" role and have gained access to PIEE.
If a user has an active PIEE account but is missing the “Vendor” role, that user must login and add the role of “Vendor” before they are able to create a document in WAWF.
Additional help for understanding the steps required to gain access to PIEE can be found at PIEE Vendor Getting Started.
Note: To view any sub-step accordions in this process select the expand all button or individually select each one to open or close.
1. Open WAWF and Create New Document
Find any meanings for acronyms, abbreviations and codes used in the Terms Glossary Table.
1. Open PIEE by clicking the PIEE website and selecting the blue Login button in the top right hand corner.
Note: For more information on getting started with PIEE please go to the Working with DLA - PIEE webpage
2. After clicking on the log in button, the "Consent Required" pop up will appear issuing PIEE's Privacy Statement and Warning on the use of the Back Button. To continue login, click the Accept button.
3. The PIEE Login Screen will appear asking for information. Please:
- Enter Vendor User ID
- Enter Vendor Password
- Select blue "Log In" button below form input fields
4. The "Welcome to Procurement Integrated Enterprise Environment" screen opens, select the WAWF icon with the subtitle "Wide Area Workflow" in the Payment section
5. After clicking the WAWF icon, the WAWF welcome screen will appear. To create a document for the invoice:
- Select "Vendor" tab and then the "Create Document" option from drop-down
Note: You can also view previously submitted document or documents that have been rejected back to you from this “Vendor” selection menu.
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2. Enter/Verify Contract Information
Find any meanings for acronyms, abbreviations and codes used in the Terms Glossary Table.
Tip: If you need additional assistance entering in contract information beyond what is provided on this process page, click on the "Help" button in the lower left hand corner.
Important Information: Here are the likely locations on your contract to find CAGE, Contract Number, and Delivery Order based on the form type used:
Element/ Form Type |
DD1155 |
SF1449 |
SF26 |
SF33 |
CAGE |
Block 9 |
Block 17a |
Block 7 |
Block 15A |
Contract Number |
Block 1 |
Block 2 |
Block 2 |
Block 2 |
Delivery Order |
Block 2 |
Block 4 |
Block 4 |
Block 6 |
The Vendor - Create Document - Contract screen will appear.
1. Confirm the correct CAGE Code is present in the entry box.
Note: A DUNS or unique identity ID may also populate in the field.
Important Information: Only CAGE codes associated with your WAWF vendor role will display and CAGE must match your contract. If you have more than one CAGE, you must pick the one that matches the contract/ order you want to submit a document against.
2. In the "Contractual?" field select from the drop-down "Y" indicating a contract is in effect.
Note: To submit an invoice there must be a contract associated with it.
3. In the Contract Number field, enter the contract number associated with the invoice you wish to submit.
4. Enter DO (Delivery Order) associated with Contract being submitted for an invoice.
Note: If your contract has a DO number it must be be entered in the DO field, otherwise leave field blank.
5. Select the Next button in the lower left hand corner.
Tip: No other fields need to be changed.
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3. Enter/Verify Pay Official
Find any meanings for acronyms, abbreviations and codes used in the Terms Glossary Table.
Important Information: Any edits to prepopulated data will generate a "Validation Warning Message." Additional info will populate at top of screen.
Tip: Error messages, Warnings, and Information messages will display at the top of the page:
- Error messages indicate an error with the information entered. These must be corrected to continue.
- Warning messages indicate a possible problem.
- Information messages are purely informational and do not indicate a problem.
The Vendor - Create Document - Pay DoDAAC screen will appear.
1. Locate the Pay Official field to the far right of the first row and enter Pay Official DoDAAC into the input box.
Tip: A vendor needs to enter manually the Pay Official, they can find their pay official DoDAAC by looking at the first page of their contract in a box titled "Payment will be made by" or you can find it on the front page of your contracts in one of the following locations:
Element/ Form Type |
DD1155 |
SF1449 |
SF26 |
SF33 |
Pay Official |
Block 15 |
Block 18a |
Block 12 |
Block 25 |
2. Locate the first column in second tabular row that has Select CLIN/SLIN and select an appropriate CLIN from the drop-down.
Note: If there is no Checkbox in front of the CLIN field, skip selecting a CLIN.
3. Select the grey Next button to submit information
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4. Select Document Type
Find any meanings for acronyms, abbreviations and codes used in the Terms Glossary Table.
Tip: The WAWF instructions in DFARS 232.252-7006 will provide instructions on what document to create besides just the common Combo invoice.
Note: The currency (in the "Currency Code" field) will default to US Dollars but can be changed to match the currency of your contract.
- Select "Invoice and Receiving Report (Combo)" radio button from the "Select Document to Create:" section
- Additional fields will appear on the same line as the selected "Invoice and Receiving Report (Combo)," use your contract to select correct Inspection and Acceptance options from the drop-downs (do not leave them blank)
- Select Next button
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5. Fill in Appropriate Routing
Find any meanings for acronyms, abbreviations and codes used in the Terms Glossary Table.
Important Information: The fields available on the routing page will vary depending on the document type previously selected. Fields should prepopulate from EDA however, enter any required and missing entries and confirm any prepopulated entries are correct.
Tip: Here are the likely locations on your contract to find Issue by DoDAAC, Admin By, and Ship To based on the form type used:
Element/ Form Type |
DD1155 |
SF1449 |
SF26 |
SF33 |
Issue by DoDAAC |
Block 6 |
Block 9 |
Block 5 |
Block 7 |
Admin By* |
Block 7 |
Block 10* |
Block 6 |
Block 24 |
Ship To** |
Block 10 or "See schedule" |
Block 4 or "See schedule" |
Block 11 or "See schedule" |
Block 23 or "See schedule" |
*Admin By is the same as the Issue By DoDAAC if it is not separately identified.
**Ship To must be the same for all items on the WAWF document. If the block states “See schedule,” the contract should identify the specific location where the items are to be shipped or services accepted.
- Enter/Verify the Effective Date
Note: Effective Date refers to the Award Date.
- Enter/Verify the Issue by DoDAAC
Note: The Acceptor DoDAAC on the receiving report should be the ‘Issue By’ DoDAAC listed in block 6 of the award (DAAN 09-04 Government First Article Test ).
- Enter/Verify the Admin DoDAAC
4. Enter and confirm Ship to Code (DoDAAC)
Note: Do not list the DoDAAC for a Consolidation Point or the Freight Forwarder.
Tip: There might be an error when not putting in the correct ship to code that says "Error: There is not an active user for the role of Acceptor for Location Code." If this occurs confirm correct ship to code from contract/solicitation. If the ship to code is correct, submit instead a Stand Alone Invoice because there is no acceptor.
5. Select the Next button
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6. Fill In Shipping and Invoice Information
Find any meanings for acronyms, abbreviations and codes used in the Terms Glossary Table.
Important Information: The "Shipment Number" is not found on the contract. It is a vendor generated number for tracking purposes. We recommend taking the first 3 letters of your company followed by 0001 and incrementing for each additional shipment against the order. For final shipment the 8th position should be "Z".
Tip: Fields in the Header Tab with a single asterisk (*) are required for submission. Fields with a double asterisk (**) are required to save the document or move on to additional tabs at the top of the page.
Ensure the Header Tab is open
Note: Header Tab captures high level information about your document.
- Enter a Shipment Number. This is the shipment number for your document. You might be given a shipment number by your customer; otherwise, you can enter your own.
- Enter the Shipment Date. This is the date (or estimated date) of when the shipment will occur. For services, this is likely the date the services were rendered.
- Select Y or N from the Final Shipment drop-down. Determined by asking the question: Is this shipment the final shipment for the contract/ order?
4. Enter an Invoice Number. You can enter any number to track your invoices.
5. Select Y or N from Final Invoice drop-down. Determined by asking the question: Is this shipment the final shipment for the contract/ order?
Note: Final invoice equals final shipment to complete the contract.
6. Insert tracking number into Bill of Lading Number field
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7. Add/Edit Line Item
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Important Information: If you have a line item on your contract but are not shipping it/ invoicing for it, please do not include it on your document submission.
Tip: If your line item(s) prepopulate, you will still need to edit the line item to add the quantity shipped. You may also add a new line item if line items did not prepopulate or if the line you wish to deliver against did not prepopulate.
- Select Line Item Tab.
- Select Edit link under the Line Item Details section for line item.
Note: Select Add if no line item exists.
- Enter Item No.
- Enter Product/Service ID
- Select Product /Service ID Qualifier from drop-down
- Enter Qty Shipped
- Enter Unit of Measure
- Enter Unit Price
- Enter Description
- Select Save CLIN/SLIN/ELIN
Note: To add UID, MILSTRIP, or Batch/Lot & Shelf Life, click on the corresponding tabs.
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8. Add Appropriate Attachments
Important Information: Attachment file name cannot have spaces or special characters.
Tip: It is preferred for vendors to combine documents together into one package otherwise you will have to submit multiple attachments. For more information please see
how to make PDF portfolios.
1. Select the Attachments Tab
2. Select the Browse button
3. Highlight the desired file in your file explorer and click the Open button
4. Confirm document was selected as name will pop up to the left of the Browse button and click the Upload button
5. Confirm Attachment Type as this is auto-populated based on what was uploaded
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9. Review Docs & Submit Invoice/Receiving Report
Find any meanings for acronyms, abbreviations and codes used, in the Terms Glossary Table.
Note: When creating documents in WAWF, validation warnings will appear with regard to prepopulated data. These validation warnings do NOT prevent the submission of a document in WAWF. The warnings are to prompt users to verify data before taking action.
- Select Preview RR tab and review entered information in the Document Information section
- When ready, select the Submit button
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10. Add Any Necessary Notifications
Note: This is the last step in the process as a new screen will display indicating successful submission of the invoice, with a list of who received an email notification.
- To send additional email notifications to others not on the specified list, select Send Additional Email Notifications link and enter your recipients
- If you need to add additional documents for invoicing or go back and correct information at the Create Additional Document screen, select the Return button
If WAWF submission is rejected, an email will be sent to the Vendor CAGE code's email on file. Ensure company information is up to date in WAWF. A Vendor can also check status of a submitted document in WAWF by going through the history folder:
- After Login Page select Vendor Nav button
- Select History folder option from drop-down
- Use any number of search criteria to find WAWF document you are wanting to check (probably use Create/Update End field and enter date of document creation in system)
- Select the submit button
- In search results table review "Status" column to view documents status
Used as reference to mini process above Vendor Updating Time/Quality from the Vendor History Folder (eb.mil)
The picture below is an example of a DD250 in the WAWF Vendor History folder expressing status of rejected.
The picture below is an example of when the Pay Official rejects the document.
The picture below is an example of when the acceptor rejects the WAWF receiving report.
Note: A pay office can’t reject a receiving report manually. They can make it recallable and then the acceptor must reject, and it would look like the above.
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Terms Glossary
Find meanings for acronyms, abbreviations and codes used throughout the process article below in the table:
Term Used |
Meaning/Definition |
CAGE |
Commercial and Government Entity |
CLIN |
Contract Line Item Number |
DD1155 |
Order for Supplies or Services |
DD250 |
Material Inspection and Receiving Report |
DFARS |
Defense Federal Acquisition Regulation Supplement |
DLA |
Defense Logistics Agency |
DO |
Delivery Order |
DoDAAC |
Department of Defense (DoD) Activity Address Code |
DUNS |
Data Universal Numbering System |
ELIN |
Exhibit Line Item Number |
FAQ |
Frequently Asked Questions |
FAT |
First Article Testing |
ID |
Identifier |
MILSTRIP |
Military Standard Requisitioning and Issue Procedures |
N |
No |
No. |
Number |
PDF |
Portable Document Format |
PDS |
Procurement Data System |
PIEE |
Procurement Integrated Enterprise Environment |
PLT |
Production Lot Testing |
Qty |
Quantity |
SF1449 |
Solicitation/Contract/Order for Commercial Items |
SF26 |
Award/Contract |
SF33 |
Solicitation, Offer, And Award |
SLIN |
Subline Item Number |
TMTS |
Textile, Material, Test Sampling |
UID |
Unique Identifier |
WAWF |
Wide Area Workflow |
Y |
Yes |