Refrigerant Disposal Regulations
DoDM 4160.21 Vol4 Page 156

Ozone Depleting Substances Disposal Regulations
DoDM 4160.21 Vol4 Page 135

Turn-In Instructions

Refrigeration Equipment and Appliances

Section 7401 of Reference (q) (also known as "the Clean Air Act of 1990") requires certain substances that have destructive effects on the ozone layer (including CFCs, halons, carbon tetrachloride, methyl chloroform and hydro CFCs (HCFCs)) not be vented to the environment and be phased out from production over an extended period of time as described for class I and class II Ozone Depleting Substances (ODS).

Refrigerants, halons, and ODS recovery cylinders required by the Reserve will not be turned in to the DLA Disposition Services sites.

Disposition Services doesn’t coordinate the disposition of ODS, they have to get turned in to Aviation for the ODS Reserve. To learn more about turning in ODS, please visit the DLA Aviation page.

Transferring excess refrigeration equipment and appliances containing refrigerants (e.g., enameled white goods such as household refrigerators, room air conditioners, water coolers) and other refrigeration equipment listed at Figure 18, eligible for RTDS, will be accomplished through the use of a MOU between DLA Disposition Services and the generating activity to define responsibilities and ensure certified equipment and technician recovery of the refrigerants if the property fails RTDS.

Major categories of refrigeration equipment regulated for safe disposal

  • Household Refrigeration: Refrigerators and freezers – intended primarily for household use though they may be used outside the home (e.g., offices)
  • Other Refrigerated Appliances: Dehumidifiers, vending machines, ice makers, and water coolers.
  • Retail Food, Small reach-in refrigerators and freezers, refrigerated display cases, walk-in coolers and freezers, and large parallel rack systems.
  • Laboratory Refrigeration- excludes Controlled Lab Equipment. Transportation Refrigeration. Refrigerated ship holds;
  • Transportation Refrigeration: refrigerated ship holds, truck trailers, railway freight cars, other shipping containers
  • Commercial Comfort Air Conditioning: Centrifugal chillers, reciprocating chillers, and screw chiller
  • Cold Storage Warehouses
  • Industrial Process Refrigeration: industrial ice machines, and ice rinks
  • Military Equipment. The final rule does not apply to devices containing and using refrigerants that are designed for and used solely in a military application, unless their system of parts in that equipment is identical to equipment used for household or commercial purposes

Usable or Serviceable Property

Generating activities should not remove the refrigerant from usable or serviceable refrigeration property. The DTID and the property will be marked and labeled with the words "NOTICE: Contains Refrigerant. Refrigerants must be recovered before final disposal of this item." for inventory and storage purposes. These items will be processed as normal receipts with the refrigerants intact and will be processed by the DLA Disposition Services site.

If the usable and serviceable property fails RTD and is processed to final disposal (scrap or landfill), DLA Disposition Services site will ensure the generating activity’s removal and recovery of the ODS from the property prior to final disposal. Additionally, DLA will ensure that a signed and dated statement of refrigerant removal is provided by the generating activity giving the information listed (see DLA Form 2545 ). The generating activity, upon notification by DLA Disposition Services site, has the responsibility of funding and ensuring that the refrigerant is removed or recovered from the property prior to going to scrap or a landfill. The DLA Disposition Services site will downgrade the property to scrap once the signed removal certificate has been received

Unserviceable and Scrap

Generating activities will remove or recover refrigerants prior to transferring unserviceable or scrap refrigeration equipment to a DLA Disposition Services site.

The EPA considers compressors an "appliance," so if the compressor is removed from a refrigerator, the compressor itself becomes an appliance and the refrigerant must be removed from the compressor.

iv. Generating activities and DLA Disposition Services sites will retain the statement and documentation in their property accounting files, for 3 years from date of receipt, and have it available in the event of a federal or State regulatory inspection. Additionally, a label will be attached to the property, for inventory and storage purposes, to indicate the refrigerant has been removed or recovered prior to turn-in as unserviceable or scrap. The label will contain the statement: "NOTICE: All refrigerants have been removed from this item in accordance with 40 CFR 82.156(f). Supporting documentation is on file."


Click within a card below to access forms


DD Form 1348-1a


The DD Form 1348-1A the most important document when interacting with DLA Disposition Services. It serves as the receipt for property turned in, and is an important record for auditability. 

Learn how to complete a DDForm-1348-1A .

Refrigerant Removal Statement

Refrigerant Removal Statement

Hazardous Chemical Warning Label

Hazardous Chemical Warning Label

Hazardous Waste Profile Sheet

Hazardous Waste Profile Sheet