G-Invoicing

Are you placing an order with DLA and need to reimburse the agency for your purchase? Our business process for this transaction is changing.

Why use G-Invoicing?

The U.S. Department of the Treasury issued a requirement directing all federal government agencies, to include the Department of Defense, to use a solution called G-Invoicing to manage all unclassified, reimbursable intra-governmental buy/sell transactions.
 

What will G-Invoicing do?
 

  • Improve visibility and accuracy of intragovernmental transactions
    G-Invoicing promotes consistency and commonality throughout the Federal Government’s Intra-Governmental Transaction (IGT) buy/sell lifecycle. G-Invoicing also addresses one of DLA’s outstanding material weaknesses. G-Invoicing will also assist the agency in addressing audit findings such as lack of adequate internal controls, timely recording of revenue, and segregation of duties.
     
  • Improve communication between trading partners
    Trading partners who use G-Invoicing will share a common transaction platform with a clear and detailed record of their negotiations.
     
  • Enhance transparency
    G-Invoicing supports each phase of the intra-governmental buy/sell lifecycle. This common repository will decrease differences between agencies, decrease IGT processing time, and reduce miscommunications between DLA and its TPs.

A graphic including a warehouse, a call center and a service member writing an order

  • Provide a common data standard
    G-Invoicing standardizes the common terminology and forms agencies currently use to process IGTs. This standardization reduces the volume of misunderstandings in the buy/sell lifecycle.
     
  • Adhere to agreed-upon processes
    Following standardized financial management processes support timely and accurate accounting and assists DLA in achieving its auditability goals.
     
  • Streamline settlement of funds in the Intra-Governmental Payment and Collection (IPAC) system
    Trading Partners (TPs) can settle monetary transactions more quickly and efficiently utilizing performance reporting in G-Invoicing.

How?

  • The new mandate requires a signed General Terms and Conditions (GT&C) agreement, commonly known as the 7600A, to be in place with DLA prior to submitting any reimbursable work orders that utilize a form 7600B.

  • The 7600B will replace DD Form 448 Military Interdepartmental Purchase Request (MIPR).

When?

  • The US Treasury requires the use of G-Invoicing for all IGT buy/sell activity no later than October 1, 2025. October 1, 2025 is also the date of the legacy IPAC process cutoff. 
  • DLA is on track to successfully implement G-Invoicing 7600B processes (O2C/Inbound and P2P/Outbound orders for services & materiels) prior to October 1, 2025. There are two exceptions: P2P Organic Manufacturing (OM) where DLA is a buyer and Seller Facilitated Orders (SFOs). SFO is expected to be ready in the second half of FY26 and P2P OM where DLA is a buyer is expected to be ready at the end of FY26.
  • Materiel orders that currently do not use a funding document (e.g., DLA fuel, Military Standard Requisitioning and Issue Procedures (MILSTRIP) requisitions, etc.) will primarily follow the G-Invoicing 7600EZ process.
  • Successful 7600EZ process implementation is dependent on three items: trading partner 7600EZ readiness, OSD policy updates including 7600EZ implementation deadlines, and significant business process re-engineering as specified by the OSD Supply Transaction Working Group (STWG).  DLA expects 7600EZ readiness by August 2027.

The way ahead

In FY25, many federal agencies struggled to execute transactions with DLA due to disparate and unstandardized systems. DLA committed to ensuring no work stoppage would be experienced due to a lack of G-Invoicing implementation by its TPs. DLA has allowed its TPs to continue to execute transactions using legacy processes until BOTH TPs had G-Invoicing fully in place.

As of October 1, 2025, based upon the US Treasury IPAC cutoff deadline, all Federal entities are required to use G-Invoicing for all IGT buy/sell activity (all inbound and outbound intragovernmental reimbursable orders).  Therefore, DLA requires its customers to utilize the 7600B process for all service & materiel-related orders.

Materiel and Supplies following the 7600EZ process will be considered non-compliant until approximately August 2027 and should continue following legacy processes until then.

A table showing DLA business lines and their 7600B or 7600EZ readiness is below.

Acronyms
DMLSS = Defense Medical Logistics Standard Support
DVD = Direct Vendor Deliveries
E-CAT = Electronic Cataloging System
FFAVORS = Fresh Fruit and Vegetable Order/Receipt System
MTO = Made-to-Order
PVOES = Prime Vendor Ordering Entry System
PVWO = Prime Vendor Web Ordering
STORES = Subsistence Total Order and Receipt Electronic System
TEWLS = Theater Enterprise-Wide Logistics System
VCAL = Vendor Contract Awarded Logistics

 

Order What Order From Order Type System Owner G-INV Ready
Medical Items TEWLS (DLA Troop Support\DHA Interfund) Used by Army 7600EZ DHA 8/1/2027
Medical Items DMLSS (Defense Medical Logistic Standard Support)  (DLA Troop Support\DHA Interfund, used by Services   7600EZ DHA 8/1/2027
Medical Items

ECAT PLATFORM (Document Type TVR): - ECAT Readiness *
*No MIPRs/7600B if sourcing out of Prime Vendor contracts

 7600B & 7600EZ DLA

5/30/2025 for 7600B

8/1/2027 for 7600EZ
Medical Items

ECAT PLATFORM (Document Type TVR):
ECAT Prime Vendor Web Ordering (ECAT PVWO)

 7600EZ DLA 8/1/2027
Medical Items ECAT PLATFORM (Document Type TVR): 
- ECAT Core *		 7600B & 7600EZ DLA

5/30/2025 for 7600B

8/1/2027 for 7600EZ
Medical Items Document Type ZPNM (Part Numbers): 
Capital Equipment
Made-to-Order (MTO)
Some Direct Vendor Deliveries (DVD) orders		 7600B DLA 5/30/2025
Medical Items

Pharmaceutical Prime Vendor Ordering Entry System 
(PVOES) (Document Type TVR)

 7600EZ DLA 8/1/2027
C&E Products VCAL - TVR * 7600B & 7600EZ DLA

(5/30/2025 if 7600B)

8/1/2027
Hazardous Waste Disposal DLA Disposition 7600EZ DLA 8/1/2027
MILSTRIP Material Orders All DLA Supply Chains 7600EZ DOD 8/1/2027
Post Post Material Orders All DLA Supply Chains 7600EZ DLA 8/1/2027
Aerospace Fuel Purchases DLA Energy 7600EZ DLA 8/1/2027
Commercial Card Fuel Purchases DLA Energy 7600EZ Commercial Card Vendor  8/1/2027
Fuels DLA Energy 7600EZ DLA 8/1/2027
Subsistence Products STORES (DLA Troop Support) 7600EZ DLA 8/1/2027
Fruits and Vegetables FFAVORS (DLA Troop Support) 7600EZ USDA 8/1/2027

*Systems have transactions that may process via 7600EZ & 7600B due to legacy processes.

DLA's Promise

  • No work stoppages – period
  • DLA is currently accepting 7600B orders via G-Invoicing for O2C Materiel and O2C Services (DLA as Seller).
  • DLA will continue to support our partners by accepting legacy forms such as the MIPR until all parties are fully transitioned to G-Invoicing.
  • DLA will continue accepting orders following legacy processes while continuing to execute GT&Cs; DLA will not reject an order in the absence of a GT&C.
  • DLA will accept 7600Bs (manually, as a funding document, as we do MIPRs today).
  • DLA is on track to begin sending 7600B orders via G-Invoicing for P2P Standard (DLA as Buyer) on October 1, 2025.

Contact us

  • If you have questions related to DLA GT&Cs, please email our G-Invoicing Center of Excellence at  dla-gtc-coe@dla.mil
     
  • If you have general questions or questions related to DLA orders, performance, receipt & acceptance, and/or IPAC settlement, please email  g-invoicing@dla.mil

Frequently Asked Questions

Expand List item 5372Collapse List item 5372  What transactions are considered “in scope” for G-Invoicing?

In Scope: All IGT buy/sell activity with reciprocal categories 22, 23, and 24. Reciprocal categories are comprised of a set of reclassified financial statement line items that are the reciprocal of each other such as accounts payable and accounts receivable. Reciprocal categories assist in the elimination of Federal activity at the government-wide level to prepare the Financial Report. Interfund billing is also in scope. While the current focus is on transactions resulting in an IPAC settlement, the transition of interfund billing will be a DoD priority in the FY26/FY27 timeframe.

Out of Scope: Transactions with commercial vendors and transactions paid for with a credit card. 

Expand List item 6066Collapse List item 6066  Do TPs need a GT&C agreement in place to do business with DLA?

Yes, a GT&C must be in place with an “open” status to initiate and accept a 7600B starting in FY2026.  If a GT&C with an “open” status is not in place to process orders, both TPs will be noncompliant with US Treasury requirements and any legacy orders will be flagged as non-compliant.

Expand List item 5375Collapse List item 5375  What if a DLA agency level agreement does not have the level of detail I need?

A Level 1 (Agency) 7600A may not contain the details or information required to process all order types. Additional details or required information can be captured in a Memorandum of Agreement (MOA), Memorandum of Understanding (MOU), and/or a Statement of Work (SOW) between both TPs, whichever is acceptable to both parties. The MOA, MOU, and/or SOW can be uploaded in G-INV to accompany the 7600A.

Expand List item 5378Collapse List item 5378  What Agency Location Code(s) (ALCs) should be used in DLA’s legacy IGT reimbursable process? 

Defense Finance and Accounting Service (DFAS) will continue to handle IPAC settlements (payments and collections of funds) on behalf of DLA using legacy processes and legacy ALCs until DLA has a full system solution in production. The legacy ALC for DLA is typically 00006355. (Please note DLA ALC 97008050 is only applicable for Treasury Direct Disbursing (TDD). G-Invoicing GT&C’s and cannot be used for legacy orders.

Expand List item 5377Collapse List item 5377  What are the keys to success when working with DLA?
  1.  
  2. Consult with DLA functional POCs to determine the billing approach and whether the reimbursable order will use assisted acquisitions.
  3. Maintain open lines of communication with TP’s regarding readiness to execute transactions in G-Invoicing.
  4. Maintain transparency when/why orders are rejected and collaborate effectively when further modifications are necessary. This will help prevent potential roadblocks or work stoppages.           
  5. Ensure the unit of measure is DO (dollars).
Expand List item 5376Collapse List item 5376  What orders are covered under DLA’s “P2P Standard” process where DLA is a buyer and a TP is a seller?

In-Scope: All CAT1 reimbursable orders that follow the standard buyer initiated process.

Out-of-Scope: CAT2 Direct Cite orders are out-of-scope for G-Invoicing. CAT2 Direct Cite orders will follow the legacy process as direct cite orders utilize Wide Area Workflow (WAWF).

Expand List item 5374Collapse List item 5374  What is an “In Flight Order” (IFO) and what is DLA’s guidance on handling IFOs?

An “In Flight Order” (IFO) is defined as a legacy inbound or outbound funding document (MIPR) that has a period of performance (PoP) extending past October 1, 2025. DLA does not plan to convert IFOs to G-Invoicing.

DLA expects IFOs to attrite out of DLA Enterprise Business System (EBS) per the legacy process based on the PoP. IFOs not closed out when the US Treasury sunsets the IFO grace period will need to be converted to a 7600B. The US Treasury has indicated September 2027 as a probable IFO conversion date but the final date has yet to be confirmed. It is essential that TPs collaborate and agree on IFO amounts, the conversion process, and timeline to ensure a successful conversion.

Expand List item 5371Collapse List item 5371  How can trading partners achieve 7600EZ Success?

DLA is transitioning most of its supply and materiel business lines to the G-Invoicing 7600EZ process prior to August 2027. This transition will require the following for DLA and its TPs to be successful:

  1. DLA TPs must build their 7600EZ solution by August 2027 to transact in G-Invoicing.
  2. Compliance with OSD STWG specifications, including
    1. Approved Defense Logistics Management System (DLMS) Change (ADC) 1465/1465a implementation and other ADCs if necessary
    2. Standard Process Flows
    3. Updated OSD and FMR regulations and policy
  3. For additional information on STWG requirements, please email g-invoicing@dla.mil
Expand List item 6067Collapse List item 6067  What is the DLA G-Invoicing help desk information?

For DLA G-Invoicing issues related to GT&Cs (7600As), please contact the G-Invoicing Center of Excellence (COE) at dla-gtc-coe@dla.mil.

For all other DLA G-Invoicing issues (e.g., orders, performance, deferred payments, etc.), please contact the G-Invoicing Project and Performance Support (PPS) team at

g-invoicing@dla.mil.