G-Invoicing

Are you placing an order with DLA and need to reimburse the agency for your purchase? Our business process for this transaction is changing.

Why use G-Invoicing?

The U.S. Department of the Treasury issued a requirement directing all federal government agencies, to include the Department of Defense, to use a solution called G-Invoicing to manage all unclassified, reimbursable intra-governmental buy/sell transactions.
 

What will G-Invoicing do?
 

  • Improve visibility and accuracy of intragovernmental transactions
    G-Invoicing promotes consistency and commonality throughout the federal government and fix an outstanding material weakness
     
  • Improve communication between trading partners
    Using G-Invoicing to communicate, trading partners share a common platform and a clear record of their negotiations
     
  • Enhance transparency
    G-Invoicing supports each phase of the intra-governmental buy/sell lifecycle. This common repository will decrease differences between agencies

A graphic including a warehouse, a call center and a service member writing an order

  • Provide a common data standard
    G-Invoicing replaces the various terms and forms agencies now use; standard terms reduce misunderstandings
     
  • Provide agreed-upon processes
    Common processes support timely and accurate accounting
     
  • Streamline settlement of funds in the Intra-Governmental Payment and Collection (IPAC) system
    With performance reporting in G-Invoicing, trading partners can settle monetary transactions more quickly and efficiently

How?

The new mandate requires a signed General Terms and Conditions (GT&C) agreement (also known as form FS 7600A) be in place with DLA prior to submitting any reimbursable work orders (utilizing form FS 7600B). The 7600B will replace DD Form 448, Military Interdepartmental Purchase Request (MIPR).

When?

US Treasury requires the use of G-Invoicing for all IGT Buy/Sell activity no later than October 1, 2025, the date of legacy IPAC process cutoff. 

DLA is on track to successfully implement G-Invoicing 7600B processes (O2C/Inbound and P2P/Outbound orders for services & materiels) prior to October 1, 2025.

Two exceptions: P2P (DLA as Buyer) Organic Manufacturing (OM) & Seller Facilitated Orders (SFO). These are scheduled to be ready in the first half of fiscal year 2026.

Non funding document related Materiels and Supplies (ie…DLA Fuel, MILSTRIP requisitions etc.) will primarily follow the G-Invoicing 7600EZ process.  However, successful implementation of the 7600EZ process is dependent upon trading partner 7600EZ readiness, OSD policy updates including 7600EZ implementation deadlines, and significant business process re-engineering as specified by the OSD Supply Transaction Working Group (STWG).  DLA expects 7600EZ readiness by August 2027.

The way ahead

In FY25, when many federal agencies were struggling with timely system solutions, and because of DLA’s promise to ensure no work stoppage due to a lack of G-Invoicing functionality by either trading partner, DLA allowed for a continuation of legacy processes until BOTH trading partners had G-Invoicing fully in place.

As of October 1, 2025, based upon the US Treasury IPAC cutoff deadline, all Federal entities are required to use G-Invoicing for all buy/sell activity (all inbound and outbound intragovernmental reimbursable orders).  Therefore, DLA requires its customers to utilize the 7600B process for all funding document (service & materiel) related orders.

Materiels and Supplies following the 7600EZ process will be considered non-compliant until approximately August 2027 and should continue following legacy processes until then.

A chart showing DLA business lines and whether they are 7600B or 7600EZ is below.

Order What Order From Order Type System Owner G-INV Ready
Medical Items TEWLS (DLA+B22 Troop Support\DHA Interfund) Used by Army 7600EZ DHA 8/1/2027
Medical Items DMLSS (Defense Medical Logistic Standard Support)  (DLA Troop Support\DHA Interfund, used by Services   7600EZ DHA 8/1/2027
Medical Items

ECAT PLATFORM (Document Type TVR): - ECAT Readiness *
*No MIPRs/7600B if sourcing out of Prime Vendor contracts

 7600B & 7600EZ DLA

5/30/2025 for 7600B

8/1/2027 for 7600EZ
Medical Items

ECAT PLATFORM (Document Type TVR):
ECAT Prime Vendor Web Ordering (ECAT PVWO)

 7600EZ DLA 8/1/2027
Medical Items ECAT PLATFORM (Document Type TVR): 
- ECAT Core *		 7600B & 7600EZ DLA

5/30/2025 for 7600B

8/1/2027 for 7600EZ
Medical Items Document Type ZPNM (Part Numbers): 
Capital Equipment
Made-to-Order (MTO)
Some Direct Vendor Deliveries (DVD) orders		 7600B DLA 5/30/2025
Medical Items

Pharmaceutical Prime Vendor Ordering Entry System 
(PVOES) (Document Type TVR)

 7600EZ DLA 8/1/2027
C&E Products VCAL - TVR * 7600B & 7600EZ DLA

(5/30/2025 if 7600B)

8/1/2027
Hazardous Waste Disposal DLA Disposition 7600EZ DLA 8/1/2027
MILSTRIP Material Orders All DLA Supply Chains 7600EZ DOD 8/1/2027
Post Post Material Orders All DLA Supply Chains 7600EZ DLA 8/1/2027
Aerospace Fuel Purchases DLA Energy 7600EZ DLA 8/1/2027
Commercial Card Fuel Purchases DLA Energy 7600EZ Commercial Card Vendor  8/1/2027
Fuels DLA Energy 7600EZ DLA 8/1/2027
Subsistence Products STORES (DLA Troop Support) 7600EZ DLA 8/1/2027
Fruits and Vegetables FFAVORS (DLA Troop Support) 7600EZ USDA 8/1/2027

*Systems have transactions that may process via 7600EZ & 7600B due to legacy processes.

DLA's Promise

  • No work stoppages – period
     
  • DLA will continue to support our partners by accepting legacy forms such as the MIPR until all parties are fully transitioned to G-Invoicing 
     
  • DLA will continue accepting orders following legacy processes while continuing to execute GT&Cs; DLA will not reject an order in the absence of a GT&C
     
  • DLA will accept 7600Bs (manually, as a funding document, as we do MIPRs today)
     
  • DLA will not accept 7600Bs in G-Invoicing until we have full system implementation in Fiscal Year 2026

Contact us

  • If you have questions related to DLA GT&Cs, please email our G-Invoicing Center of Excellence at  dla-gtc-coe@dla.mil
     
  • If you have general questions or questions related to DLA orders, performance, receipt & acceptance, and/or IPAC settlement, please email  g-invoicing@dla.mil

Frequently Asked Questions

Expand List item 5372Collapse List item 5372  What agencies are considered "in scope" for G-Invoicing?

All IGT buy/sell activity with reciprocal categories 22, 23, and 24 are within scope of the G-Invoicing mandate. Reciprocal Categories are comprised of a set of reclassified financial statement line items that are the reciprocal of each other (for example, accounts payable/accounts receivable). These categories assist in the elimination of federal activity at the government-wide level to prepare the Financial Report.

While the current focus is on transactions resulting in an IPAC settlement, interfund billing is also within scope.  The transition of interfund billing will be a DoD priority in FY26/27.  Out of scope are transactions with commercial vendors and transactions paid for with a credit card. 

Expand List item 6066Collapse List item 6066  Do we need an agreement in place to do business with DLA?

Yes, a GT&C must be in place to initiate and accept a 7600B starting in FY2026.  If a GT&C is not in place with a status of “open” to process orders, then that will prevent both trading partners from being compliant with US Treasury requirements and those legacy orders will be flagged as non-compliant. 

Expand List item 5375Collapse List item 5375  What if a DLA agency level agreement does not have the level of detail I need?

A Level 1 (Agency) 7600A may not contain the necessary information or details to process all types of orders. Additional detail/required information can be captured in a MOA/MOU and/or SOW, whichever is acceptable to both parties.

Expand List item 5378Collapse List item 5378    What Agency Location Code(s) should be used in DLA’s legacy Intra-Governmental Transactions (IGT) reimbursable process? 

The Defense Finance and Accounting Service will continue to handle Intra-governmental Payment and Collection (IPAC) settlement (payment and collection of funds) on behalf of DLA using legacy processes and legacy ALCs until DLA has a full system solution in production. The “legacy” ALC for DLA is typically 00006355. (Note: DLA ALC 97008050 is only applicable for Treasury Direct Disbursing (TDD) and G-Invoicing GT&C’s and cannot be used for legacy orders)

Expand List item 5377Collapse List item 5377  What are the keys to success when working with DLA?
  1. Ensure a GT&C is in place
  2. Speak with your local DLA functional POC to understand what organization group to route the 7600B order to which will enable efficient acceptance of the order by DLA.
  3. Ensure the unit of measure is DO (dollars)
Expand List item 5376Collapse List item 5376  What orders are covered under DLA’s “P2P Standard” process (DLA as buyer, our TP as seller)?

In Scope: All Cat I Reimbursable orders that follow the Standard Buyer-Initiated process.

Out of Scope: Cat II Direct Cite orders are out-of-scope for G-Invoicing and will follow legacy process as Direct Cite orders utilize WAWF.

Expand List item 5374Collapse List item 5374  What is an “In Flight Order” (IFO) and what is DLA’s guidance on handling IFOs?

An “In Flight Order” (IFO) is defined as a legacy inbound or outbound funding document (MIPR) that has a period of performance (PoP) extending past October 1, 2025.  DLA does not plan on converting IFOs to G-Invoicing.  DLA expects IFOs to attrite out of DLA EBS per the legacy process (based upon the PoP). Any IFO that is not closed out by the time Treasury sunsets the IFO grace period will need to be converted to a 7600B. US Treasury has indicated September 2027 as a probable IFO conversion date but a final date is still forthcoming.  Partners must collaborate and agree on IFO amounts, conversion process, and timeline to ensure a successful conversion.

Expand List item 5371Collapse List item 5371  How can trading partners achieve 7600EZ Success?

DLA is transitioning many of its supply/materiel business lines to the 7600EZ process prior to August 2027.  For DLA and its trading partners to be successful in this transition will require:

  1. DLA Trading Partners to build their 7600EZ solution to be ready by August 2027
  2. Compliance with OSD Supply Transaction Working Group (STWG) specifications, including
    1. ADC 1465/1465a implementation (and other ADCs)
    2. Standard Process Flows
    3. Updated OSD and FMR regulations and policy
  3. For additional information on STWG requirements, please email g-invoicing@dla.mil
Expand List item 6067Collapse List item 6067  What is the G-Invoicing help desk information?

For DLA agreement issues related to GT&Cs (7600As), please contact the GT&C CoE at dla-gtc-coe@dla.mil.

For all other DLA G-Invoicing issues (orders, performance, deferred payments, etc.), please contact the PPS team at

g-invoicing@dla.mil. ​​​​​​​