Post Award Request (PAR) Type Codes

Purpose: To provide an understanding of the Post Award Request (PAR) category types and how to use them to receive assistance on an awarded contract or order. Examples for each PAR type throughout article are not all-inclusive.

 

Jump To PAR Type:

1. VR01 - Delivery Date Change
2. VR02 - Duty Free Entry Request
3. VR03 - Free Issues
4. VR04 - Price Change and Mistakes-in-Bid
5. VR05 - Economic Price Adjustments and Redeterminations
6. VR06 - Quantity Change or Variation in Quantity Change
7. VR07 - Unit of Issue Change
8. VR08 - Vendor Requested Cancellation
9. VR09 - Packaging Change or Clarification
10. VR10 - Place of Performance Change
11. VR11 - Other Vendor Request
12. VR12 - Payment Issues
13. VR13 - Tooling Request
14. VR14 - Transportation Issues
15. VR15 - Request for Variance (from NIIN Technical Data)
16. VR16 - First Article (Govt or CTR) Inquiry
17. VR17 - Production Lot Test Inquiry
18. VR18 - Technical Data Package Request & Clarification of Drawings
19. VR19 - Change Administrative Office or Inspection/Acceptance
20. VR20 - Addition of Non-Recurring Expenses
21. VR21 - Part Number of Revision Change
22. VR22 - Modification

Resources and Terms Glossary

VR01 is used when requesting a change in delivery date for production or testing Contract Line Item Number(s).

Government may seek consideration for Vendor caused delay(s).

Consideration may take the form of monetary reimbursement, expedited services, or any negotiated agreement with the Contract Administrator.

Typically, "Acts of God" (i.e., hurricanes, tornadoes, fires, etc.) are not considered Vendor caused delays. However, each incident is reviewed on a one on one basis.

Examples of uses:

• Delay from receiving test results from Government test facilities.
• Needing more time to perform on award/contract.
• Wildfires destroyed production facility need additional time to produce material from another facility.

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This code is used to request a Duty-Free Entry certificate that allows a Vendor to provide material (end products and components) that is manufactured from a qualifying country without having to pay for import taxes when entering the U.S. 

Only supplies that are considered components of end items for the Government will be considered for a duty-free entry.

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This code is used when the Vendor offers material to the Government for free. 

An example would be when the Vendor may have manufactured excess material and wants to give it to the Government.

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This code is used to request a price change or to notify the Government of a mistake made in the original bid during solicitation.

For more information, see FAR 14.407-4 Mistakes after award. | Acquisition.GOV.

Examples when used:

• Price Changes
• Cost/Price Analysis: Increases

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Used to request a review of award pricing in accordance with Economic Price Adjustments (EPAs) from FAR:

• 52.216-2
• 52.216-3
• 52.216-4
• 52.216-5
• 52.216-6

EPAs are typically applied to items that have extreme market fluctuations where the price may change significantly from one year to another. The EPA clauses must be in the award to request an EPA change.

Example of EPA Clause in Award

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This PAR code is used to request a change or addition of the allowable Variation in Quantity (VIQ) requirements set forth in the contract or order.

Examples of use:

• Vendor needs to change quantity delivered from 100 units to 150 units.
• Vendor requests a VIQ change from 5% to 10%.

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This PAR code is used to request a change in the unit of issue and/or quantity per unit pack to be delivered on the award. When a unit of issue change is requested, it may result in the cancellation of the original award.

Definitions as they relate to Unit of Issue:

• Unit of Issue (UI) is the unit by which a material is issued by the Government.
• Quantity per Unit Pack (QUP) is the number of UIs bound or packaged in a unit pack.

Examples of use:

• A Vendor needs to change unit of issue from "Each" (i.e., EA) to "Bag" (i.e., BG) or "Package" (i.e., PG).
• A Vendor needs to change quantity per unit pack from 5 each to 5 packages of 100 each (i.e., making total to be 500 units).

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Submission of a VR08 PAR should only be used to request cancellation of the full quantity of the order. PARs submitted under this reason code may be considered for systemic cancellation without post award review. For partial cancellations, utilize PAR VR06 - quantity change or variation in quantity change.

Example of use:

• Vendor does not have the correct Part Number or there is missing Technical Data Packages (e.g., part drawings) to fulfill contract/order; therefore, a Vendor wants to fully cancel an award/contract not previously performed upon.

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Used to request packaging clarification or request change in packaging code, standard, or methodology that is outlined in Section B of the contract/order. 

Examples of use:

• Vendor requests a change in packaging location so that the material can be correctly packaged for shipment.
• Industry best practices have changed to allow a Vendor to request a change to use more cost effective materials.
• Packaging CAGE changes

For more information, see Vendor Preservation, Packaging, Packing, and Marking Process.

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Used to request, on the award/contract, a change to the manufacturing location or "Facility" field located in:

• Box 9 of the Form DD1155
• Block 7 of the Form SF26

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 This PAR code is only to be used when no other PAR code options are relatable or applicable.

Examples of use:

• Award error
• Undefined other Vendor requests 
• Clause additions/removals
• Contract overruns 
• CLIN additions
• Unclear verbiage from Contract Deficiency Reports or PARS 
• Multiple Post Award Requests for single contract
• Novation Agreements 
• DD Form 254 (Classified Material)

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Used to request assistance with an invoice or payment.

Examples of use:

• Vendor submitted invoice, Government acceptance occurred, and contractual payment terms have lapsed
• Trouble submitting the appropriate invoice for invoicing other than WAWF/myInvoice
• Assistance in payment of consideration fees to the Government

For trouble submitting an invoice in WAWF/myInvoice, contact WAWF assistance by using one of the following options:

• Phone:  571-767-1915
• Email:  wawf@dla.mil

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Used to request Government furnished tooling or funding to fabricate tooling.

Examples of use:

• Vendor requests to borrow a Government owned tool that is needed to fulfill the award/contract. Otherwise, the award/contract cannot be fulfilled or will cost the Government more
• Tooling issues

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Used to request assistance relating to any transportation issues, including changes in FOB shipping method (i.e., Origin or Destination).

Examples of use:

• When there is a Foreign Military Sale (FMS) and there is no U.S. Freight Forwarder, the Vendor needs to ask for a viable freight shipping address.
• Unclear or omitted contractual information within the Vendor Shipment Module (VSM)

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Vendor requests a variation in technical specifications used than what is required on the original award.

This PAR type allows Vendors to submit a DD Form 1694 Request for Deviation to consider Requests For Variance. The DD Form 1998 Waiver, Deviation, or Engineering Change Request for Engineering Support Activities is no longer active and cannot be used.

Examples of use:

• The Vendor wants to use a different material to manufacture an item that is different from what is called out in the original award.
• The award calls for a certain type of metal, but Vendor wants to use another type of metal for a justified reason.
• General Requests for Variance
• Request for Variance: Delayed Engineering Support Activity Reply

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This PAR type allows Vendors to inquire about the status of First Article Submissions. A First Article Test is the evaluation of a sample produced to determine a Vendor's current ability to manufacturer the part in accordance with the technical data. Testing is done prior to the manufacturing of the production lot (run of the ordered material).

Government First Article Testing evaluates if a manufacturer has the capability to produce the item. The part is inspected at the place of manufacturer by a Government Defense Contract Management Agency Quality Assurance Representative (DCMA QAR) and then is forwarded to a Government test lab. For more information, see First Article Approval-Government Testing FAR 52.209-4.

Contractor First Article Testing requires the Vendor to have the material tested (whether at their facility or sub-contracted out to another test facility) and provide a report to the DCMA QAR with the test results. For more information, see First Article Approval-Contractor Testing FAR 52.209-3.

Examples of use:

• Contractor First Article Test Report
• First Article Test Approvals/ Resubmittals/Waiver Request/ Rebuttals

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This PAR type allows Vendors to inquire about the status of Production Lot Test Submissions. A Production Lot Test is the evaluation of a sample(s) from a Vendor's production lot, to determine a Vendor's ability to manufacturer the part in accordance with the drawings, which is done after the manufacturing of the production run of all material. For more information, see Production lot testing DLAD 46.291.

Government Production Lot Testing evaluates if the manufacturer has the ability to consistently produce the item within prescribed tolerances (quality standards). The part is inspected at the place of manufacturer by a Government Defense Contract Management Agency Quality Assurance Representative (DCMA QAR) and then is forwarded to a Government test lab.

When it is a Contractor (i.e., Vendor) Production Lot Testing, the testing is done at the Manufacturer's Facility (or sub-contracted out to another test facility), and the report is inspected by the DCMA QAR and forwarded to DLA issuing office for approval.
Note: The DCMA QAR may be present during the items testing.

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Used to request:

• Technical Data Packages (TDPs)
• Drawings
• Any questions related to technical data and drawing information

Examples of use:

• Source Approval Requests
• Technical Data Package Updates/ Corrections

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Request to change the administration office listed in the "Administered By" field of the order/contract or the Inspection/Acceptance location.

View the following "Administered By" fields in the following Award Forms:

• SF26 Award/Contract Administered By Box 6
• DD1155 Order for Supplies or Services Administered By Box 7

Inspection/Acceptance information can be viewed in a contract/award's Section B of the Continuation Pages.

Examples of use:

• Defense Contract Management Agency Office Change
• Inspection/Acceptance Location Change

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Used to request the addition of funds, non-recurring expenses, to the order/contract.

Example of use:

• Expedite Fee where the Vendor needs to recoup the cost to have the material shipped overnight. 

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Used to request a change in the part number or drawing revision standard stated within the order/contract. Within the PAR, the Vendor will need to state the difference between the contract/order stated part number or drawing revision and the Vendor's desired part number or drawing revision.

Examples of use:

• The award calls for revision B of a drawing to be used by the manufacturer to make the item. However, they are using a new revision of a drawing, like revision C, to manufacture the part.

• Part Number/National Stock Number Updates 

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Contract/Award modification is a generic term meaning any written change in the terms and scope of the contract.

For more information, see Award Modifications.

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Resources:

• DIBBS Article 
• DIBBS FAQs (PDF)
• DIBBS Pocket Guide (PDF)
• How To Submit a PAR
• How To Review Submitted PARs
• Supplier Operations PAR Webinar (PDF)
• DIBBS Job Aid - PARs Overview

Terms Glossary

Find meanings for acronyms, abbreviations, and codes used throughout the process article below in the table:

Term Used	Meaning/Definition
CAGE	Commercial and Government Entity
CLIN	Contract Line Item Number
CTR	Contractor
DCMA	Defense Contract Management Agency
DD1155	Department of Defense Form 1155 - Order for Supplies or Services
DFARS	Defense Federal Acquisition Regulation Supplement
DFAS	Defense Finance Accounting Service
DIBBS	DLA Internet Bid Board System
EPAs	Economic Price Adjustments
FAR	Federal Acquisition Regulation
FOB	Free on Board
Govt	Government
NIIN	National Item Identification Number
PARs	Post Award Requests
QAR	Quality Assurance Representative
QUP	Quantity Per Unit Pack
SF26	Standard Form 26 - Award/Contract
TDPs	Technical Data Packages
UI	Unit of Issue
VIH	Vendor Information Hub
WAWF	Wide Area Workflow