Purpose: To provide guidance on how to read a Solicitation/Contract/Order for Commercial Products and Commercial Services (SF1449) under Federal Acquisition Regulation (FAR).
Navigate:
Resources and Terms Glossary
Boxes 1 - 30 are filled in by the Contracting Officer with the exception of blocks 12, 17, 23, 24, and 30.
Boxes 1 - 8
1. Requisition Number
- Box 1: The Government enters the number authorizing the purchase.
2. Contract Number
- Box 2: The Government enters the Procurement Instrument Identification (PIID) number and, when applicable, the supplementary identification number for contracts, purchase orders, and agreements as prescribed in DFARS Subpart 204.16. A contract number is referred to as a Procurement Instrument Identification (PIID) number.
Note: For more information, see How to Read a Contract/Order Procurement Instrument Identification (PIID) Number.
3. Award/Effective Date
- Box 3: The Government enters the date the Government Contracting Officer signs the award.
Note: The Government enters the four-position numeric year, three-position alpha month, and two-position numeric day (YYYYMMMDD).
4. Order Number
- Box 4: The Government enters the PIIN for the Order/Call number as prescribed in DFARS 204.16.
Note: Box 4 may be blank if award is a basic contract or Basic Ordering Agreement (BOA). A call number is used for an order against a BOA.
5. Solicitation Number
- Box 5: The Government enters the Solicitation Number for the procurement. This is assigned IAW DFARS 204.16.
6. Solicitation Issue Date
- Box 6: The Government enters the date the Solicitation was issued.
Note: The Government enters the four-position numeric year, three-position alpha month, and two-position numeric day (YYYYMMMDD).
7. For Solicitation Information Call:
- Box 7a Name: The Government enters the name of the Buyer.
- Box 7b Telephone Number: The Government enters the phone number of the Buyer.
8. Offeror Due Date/Local Time
- Box 8: The Government enters the time and date the offer is due back to the Contracting Officer.
Back to Top
Boxes 9 - 11
9. Issued By
- Box 9: Identifies the name and address of the DLA office issuing the award.
- Directly below the address, the Government enters the name, phone number, and email of the local admin issuing the award.
- Code: The Government enters the associated Department of Defense Activity Address Code (DoDAAC) for the issuing office.
10. This Acquisition Is
- Box 10: The Government puts an “X” beside the Set Aside Category box(s) that they identify will determine how the acquisition is being issued. Some examples below include:
- Unrestricted
- Set aside for Small Business
- Small Disadvantage Business
- 8(a) Contractors
Note: If the acquisition is set aside, the Government must also identify the North American Industry Classification Standard (NAICS) code in this block, which is listed and described in IAW FAR 19.102 .
11. Delivery For Free On Board (FOB) Destination Unless Block Is Marked
- Box 11: The Government places an “X” in the block if the delivery is to be other than destination, and then identifies the delivery location in the schedule.
Back to Top
Boxes 12 - 15
Box 12 is filled in by the Vendor.
12. Discount Terms
- Box 12: The Supplier enters the discount for prompt payment in terms of percentages, if applicable. If nothing is stated, the Government may default to net 30.
13. This Contract Is A Rated Order Under The Defense Priorities And Allocations System (DPAS)
- Box 13a: If the order is a rated order, the Government places an “X” in Block 13(a)
- Box 13b Rating: The Government enters the appropriate DPAS Priority Rating. The DPAS Priority Rating is assigned to the National Item Identification Number (NIIN).
Note: If block 13a is checked, then block 13b must be completed.
Defense Priorities and Allocations System (DPAS) Rating indicates the priority the Contractor should give to the performance of the award.
There are two priority ratings that can be assigned to a procurement, “DX” and “DO.”
- “DX” - indicates the highest rated order; thus, the manufacturer will schedule its production before processing other lower rated orders.
- “DO” - indicates a regular rated order; thus, the manufacturer will schedule this production in its normal run.
Note: DX ratings do not apply to DLA Direct procurements. A DX rating may apply to Customer Direct procurements.
Specific DPAS codes include:
- A1 – Aircraft
- A2 – Missiles
- A3 – Ships
- A4 – Tank/Automotive
- A5 – Weapons
- A6 – Ammunition
- A7 – Electronics/Communications Equipment
- C9 – Miscellaneous
Example: DO-A1 is a regular rated order for an Aircraft.
14. Method Of Solicitation
- Box 14: The Government places an “X” in the block to identify the method of Solicitation. The different types are:
- Request for Quote (RFQ)
- Invitation for Bid (IFB)
- Request for Proposal (RFP)
15. Deliver To
- Box 15: The Government identifies the place of delivery.
- Code: The Government enters the associated DoDAAC for the delivery destination.
Back to Top
Boxes 16 - 19
16. Administered By
- Box 16: The Government enters the address of the Administrative Contracting Office if the contract is to be administrated by a contracting office other than the office addressed in block 9.
- Code: The Government enters the associated DoDAAC for the administration office.
17. Contractor/Offeror
Box 17 is filled in by the Vendor.
- Box 17a: The Vendor enters:
- Name and address of the Offeror/Vendor
- Code - CAGE code of the Offeror/Vendor
- Facility Code - If it is known that all the work covered by the order is to be performed at an address different from the address represented by the Vendor's code, and any contract administration function will be required at that facility, enter in the facility code block the organizational entity code for that facility.
- Box 17b: The Vendor places an “X” in block 17b if payment should be made to a different address than what is stated in block 17a.
18. Payment Will Be Made By
- Box 18a: The Government enters the name and address of the DFAS Finance Office responsible for making payment to the contractor.
- Box 18b: If the Supplier is required to submit invoices to a different address, the Government places an “X” in block 18b.
- Code: The Government enters the associated DoDAAC of the paying activity.
19. Item Number
- Box 19: The Government may enter the contract line item number for each item of supply or service separately identified. Numbering is assigned IAW DFARS 204.71.
Back to Top
Boxes 20 - 24
20. Schedule of Supplies/Services
- Box 20: The Government enters a description of the supplies or services to be furnished. A National Stock Number (NSN) should be included if available.
Note: This box may state "See Schedule" for more information.
21. Quantity
- Box 21: The Government enters the total quantity ordered for each line item. If subline items are used, enter the quantity for each subline item.
Note: See any explanations in section B of Schedule (Continuation Pages).
22. Unit
- Box 22: The Government may indicate the applicable Unit of Issue/Measure or sales unit for the line item.
Note: Unit of Issue is a two-letter designation indicating the count, measurement, container, or form of an item of supply. For more information, see Unit of Issue, Quantity Per Unit Pack, and Unit of Measure.
23. Unit Price
Boxes 23 - 24 are filled in by the Vendor.
- Box 23: The Vendor should enter the unit price per line item or subline item.
24. Amount
Back to Top
Boxes 25 - 27
25. Accounting and Appropriation Data
- Box 25: The Government enters the appropriate accounting and appropriation code or fund cite in accordance with DFARS 204.7107 , usually found on the purchase request document.
26. Total Award Amount
- Box 26: The Government enters the total amount of award.
27. Contract Clauses:
The Government enters an “X” in the boxes that apply.
- Box 27a: Solicitation incorporates by reference (Federal Acquisition Regulation) FAR 52.212-1 , 52.212-4 . FAR 52.212-3 and 52.212-5 are attached. Select whether the Addenda is attached or not.
- Box 27b: Contract/Purchase Order incorporates by reference FAR 52.212-4 . FAR 52.212-5 is attached. Select whether the Addenda is attached or not.
Back to Top
Boxes 28 - 31
28. Contractor Is Required To Sign This Document And Return Copies To Issuing Office. Contractor Agrees To Furnish And Deliver All Items Set Forth Or Otherwise Identified Above And On Additional Sheets Subject To The Terms And Conditions Specified
- Box 28: If this is a Solicitation and the Vendor needs to sign and return the form, the Government places an “X” in the box and identifies the number of copies required in the space provided.
29. Award Of Contract:
- Box 29: If this is a contract award, the Government places an “X” in this block and fills in the Supplier's reference number and the date of offer. This should be the same reference number identified in block 5 of this form. Also, the Government identifies which items were accepted.
30. Name and Title of Signer, Name of Contractor, and Date Signed
The contractor is required to complete blocks 30(a) through 30(c).
- Box 30a: The Vendor is required to sign block 30(a).
- Box 30b: The Vendor prints or types their name and title in 30(b).
- Box 30c: The Vendor enters the date signed using a YYYYMMMDD format.
31. Name of Contracting Officer, United States of America (Signature), and Date Signed
The Contracting Officer is required to complete blocks 31(a) through 31(c).
- Box 31a: The Government Contracting Officer is required to sign block 31(a).
- Box 31b: The Government Contracting Officer prints or types their name and title in 31(b).
- Box 31c: The Government Contracting Officer enters the date signed using a YYYYMMMDD format.
The remaining blocks 32 - 42d of the SF1449 are the responsibility of the Government and not of the Supplier. No action is needed to be taken. Review the SF1449 for all fields.
Back to Top
Resources:
Terms Glossary
Find meanings for acronyms, abbreviations, and codes used throughout the process article below in the table:
| Term Used |
Meaning/Definition |
| BOA |
Basic Ordering Agreement |
| CAGE |
Commercial and Government Entity |
| CFR |
Code of Federal Regulations |
| DFARS |
Defense Federal Acquisition Regulation |
| DFAS |
Defense Finance and Accounting Service |
| DLA |
Defense Logistics Agency |
| DPAS |
Defense Priorities and Allocations System |
| DO |
Delivery Order |
| DoDAAC |
Department of Defense Activity Address Code |
| FAR |
Federal Acquisition Regulation |
| FOB |
Free on Board |
| ID |
Identifier |
| IFB |
Invitation for Bids |
| NAICS |
North American Industry Classification Standard |
| NIIN |
National Item Identification Number |
| NSN |
National Stock Number |
| PDF |
Portable Document Format |
| PIID |
Procurement Instrument Identification |
| PO |
Purchase Order |
| PR |
Purchase Request |
| RFP |
Request for Proposal |
| RFQ |
Request for Quotation |
| SF1449 |
Solicitation, Offer, and Award Form |