Purpose: To provide guidance on how to send Post Award Requests (PARs) to a Contract Administrator in order to receive assistance regarding a Contract or Purchase Order (PO) after an award is displayed in DLA's Internet Bid Board System (DIBBS).
Jump to Step:
Introductory Information
- Open DIBBS and Select Log In Button
- Enter Log In Information
- Create PAR
- Decide To Copy PAR Information
- Fill in PAR Entry Form
- Review and Submit PAR
Resources and Terms Glossary
Introductory Information
Vendors must have an account in DIBBS to create PARs and can only submit PARs for POs/Contracts that they have been awarded or that reside in the Supplier Relationship Management (SRM) system.
PARs are the initial point of contact for Vendors to request support from the contract administrators. This method should be used prior to other methods of communication (e.g., calls, emails, letters, faxes, etc.).
Open DIBBS website and select the "Registered User Log In."
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DIBBS Vendor Log In screen opens, In the Registered User Login section:
- Enter User Identification (Username)
- Enter Password
- Select the "Submit" button
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DIBBS Welcome screen opens:
- Locate the "Hot Links" section and select the "Post Award Request (PAR)" link.
- Tip: You can also select the "Post Award Request (PAR)" link the "Awards" section on DIBBS Homepage to go straight to the Awards Post Award Requests screen after completing Log In screen.
- When Post Award Requests screen opens, select the "New PAR" link from "Post Award Request (PAR)" section
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No, Copy PAR
- "New PAR" screen opens, select No radio button
- Select the "Next" button
Yes, Copy PAR
- "New PAR" screen opens, select Yes radio button.
- An entry PAR # field will appear; enter the PAR number you want to copy information from.
- The PAR entry form (next step) should have pre-populated the Procurement Instrument Identification (PIID) Number, Contract Line Item Number (CLIN), and PAR Type fields and will be able to continue to create the additional PAR.
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Important: Up to this point, you can cancel the PAR, and no data will be submitted to the system. To cancel the PAR click on “CLEAR” button towards the bottom of the PAR Entry form.
PAR Entry screen opens, enter information into the following fields if not already pre-populated from a copied PAR:
- Contract Number (*Mandatory Entry)
Note: If your request changes the terms and conditions of the contract use the basic contract number. Otherwise use the Delivery Order number.
Tip: The Delivery Order number can be found on block 2 of the DD1155.
- CLIN (if applicable)
- PAR Reason – Click on the Dropdown List arrow for the field to select a value (*Mandatory Entry)
| PAR Reason Code |
PAR Reason Code Description |
| VR01 |
Delivery Date Change |
| VR02 |
Duty Free Entry Request |
| VR03 |
Free Issues |
| VR04 |
Price Change and Mistakes-in-Bid |
| VR05 |
Economic Price Adjustments and Redeterminations |
| VR06 |
Quantity Change or Variation in Quantity Change |
| VR07 |
Unit of Issue Change |
| VR08 |
Vendor Requested Cancellation |
| VR09 |
Packaging Change or Clarification |
| VR10 |
Place of Performance Change |
| VR11 |
Other Vendor Request |
| VR12 |
Payment Issues |
| VR13 |
Tooling Request |
| VR14 |
Transportation Issues |
| VR15 |
Request for Variance (from NIIN Technical Data) |
| VR16 |
First Article Test (Govt or CTR) Inquiry |
| VR17 |
Production Lot Test Inquiry |
| VR18 |
Technical Data Package Request & Clarification of Drawings |
| VR19 |
Change Administrative Office or Inspection/Acceptance |
| VR20 |
Addition of Non-Recurring Expenses |
| VR21 |
Part Number of Revision Change |
| VR22 |
Modification |
- Consideration amount – only fill out if offering to pay consideration
- Enter an explanation and/or justification of the requested action into the “Type additional notes to the Contract Administrator here” block
- Upload any attachments to the PAR by selecting the "Browse" button, and then selecting the desired file from your computer's file explorer that opens.
Note: Attach any necessary documents to justify requested actions such as:
- Proof of total costs incurred
- Cost breakdowns
- Copies of invoices
- Shipping documents
| File Types |
Acceptable File Type Descriptions |
| .doc |
Microsoft Word document/ Word Perfect document |
| .docx |
Microsoft Office Open XML Format Word document |
| .gif |
GIF image file |
| .htm |
Hypertext Markup Language File |
| .html |
Hypertext Markup Language File |
| .jpe |
JPEG Image File |
| .jpg |
JPEG Image File |
| .pdf |
Portable Document Format / Printer description file |
| .png |
Portable Network Graphic file |
| .pps |
Power Point slide show / Ping Plotter file |
| .ppt |
Power Point presentation file |
| .pptx |
Power Point Microsoft Office Open XML Format Presentation |
| .rtf |
Rich text file |
| .rtx |
Rich text file |
| .tif |
TIFF file |
| .tiff |
TIFF file |
| .txt |
Text File |
| .xls |
Microsoft Excel Spreadsheet |
| .xlsx |
Microsoft Excel Open XML Document |
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After reviewing all information in PAR Entry form:
- Select the "Submit" button.
- Once submitted the PAR Creation Confirmation page opens, with PAR number and details.
Tip: Record the PAR number for future usage.
Note: The following PAR Details are displayed on this screen:
- PAR number
- PAR creation date
- Contract Number (PIIN)
- CLIN (if applicable)
- PAR Reason code
- Consideration Amount (if applicable)
- Submitter’s CAGE
- Submission Date
- Contract Administrator’s:
- Name
- Phone number
- Email address
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Resources:
Terms Glossary
Find meanings for acronyms, abbreviations and codes used throughout the process article below in the table:
| Term Used |
Meaning/Definition |
| CAGE |
Commercial and Government Entity |
| CLIN |
Contract Line Item Number |
| DD1155 |
Order for Supplies or Services |
| DIBBS |
DLA Internet Bid Board System |
| DLA |
Defense Logistics Agency |
| FAQ |
Frequently Asked Questions |
| ID |
Identifier |
| PAR |
Post Award Request |
| PDF |
Portable Document Format |
| PIIN |
Procurement Instrument Identification Number |
| PO |
Purchase Order |