DLMS Data Dictionary

The Authoritative Resource for DLMS X12 Data Elements and Codes

This Data Dictionary is the authoritative reference for all data elements used across Defense Logistics Management Standards (DLMS) Implementation Conventions (ICs). It provides standardized definitions and technical specifications for DLMS and its underlying ANSI ASC X12 data structures.

What This Dictionary Provides:

  • Clear Definitions: Find the official business definition and purpose for every data element used in DLMS transactions.
  • Technical Specifications: Get the exact technical format, length, and structure for each element as it appears in an X12 transaction.
  • DLMS to X12 Mapping: Understand exactly how a DLMS business term maps to a specific X12 segment and element (e.g., "Ship-To Address" maps to N1*ST in the 511R transaction).
  • Authoritative Code Lists: Access the complete and current lists of approved codes and qualifiers used in logistics transactions, such as status codes, discrepancy codes, and unit of issue codes.

Who Should Use This Resource:

  • System Developers & Integrators: To correctly build, map, and test DLMS-compliant applications.
  • Logistics & Supply SMEs: To understand the precise meaning and proper use of data in our business processes.
  • Data Analysts & Managers: To ensure data quality, standardization, and interoperability across systems.

Key Implementation Notes:

  • Relationship to Implementation Conventions (ICs): This Data Dictionary is a reference tool that enhances and supports the DLMS Implementation Conventions (ICs); it does not replace them. For proper implementation, users must consult the detailed guidance and business rules contained within the applicable IC.
  • Governing Standards: All data elements are governed by the Accredited Standards Committee X12 (ASC X12) and the policies within DLM 4000.25, Defense Logistics Management Standards (DLMS). The ASC X12 is the governing source for X12, which is an electronic data interchange (EDI) standard.
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Category Details
IC 511R
SEGMENT NAME N9-Reference Identification
REF N907-01
ID 128
X12 MIN MAX '2/3
ELEMENT NAME Reference Identification Qualifier
CODE W1
CODE NAME Disposal Turn-In Document Number
GENERAL CODE DEFINITION
CODE DLMS NOTE 1. Use in conjunction with the requisition document number (N901 code TN) when requisitioning a specific item from DLA Disposition Services. 2. For DLA Disposition Services Reutilization/Transfer/Donation (RTD) Web Application, when there is no Suffix Code associated with the customer’s Document Number, enter the corelating DTID in the N907-02. If there is a Suffix Code (N907 Code W8), then enter the DTID in the N907-04. DLMS enhancement, see ADC 466. 3. Use on 51R DLA-Directed MROs (DIC C0_) applicable to DLA Disposition Services inventory to identify the DTID number when provided as a secondary reference number. The DTID number is used by DLA Disposition Services as a unique number to identify property that was turned into a DLA Disposition Service Field Office. The value of the DTID may be the original turn-in document number or may be a unique control number (UCN) assigned by the Field Office during receipt processing when the original DTID number is not adequate to uniquely identify the property. Must use with Disposition Sub-Category Code SV. May be used with Disposition Category Code DS. Refer to ADC 457. W8 - Suffix: 1. Use with N901 Code TN to identify the document number suffix. Use is limited to when the transaction is identified as a referral order with BR02 transaction type code BN and is referring a quantity les than the original requisition quantity to another supply source. 2. Also authorized on an Intra-Army basis with BR02 transaction type code A0, BR06 action code “J” and N901 code TN for identification of the post-post partial issue of materiel by Army Single Stock Fund activities. 3. Use with N901 Code F8 to identify the prior requisition document number suffix if applicable. Authorized DLMS enhancement for BRAC IMSP only. Refer to ADC 352 and ADC 359. 4. When used in the requisition alert (BR06=83), or when used in association with the Requisition Alert Document Number (Qualifier PWC, above), this will be the requisition alert document suffix. Use with BR02 Qualifier BN only. The requisition alert document number suffix is an authorized DLMS enhancement under DLA industrial activity support agreement. Refer to ADC 381. 5. DLA Disposition Services uses on an intra-DLA basis for requisitions processed between the RTD Web Application and DLA Disposition Services. The RTD Web-sequentially assigned suffix code is used for open requisition quantity on externally submitted requisitions when required to establish separate requisition transactions to DLA Disposition Services by DTID Number and, when applicable, the associated DTID Suffix Code. Refer to ADC 466.
PROPOSED CODE CHANGES
DLMS MIN MAX
DOD AND OTHER NAMES
FLIS DRN
ADC
VALID INPUT CODES
REFERENCED SERVICE OR AGENCY
ADDITIONAL COMMENTS