DLMS Data Dictionary

The Authoritative Resource for DLMS X12 Data Elements and Codes

This Data Dictionary is the authoritative reference for all data elements used across Defense Logistics Management Standards (DLMS) Implementation Conventions (ICs). It provides standardized definitions and technical specifications for DLMS and its underlying ANSI ASC X12 data structures.

What This Dictionary Provides:

  • Clear Definitions: Find the official business definition and purpose for every data element used in DLMS transactions.
  • Technical Specifications: Get the exact technical format, length, and structure for each element as it appears in an X12 transaction.
  • DLMS to X12 Mapping: Understand exactly how a DLMS business term maps to a specific X12 segment and element (e.g., "Ship-To Address" maps to N1*ST in the 511R transaction).
  • Authoritative Code Lists: Access the complete and current lists of approved codes and qualifiers used in logistics transactions, such as status codes, discrepancy codes, and unit of issue codes.

Who Should Use This Resource:

  • System Developers & Integrators: To correctly build, map, and test DLMS-compliant applications.
  • Logistics & Supply SMEs: To understand the precise meaning and proper use of data in our business processes.
  • Data Analysts & Managers: To ensure data quality, standardization, and interoperability across systems.

Key Implementation Notes:

  • Relationship to Implementation Conventions (ICs): This Data Dictionary is a reference tool that enhances and supports the DLMS Implementation Conventions (ICs); it does not replace them. For proper implementation, users must consult the detailed guidance and business rules contained within the applicable IC.
  • Governing Standards: All data elements are governed by the Accredited Standards Committee X12 (ASC X12) and the policies within DLM 4000.25, Defense Logistics Management Standards (DLMS). The ASC X12 is the governing source for X12, which is an electronic data interchange (EDI) standard.
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Category Details
IC 511R
SEGMENT NAME LQ-Industry Code Identification
REF LQ01
ID 1270
X12 MIN MAX '1/3
ELEMENT NAME Code List Qualifier Code
CODE 83
CODE NAME Supply Condition Code
GENERAL CODE DEFINITION Classifies materiel in terms of readiness for issue and use or to identify action underway to change the status of materiel
CODE DLMS NOTE 1. Use to indicate the lowest acceptable condition of materiel when requisitioning from DLA Disposition Services. 2. Use to indicate condition of previously purchased materiel. This is a restricted use applicable when a Service has entered into an MOA with DLA relative to Service-owned stocks, centrally-managed/stored by DLA (1/BR06/020, Code RI). 3. Also authorized on an Intra-Army basis with BR02 transaction type code A0 and BR06 action code “J” to indicate the condition of materiel post-post issued by Army Single Stock Fund activities. 4. When requisitioning specific reparables for induction under Depot Maintenance Inter-Service Agreement (DMISA) or comparable inter-Service agreement, cite the supply condition code (SC) applicable to the reparable item requested. Authorized SCs include D, F, G, and Q. Requisitions for induction of a Product Quality Deficiency Report (PQDR) exhibit for warrantied maintenance will cite SC Q. Refer to ADC 176.
PROPOSED CODE CHANGES
DLMS MIN MAX 1-Jan
DOD AND OTHER NAMES Supply Condition Code (SCC)
FLIS DRN
ADC 079, 203, 241, 243, 387, 412, 422, 423, 1045, 1149, 1176, 1215, 1399, 1429, 1439, 1476
VALID INPUT CODES DLM 4000.25, Appendix 2.5, Federal Condition Codes, https://www.dla.mil/Defense-Data-Standards/Publications/Appendices/
REFERENCED SERVICE OR AGENCY
ADDITIONAL COMMENTS