DLMS Data Dictionary

The Authoritative Resource for DLMS X12 Data Elements and Codes

This Data Dictionary is the authoritative reference for all data elements used across Defense Logistics Management Standards (DLMS) Implementation Conventions (ICs). It provides standardized definitions and technical specifications for DLMS and its underlying ANSI ASC X12 data structures.

What This Dictionary Provides:

  • Clear Definitions: Find the official business definition and purpose for every data element used in DLMS transactions.
  • Technical Specifications: Get the exact technical format, length, and structure for each element as it appears in an X12 transaction.
  • DLMS to X12 Mapping: Understand exactly how a DLMS business term maps to a specific X12 segment and element (e.g., "Ship-To Address" maps to N1*ST in the 511R transaction).
  • Authoritative Code Lists: Access the complete and current lists of approved codes and qualifiers used in logistics transactions, such as status codes, discrepancy codes, and unit of issue codes.

Who Should Use This Resource:

  • System Developers & Integrators: To correctly build, map, and test DLMS-compliant applications.
  • Logistics & Supply SMEs: To understand the precise meaning and proper use of data in our business processes.
  • Data Analysts & Managers: To ensure data quality, standardization, and interoperability across systems.

Key Implementation Notes:

  • Relationship to Implementation Conventions (ICs): This Data Dictionary is a reference tool that enhances and supports the DLMS Implementation Conventions (ICs); it does not replace them. For proper implementation, users must consult the detailed guidance and business rules contained within the applicable IC.
  • Governing Standards: All data elements are governed by the Accredited Standards Committee X12 (ASC X12) and the policies within DLM 4000.25, Defense Logistics Management Standards (DLMS). The ASC X12 is the governing source for X12, which is an electronic data interchange (EDI) standard.
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Category Details
IC 527R
SEGMENT NAME N1-Name
REF N101
ID 98
X12 MIN MAX '2/3
ELEMENT NAME Entity Identifier Code
CODE ZD
CODE NAME Party to Receive Reports and Materiel Receipt Acknowledgement (MRA) , 1420, 1454, 1464,
GENERAL CODE DEFINITION
CODE DLMS NOTE 1. Use in MRA transactions to cite additional organizations requiring MRA. 2. Use in Navy Commercial Asset Visibility (CAV) receipts to identify the party to receive report. CAV expresses party to receive report as a DODAAC (N903 code 10). CAV use is an authorized DLMS migration enhancement. See DLMS introductory note 5g. 3. Used between Navy and DLA for Navy MRAs submitted directly to other Component Source of Supply, so DLA will be able to support follow-on actions on behalf of the Navy under a DLA industrial activity support agreement. Refer to ADC 377. 4. Use in receipt transactions to identify additional organizations requiring notification of receipt when the receipt is related to a PQDR exhibit. 5. Disposition Services Field Office uses with disposition services turn-in receipt acknowledgement (TRA) transaction to identify the DODAAC of the recipient of TRA transaction. This will be the DODAAC of the activity identified in the disposal turn-in document (DTID) number. Refer to ADC 1. 6. For Air Force GFP accountability, use to identify the Air Force program manager in the accountable property system of record (APSR) when the contractor inventory control point (CICP) must transmit an image of this transaction to a separately maintained property system. Must identify the program manager by RIC. If the program manager DODAAC does not have an assigned RIC, use the generic Air Force GFP APSR RIC with 2/N106=PK and use a second iteration of the N1 loop (repeating Code ZD without 2/N106=PK) to provide the program manager DODAAC. Use in conjunction with N106 Code PK to provide an image of the MRA or TRA transaction (image is identified by 1/BR06/020 Action Code FI) to update inventory intransit balance in the APSR associated with the CICP (identified in 1/N101/070 Code Z4). Refer to ADC 1238. 7. Use to provide the image of receipt transactions to DAS as required by DoDM 4140.01 Volume 5. Authorized DLMS enhancement, see introductory DLMS Note 5g. Refer to ADC 1292. 8. Must use when requesting a system generated MRA. When requesting a system generated MRA via the image of receipt transaction, the originating system will need a second loop to identify the RIC where the MRA should be directed. Refer to ADC 1292.
PROPOSED CODE CHANGES
DLMS MIN MAX
DOD AND OTHER NAMES
FLIS DRN
ADC
VALID INPUT CODES
REFERENCED SERVICE OR AGENCY
ADDITIONAL COMMENTS