DLMS Data Dictionary

The Authoritative Resource for DLMS X12 Data Elements and Codes

This Data Dictionary is the authoritative reference for all data elements used across Defense Logistics Management Standards (DLMS) Implementation Conventions (ICs). It provides standardized definitions and technical specifications for DLMS and its underlying ANSI ASC X12 data structures.

What This Dictionary Provides:

  • Clear Definitions: Find the official business definition and purpose for every data element used in DLMS transactions.
  • Technical Specifications: Get the exact technical format, length, and structure for each element as it appears in an X12 transaction.
  • DLMS to X12 Mapping: Understand exactly how a DLMS business term maps to a specific X12 segment and element (e.g., "Ship-To Address" maps to N1*ST in the 511R transaction).
  • Authoritative Code Lists: Access the complete and current lists of approved codes and qualifiers used in logistics transactions, such as status codes, discrepancy codes, and unit of issue codes.

Who Should Use This Resource:

  • System Developers & Integrators: To correctly build, map, and test DLMS-compliant applications.
  • Logistics & Supply SMEs: To understand the precise meaning and proper use of data in our business processes.
  • Data Analysts & Managers: To ensure data quality, standardization, and interoperability across systems.

Key Implementation Notes:

  • Relationship to Implementation Conventions (ICs): This Data Dictionary is a reference tool that enhances and supports the DLMS Implementation Conventions (ICs); it does not replace them. For proper implementation, users must consult the detailed guidance and business rules contained within the applicable IC.
  • Governing Standards: All data elements are governed by the Accredited Standards Committee X12 (ASC X12) and the policies within DLM 4000.25, Defense Logistics Management Standards (DLMS). The ASC X12 is the governing source for X12, which is an electronic data interchange (EDI) standard.
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Category Details
IC 527R
SEGMENT NAME N1-Name
REF N106
ID 98
X12 MIN MAX '2/3
ELEMENT NAME Entity Identifier Code
CODE PK
CODE NAME Party to Receive Copy
GENERAL CODE DEFINITION
CODE DLMS NOTE 1. Use when appropriate to send an information copy of the transaction to a Component UIT registry. For use with N101 code K. 2. Authorized DLMS enhancement for Air Force and DS use with PIC NWRM UIT. For PIC UIT, must use in conjunction with 2/N101 code K and 1/BR06/20 Action Code FI and cite the applicable Routing Identifier in 2/N103. 3. Use to provide a copy of the receipt to Product Data Reporting and Evaluation Program-Automated Information System (PDREP-AIS) for PQDR exhibit tracking when the PQDR Report Control Number (RCN) is included. For use with N101 code ZD and DODAAC N4512. Refer to ADC 107. 4. For Air Force GFP accountability, use with N101 Code ZD to provide an image of an MRA or TRA to the APSR. Do not use N101 Code TO with Air Force CICP MRA and TRA image transactions to the APSR. 5. Use to provide an image of receipt transactions to DAS as required by DoDM 4140.01 Volume 5. 6. Must use when requesting a system generated MRA. Use in combination with 1/BR06/020 Action Code FI, N101 Code ZD, and N106 Code PK. Refer to ADC 1292. 7. Authorized DLMS enhancement as noted above for specific implementations; see introductory DLMS note 5g. For all other applications, see introductory DLMS note 5a. TO - Message To: Must use with the appropriate 2/N101/210 code to indicate the organization cited in N104 is receiving the transaction, except when N106 Code PK is authorized for use to provide information copies or images of the transaction to the party to receive copy, and TO is not required.
PROPOSED CODE CHANGES
DLMS MIN MAX
DOD AND OTHER NAMES
FLIS DRN
ADC
VALID INPUT CODES
REFERENCED SERVICE OR AGENCY
ADDITIONAL COMMENTS