DLMS Data Dictionary

The Authoritative Resource for DLMS X12 Data Elements and Codes

This Data Dictionary is the authoritative reference for all data elements used across Defense Logistics Management Standards (DLMS) Implementation Conventions (ICs). It provides standardized definitions and technical specifications for DLMS and its underlying ANSI ASC X12 data structures.

What This Dictionary Provides:

  • Clear Definitions: Find the official business definition and purpose for every data element used in DLMS transactions.
  • Technical Specifications: Get the exact technical format, length, and structure for each element as it appears in an X12 transaction.
  • DLMS to X12 Mapping: Understand exactly how a DLMS business term maps to a specific X12 segment and element (e.g., "Ship-To Address" maps to N1*ST in the 511R transaction).
  • Authoritative Code Lists: Access the complete and current lists of approved codes and qualifiers used in logistics transactions, such as status codes, discrepancy codes, and unit of issue codes.

Who Should Use This Resource:

  • System Developers & Integrators: To correctly build, map, and test DLMS-compliant applications.
  • Logistics & Supply SMEs: To understand the precise meaning and proper use of data in our business processes.
  • Data Analysts & Managers: To ensure data quality, standardization, and interoperability across systems.

Key Implementation Notes:

  • Relationship to Implementation Conventions (ICs): This Data Dictionary is a reference tool that enhances and supports the DLMS Implementation Conventions (ICs); it does not replace them. For proper implementation, users must consult the detailed guidance and business rules contained within the applicable IC.
  • Governing Standards: All data elements are governed by the Accredited Standards Committee X12 (ASC X12) and the policies within DLM 4000.25, Defense Logistics Management Standards (DLMS). The ASC X12 is the governing source for X12, which is an electronic data interchange (EDI) standard.
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Category Details
IC 869F
SEGMENT NAME REF-Reference Identification
REF REF04-01
ID 128
X12 MIN MAX '2/3
ELEMENT NAME Reference Identification Qualifier
CODE W8
CODE NAME Suffix
GENERAL CODE DEFINITION Use to identify supply transaction partial actions taken on the original document without duplicating or causing loss of identity of the original document number
CODE DLMS NOTE 1. Use with 2/REF/105 REF01 code TN to identify the document number suffix. Use when initial 51R is a referral order identified with BR02 transaction type code BN. 2. Also authorized on an Intra-Army basis for identification of the post-post partial issue of materiel by Army Single Stock Fund activities. This use is allowed when the initial 51R is a requisition identified with BR02 transaction type code A0 and BR06 action code is “J”. 3. Use with REF01 Code F8 to identify the prior requisition document number suffix if applicable. Authorized DLMS enhancement for BRAC IMSP only. Refer to ADC 352 and ADC 359. 4. When used in the requisition alert follow-up (BSI09=83), or when used in association with the Requisition Alert Document Number (Qualifier PWC, above), this will be the requisition alert document suffix. The Requisition Alert Document Number Suffix is an Authorized DLMS enhancement under DLA industrial activity support agreement. Refer to ADC 381. 5. DLA Disposition Services uses on an intra-DLA basis for requisitions processed between the RTD Web Application and DLA Disposition Services. The RTD Web-sequentially assigned suffix code is used for open requisition quantity on externally submitted requisitions when required to establish separate requisition transactions to DLA Disposition Services by DTID Number and, when applicable, the associated DTID Suffix Code. Refer to ADC 466.
PROPOSED CODE CHANGES
DLMS MIN MAX 1-Jan
DOD AND OTHER NAMES Requisition Alert Document Number Suffix
FLIS DRN
ADC
VALID INPUT CODES DLM 4000.25, Volume 2, Appendix 7.8 - Demand And Suffix Codes, https://www.dla.mil/Defense-Data-Standards/Publications/Appendices/
REFERENCED SERVICE OR AGENCY
ADDITIONAL COMMENTS