DLMS Data Dictionary

The Authoritative Resource for DLMS X12 Data Elements and Codes

This Data Dictionary is the authoritative reference for all data elements used across Defense Logistics Management Standards (DLMS) Implementation Conventions (ICs). It provides standardized definitions and technical specifications for DLMS and its underlying ANSI ASC X12 data structures.

What This Dictionary Provides:

  • Clear Definitions: Find the official business definition and purpose for every data element used in DLMS transactions.
  • Technical Specifications: Get the exact technical format, length, and structure for each element as it appears in an X12 transaction.
  • DLMS to X12 Mapping: Understand exactly how a DLMS business term maps to a specific X12 segment and element (e.g., "Ship-To Address" maps to N1*ST in the 511R transaction).

Who Should Use This Resource:

  • System Developers & Integrators: To correctly build, map, and test DLMS-compliant applications.
  • Logistics & Supply SMEs: To understand the precise meaning and proper use of data in our business processes.
  • Data Analysts & Managers: To ensure data quality, standardization, and interoperability across systems.

Key Implementation Notes:

  • Relationship to Implementation Conventions (ICs): This Data Dictionary is a reference tool that enhances and supports the DLMS Implementation Conventions (ICs); it does not replace them. For proper implementation, users must consult the detailed guidance and business rules contained within the applicable IC.
  • Governing Standards: All data elements are governed by the Accredited Standards Committee X12 (ASC X12) and the policies within DLM 4000.25, Defense Logistics Management Standards (DLMS). The ASC X12 is the governing source for X12, which is an electronic data interchange (EDI) standard.
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Category Details
IC 869F
SEGMENT CODE N1
SEGMENT NAME Name
POSITION 110
REF N102
ID 93
X12 MIN MAX '1/60
ELEMENT NAME Name
ELEMENT DLMS NOTE 1. Use with 2/N1/110 N101 code DA to identify the ship-to organization. Also use 2/N2/120 if additional information is required. 2. Use in 2/HL/010 transaction loops with N101 code MF to identify the manufacturer's name when the CAGE code is not available. When the CAGE code is available, use N103 and N104. 3. Use with N101 Code Z7 to identify the recipient of materiel. Total field length is restricted to 24 clear text characters, when not used in combination with a DoDAAC or RIC. If combined with a Mark-for DoDAAC, restrict clear text to 17 characters. If combined with a Mark-for RIC, restrict clear text to 20 characters. Authorized DLMS enhancement; see introductory DLMS note 4g. Refer to ADC 1009A. 4. Use for Requisition Exception Data Transaction (DLA DIC YRZ-Transaction Codes ST, MA, NA and MF) with N101 code DA, IAD, IF and Z7 to identify the exception address line 1. For Codes DA, IAD and IF a maximum of 35 positions (including spaces) is allowed. For code Z7 a maximum of 30 positions (including spaces) is allowed. See introductory DLMS notes 4f. 5. Use to identify the delivery location (Qualifier DZ, 2/N101/110). Field length is 30 positions maximum. 6. Use with N101 Code BG to identify the G-Invoicing Group Name Description. The format for DoD Components is the DoDAAC followed by a hyphen; followed by the DoDAAC description. Refer to ADC 1465.
CODE
X12 CODE NAME
GENERAL CODE DEFINITION
CODE DLMS NOTE
PROPOSED CODE CHANGES
DLMS MIN MAX
DOD AND OTHER NAMES
FLIS DRN
ADC
DATA ELEMENT SOURCE
REFERENCED SERVICE OR AGENCY
ADDITIONAL COMMENTS