DLMS Data Dictionary

The Authoritative Resource for DLMS X12 Data Elements and Codes

This Data Dictionary is the authoritative reference for all data elements used across Defense Logistics Management Standards (DLMS) Implementation Conventions (ICs). It provides standardized definitions and technical specifications for DLMS and its underlying ANSI ASC X12 data structures.

What This Dictionary Provides:

  • Clear Definitions: Find the official business definition and purpose for every data element used in DLMS transactions.
  • Technical Specifications: Get the exact technical format, length, and structure for each element as it appears in an X12 transaction.
  • DLMS to X12 Mapping: Understand exactly how a DLMS business term maps to a specific X12 segment and element (e.g., "Ship-To Address" maps to N1*ST in the 511R transaction).

Who Should Use This Resource:

  • System Developers & Integrators: To correctly build, map, and test DLMS-compliant applications.
  • Logistics & Supply SMEs: To understand the precise meaning and proper use of data in our business processes.
  • Data Analysts & Managers: To ensure data quality, standardization, and interoperability across systems.

Key Implementation Notes:

  • Relationship to Implementation Conventions (ICs): This Data Dictionary is a reference tool that enhances and supports the DLMS Implementation Conventions (ICs); it does not replace them. For proper implementation, users must consult the detailed guidance and business rules contained within the applicable IC.
  • Governing Standards: All data elements are governed by the Accredited Standards Committee X12 (ASC X12) and the policies within DLM 4000.25, Defense Logistics Management Standards (DLMS). The ASC X12 is the governing source for X12, which is an electronic data interchange (EDI) standard.
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Category Details
IC 832N
SEGMENT CODE PID
SEGMENT NAME Product/Item Description
POSITION 0700
REF PID04
ID 751
X12 MIN MAX '1/12
ELEMENT NAME Product Description Code
ELEMENT DLMS NOTE 1. For Air Force GFP-A, must use when LIN01 = LA. Otherwise, use only when value changes to identify an asset sub-category in the APSR based on depreciation rules. Must correspond with the correct Asset Category Code. Refer to ADC 1227 and ADC 1227B. 2. The Air Force contractor inventory control points (CICPs) will use the following three-position alphanumeric codes to convey each applicable condition: BKM Item is Bulk Managed (Indicate Y or N in PID08). A negative response indicates that the item is serially managed. CSF Item is Consumable (Indicate Y or N in PID08). DEH Item Requires Dehumidification (Indicate Y or N in PID08). HCI Item Contains Hazardous Content (Indicate Y or N in PID08). MFC Item Requires a Contract with the Manufacturer (Indicate Y, N, or U in PID08). MFL LSN Requires Inclusion of Manufacturer Lot Number in Applicable Logistics Transactions (Indicate Y, N, or U in PID08). MET Item Requires a Meter (Indicate Y, N, or U in PID08). RAD Item Contains Radioactive Content (Indicate Y or N). RET Vendor Accepts Returns of This Stock Number (Indicate Y or N in PID08). SSR Item Requires Secondary Serial Number (Indicate Y, N, or U in PID08). UVF The Unique Item Identifier (UII) for this Item Requires Verification Against the IUID Registry (Indicate Y or N in PID08).
CODE
X12 CODE NAME
GENERAL CODE DEFINITION
CODE DLMS NOTE
PROPOSED CODE CHANGES
DLMS MIN MAX
DOD AND OTHER NAMES
FLIS DRN
ADC
DATA ELEMENT SOURCE
REFERENCED SERVICE OR AGENCY
ADDITIONAL COMMENTS