DLMS Data Dictionary

The Authoritative Resource for DLMS X12 Data Elements and Codes

This Data Dictionary is the authoritative reference for all data elements used across Defense Logistics Management Standards (DLMS) Implementation Conventions (ICs). It provides standardized definitions and technical specifications for DLMS and its underlying ANSI ASC X12 data structures.

What This Dictionary Provides:

  • Clear Definitions: Find the official business definition and purpose for every data element used in DLMS transactions.
  • Technical Specifications: Get the exact technical format, length, and structure for each element as it appears in an X12 transaction.
  • DLMS to X12 Mapping: Understand exactly how a DLMS business term maps to a specific X12 segment and element (e.g., "Ship-To Address" maps to N1*ST in the 511R transaction).

Who Should Use This Resource:

  • System Developers & Integrators: To correctly build, map, and test DLMS-compliant applications.
  • Logistics & Supply SMEs: To understand the precise meaning and proper use of data in our business processes.
  • Data Analysts & Managers: To ensure data quality, standardization, and interoperability across systems.

Key Implementation Notes:

  • Relationship to Implementation Conventions (ICs): This Data Dictionary is a reference tool that enhances and supports the DLMS Implementation Conventions (ICs); it does not replace them. For proper implementation, users must consult the detailed guidance and business rules contained within the applicable IC.
  • Governing Standards: All data elements are governed by the Accredited Standards Committee X12 (ASC X12) and the policies within DLM 4000.25, Defense Logistics Management Standards (DLMS). The ASC X12 is the governing source for X12, which is an electronic data interchange (EDI) standard.
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Category Details
IC 527D
SEGMENT CODE LIN
SEGMENT NAME Item Identification
POSITION 10
REF LIN01
ID 350
X12 MIN MAX '1/20
ELEMENT NAME Assigned Identification
ELEMENT DLMS NOTE 1. Must use the appropriate capitalized alphabetic code in each due-in and advanced receipt information transaction to identify the source of the materiel due-in; otherwise, do not use. Code T only applies when providing the GIM with memorandum due-in information. 2. A - Receipt to inventory as a result of purchase from commercial sources. Applicable only to procurement source transactions. 3. B - Receipt to inventory as a result of purchase or requisitioning from another DoD activity. 4. C - Receipt to inventory as a result of purchase or requisitioning from a non-DoD activity. 5. D - Receipt to inventory of assembled items, components from disassembled or reclaimed items, or converted or modified items, originally issued to a commercial or government activity for assembly, disassembly, reclamation, conversion, or modification. Applicable to both procurement and non-procurement source transactions. Includes the return of government owned materiel furnished for incorporation in the deliverable item but not so incorporated (applicable to non-procurement source transactions only). 6. E - Receipt to inventory of items previously issued to a commercial or government activity for repair or nondestructive test/evaluation. 7. F - Return to inventory of unused items originally issued to a commercial or government activity for destructive test/evaluation. Applicable only to non-procurement source transactions. 8. G - Return to inventory of government owned materiel previously furnished to a commercial or government activity for consumption during the manufacturing or maintenance process, but not so consumed or expended. Applicable only to non-procurement source transactions. 9. H - Return to inventory, from an authorized commercial or noncommercial activity, of materiel on loan. Includes the return of government owned equipment furnished to a commercial or noncommercial activity for use in performing a contract. Applicable only to non-procurement source transactions. 10. I - Return to inventory from own Service/Agency users. Applicable only to non-procurement source transactions. 11. J - Return to inventory from other DoD activity users. Applicable only to non-procurement source transactions. 12. K - Return to inventory from non-DoD activity users. Applicable only to non- procurement source transactions. 13. L - Return to inventory from Military Assistance Program (MAP) Grant Aid users. Applicable only to non-procurement source transactions. 14. M - Return to inventory from Foreign Military Sales (FMS) users. Applicable only to non-procurement source transactions. 15. N - Return to inventory of materiel relocated between storage activities without change in ownership. Applicable only to non-procurement source transactions. 16. P - Return to inventory from reutilization and marketing. Applicable only to non-procurement source transactions. 17. Q - Return to inventory of designated principal item/weapon system. Applicable only to non-procurement source transactions. 18. R - Return of Service/Agency designated item to inventory, when a like item is issued on an exchange basis. Applicable only to non-procurement source transactions. 19. S - Return to inventory as a result of requisitioning from own Service/Agency. Applicable only to non-procurement source transactions. 20. T - Memorandum notification from the LIM to the GIM of anticipated receipt, or return to inventory, which is scheduled to be logistically reassigned to the GIM when received. For use only with due–in transactions (1/BR02/20 code DA). 21. U - For use with U.S. Army Medical Material Agency (USAMMA) DoD Medical Prime Vendor program. Receipt to inventory or assembly area as a result of purchase from a Prime Vendor. Applicable only to procurement source transactions. DLMS Note: DLMS Component-unique enhancement. See introductory DLMS note 4e. 22. Z - For use with returns not identified by other codes. Requires use of segment 2/NTE/110 which will require manual intervention and should be avoided except under extraordinary circumstances.
CODE
X12 CODE NAME
GENERAL CODE DEFINITION
CODE DLMS NOTE
PROPOSED CODE CHANGES
DLMS MIN MAX
DOD AND OTHER NAMES
FLIS DRN
ADC
DATA ELEMENT SOURCE
REFERENCED SERVICE OR AGENCY
ADDITIONAL COMMENTS