DLMS Data Dictionary

The Authoritative Resource for DLMS X12 Data Elements and Codes

This Data Dictionary is the authoritative reference for all data elements used across Defense Logistics Management Standards (DLMS) Implementation Conventions (ICs). It provides standardized definitions and technical specifications for DLMS and its underlying ANSI ASC X12 data structures.

What This Dictionary Provides:

  • Clear Definitions: Find the official business definition and purpose for every data element used in DLMS transactions.
  • Technical Specifications: Get the exact technical format, length, and structure for each element as it appears in an X12 transaction.
  • DLMS to X12 Mapping: Understand exactly how a DLMS business term maps to a specific X12 segment and element (e.g., "Ship-To Address" maps to N1*ST in the 511R transaction).

Who Should Use This Resource:

  • System Developers & Integrators: To correctly build, map, and test DLMS-compliant applications.
  • Logistics & Supply SMEs: To understand the precise meaning and proper use of data in our business processes.
  • Data Analysts & Managers: To ensure data quality, standardization, and interoperability across systems.

Key Implementation Notes:

  • Relationship to Implementation Conventions (ICs): This Data Dictionary is a reference tool that enhances and supports the DLMS Implementation Conventions (ICs); it does not replace them. For proper implementation, users must consult the detailed guidance and business rules contained within the applicable IC.
  • Governing Standards: All data elements are governed by the Accredited Standards Committee X12 (ASC X12) and the policies within DLM 4000.25, Defense Logistics Management Standards (DLMS). The ASC X12 is the governing source for X12, which is an electronic data interchange (EDI) standard.
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Category Details
IC 812L
SEGMENT CODE LQ
SEGMENT NAME Industry Code
POSITION 206
REF LQ01
ID 1270
X12 MIN MAX '1/3
ELEMENT NAME Code List Qualifier Code
ELEMENT DLMS NOTE
CODE 53
X12 CODE NAME Billing Status Code
GENERAL CODE DEFINITION Identifies the type of response to requests for billing adjustment, duplicate billing, or billing status
CODE DLMS NOTE Use to indicate the request's approval or disapproval.
PROPOSED CODE CHANGES
DLMS MIN MAX 3/3
DOD AND OTHER NAMES
FLIS DRN
ADC
DATA ELEMENT SOURCE DLM 4000.25, Volume 2, https://www.dla.mil/Defense-Data-Standards/Publications/
REFERENCED SERVICE OR AGENCY
ADDITIONAL COMMENTS
MATCHED CODE VALUES AA [Duplicate billing record resulted from receipt of duplicate requisition and resulting duplicate issue] AB [Billing record reflected correct unit price, quanity and extended amount] AC [Billing record was prepared in accordance with requisition, exceess report or request for adjustment] AD [Either non-reimbursable was not authorized, if authorized, was not specified in the requisition] AE [Accessorial charge was authorized, requested and furnished] AF [Materiel either was not back ordered or was issued following notification of back order] AG [Requested adjustment, not related to a discrepancy report, < minimum dollar value prescribed for adjustment] AH [Prescibed record retention period has elapsed] AI [Adjustment was issued under bill number shown in pos. 54-58] AJ [Requisition or excess report did not specify billing under noninterfund procedures] AK [Copy of bill should be requested from the DAASO] AM [Discrepancy report required the return of the discrepant or deficient material.] AO [Request was not received within allowable timeframes] AP [Cancellation request either was not received or was received but not confirmed] AR [Reply to discrepancy report did not promise adjustment] AS [Reply was not furnished indicating that billing could not be rendered] CA [Duplicate, adjustment or corrected bill will be issued in the next billing cycle] DA [No record of requested bill in DAASC files. Request forwarded to billing office] DC [Materiel was issued on a non-reimbursable basis.] DD [Billing or adjustment was rendered under bill number shown in pos. 54-58] DF [No record of cited document number or bill number is on file] DH [Billing or adjustment under the cited document number will be furnished in the next billing cycle] DI [Letter of explanation will follow] EA [Request is incomplete or contains invalid data; review and resubmit with correct data] EF [No record of duplicate billing under bill number(s) cited] EH [No duplicate billing. Duplicate summary billing record was not reported to Treasury] EI [No records of requisition or shipment Submit a copy of the DD form 1348-1, DoD single line item Release/Reciept document]