DLMS Data Dictionary

The Authoritative Resource for DLMS X12 Data Elements and Codes

This Data Dictionary is the authoritative reference for all data elements used across Defense Logistics Management Standards (DLMS) Implementation Conventions (ICs). It provides standardized definitions and technical specifications for DLMS and its underlying ANSI ASC X12 data structures.

What This Dictionary Provides:

Clear Definitions: Find the official business definition and purpose for every data element used in DLMS transactions.
Technical Specifications: Get the exact technical format, length, and structure for each element as it appears in an X12 transaction.
DLMS to X12 Mapping: Understand exactly how a DLMS business term maps to a specific X12 segment and element (e.g., "Ship-To Address" maps to N1*ST in the 511R transaction).

Who Should Use This Resource:

System Developers & Integrators: To correctly build, map, and test DLMS-compliant applications.
Logistics & Supply SMEs: To understand the precise meaning and proper use of data in our business processes.
Data Analysts & Managers: To ensure data quality, standardization, and interoperability across systems.

Key Implementation Notes:

Relationship to Implementation Conventions (ICs): This Data Dictionary is a reference tool that enhances and supports the DLMS Implementation Conventions (ICs); it does not replace them. For proper implementation, users must consult the detailed guidance and business rules contained within the applicable IC.
Governing Standards: All data elements are governed by the Accredited Standards Committee X12 (ASC X12) and the policies within DLM 4000.25, Defense Logistics Management Standards (DLMS). The ASC X12 is the governing source for X12, which is an electronic data interchange (EDI) standard.

Browse records in that Search

Category	Details
IC	832N
SEGMENT CODE	LQ
SEGMENT NAME	Industry Code
POSITION	3400
REF	LQ01
ID	1270
X12 MIN MAX	'1/3
ELEMENT NAME	Code List Qualifier Code
ELEMENT DLMS NOTE
CODE	AD
X12 CODE NAME	Acquisition Advice Code
GENERAL CODE DEFINITION	Use to indicate how (as distinguished from where) and under what restrictions an item will be acquired
CODE DLMS NOTE	1. (FLIS DRN 2507) 2. For Air Force GFP-A, must use when LIN01 = LA. Otherwise, use only when value changes. Refer to ADC 1227 and ADC 1227B.
PROPOSED CODE CHANGES
DLMS MIN MAX	1/1
DOD AND OTHER NAMES	Acquisition Advice Code (AAC)
FLIS DRN	2507
ADC	1227B
DATA ELEMENT SOURCE	Federal Logistics Information System (FLIS), Cataloging Data and Transaction Standards (CDTS), https://www.dla.mil/Logistics-Operations/Training-and-Reference/#flis
REFERENCED SERVICE OR AGENCY	Air Force
ADDITIONAL COMMENTS
MATCHED CODE VALUES	A [Service/Agency Regulated - (Service/Agency use only) * Issue, transfer, or shipment is controlled by authorities above the Inventory Control Point (ICP) level to assure proper and equitable distribution. 1. The use or stockage of the item requires release authority based on prior or concurrent justification. 2. Requisitions submitted in accordance with Service/Agency requisitioning procedures.] B [Inventory Point] C [Service/Agency - Managed] D [DOD Integrated Material Centrally Managed, Stocked, and Issued - Issue, transfer, or shipment is not subject to specialized controls other than those imposed by the Integrated Materiel Manager/Military Service supply policy. 1. The item is centrally managed, stocked and issued. 2. Requisitions must contain fund citation required to acquire item. Requisitions will be submitted in accordance with Integrated Materiel Manager/Military Service requisitioning procedures.] E [OTHER SERVICE-MANAGED, STOCKED, AND ISSUED] F [FABRICATE OR ASSEMBLE # (NON-STOCKED ITEMS)] G [(GSA)/Civil Agcy Managed, Stocked, And Issued - Identifies GSA/Civil Agency-managed items available from GSA/Civil Agency supply distribution facilities. Requisitions and fund citations will be submitted in accordance with GSA/Civil Agency/Service requisitioning procedures. Refer to Part I Appendix for GSA contact information.] H [Direct Delivery Under Central Contract (Vendor Stocked) - Issue, transfer, or shipment is not subject to specialized controls other than those imposed by Integrated Materiel Manager/Service/Agency supply policy. 1. The item is centrally managed and procured. 2. Normal issue is by direct shipment from the vendor to the user at the order of the ICP or IMM. However, orders may be shipped from stock by ICP or IMM distribution facilities when the vendor�s minimum order quantity is not met, or when stocks are being drawn down.3. Requisitions and fund citations will be submitted in accordance with IMM/Service/Agency requisitioning procedures. 4. Generally, delivery will be made within applicable Service/Agency guidelines addressing customer required timeframe.] I [Direct Ordering Central Contract/Schedule (Non-Stock) - Issue, transfer, or shipment is not subject to specialized controls other than those imposed by integrated Materiel Manager/Service supply policy. The item is covered by a centrally issued contractual document, or by a multiple award Federal supply schedule, which permits using activities to place orders directly on vendors for direct delivery to the user.] J [NOT STOCKED, CENTRALLY PROCURED # (NON-STOCKED)] K [Centrally Stocked for Overseas Only - Main means of supply is local purchase or direct ordering from a central contract/schedule when the Federal Supply Schedule Number is shown in the CMD record. Item is stocked in domestic supply system for those activities unable to procure locally due to non-availability of procurement sources or where local purchase is prohibited (e.g., ASPR; Flow of Gold or by internal Service/Agency restraints). Requisitions will be submitted by overseas activities in accordance with Service/Agency requisitioning procedures. NOTE: Continental U.S. (CONUS) activities will obtain supply support through local procurement procedures.] L [Local Purchase # (Non-Stocked Items) - DLA/GSA/Service/Agency managed items authorized for local purchase as a normal means of support at base, post, camp, or station level. Item not stocked in wholesale distribution system of Integrated Materiel Manager/Service/Agency Inventory Control Point.] M [RESTRICTED REQUISITIONS-MAJOR OVERHAUL(SER/AGCY)] N [Restricted Requisitions-Discontinued item no longer authorized for issue/disposal (Ser/Agcy Only) - (Service/Agency use only) * Discontinued items no longer authorized for issue except on the specific approval of the Service Inventory Manager. Requisitions may be submitted in accordance with service requisitioning procedures in instances where valid requirements exist and replacing item data has not been furnished.] O [PACKAGED FUELS (NON-STOCKED ITEMS)] P [RESTRICTED REQ - SECURITY ASSISTANCE PROGRAM (SAP)] Q [BULK PETROLEUM PRODUCTS DLA] R [RESTRICTED REQUISITION-(GFM)] S [Restricted Requisition - Other Service Funded (Service Use Only) - For Service-managed items whereby the issue, transfer, or shipment is subject to specialized controls of funding Military Service. 1. Item is procured by a Military Service for the funding Military Service and is centrally managed by the funding Military Service. 2. The procuring Military Service has no requirement in its logistics system for the item.] T [CONDEMNED (NON-STOCKED ITEMS)] U [Lead Service-Managed - As a minimum provides procurement, disposal, and single submitter functions. Wholesale logistics responsibilities which are to be performed by the PICA in support of SICA are defined by the SICA NIMSC code.] V [Terminal Item - Identifies items in stock, but future procurement is not authorized. Requisitions may continue to be submitted until stocks are exhausted. Preferred item National Stock Number (NSN) is normally provided by the application of the phrase: "When Exhausted Use (NSN)." Requisitions will be submitted in accordance with IMM/Service requisitioning procedures as applicable.] W [RESTRICTED REQUISITIONING (NON-STOCKED ITEMS)] X [SEMIACTIVE ITEM-NO REPLACEMENT (NON-STOCKED ITEMS)] Y [Terminal Item #(Non-Stocked Items) - Further procurement is not authorized. No wholesale stock is available for issue. 1. Requisitions will not be processed to the wholesale manager. 2. Internal Service/Agency requisitioning may be continued in accordance with Service/Agency requisitioning policies.] Z [INSURANCE/NUMERIC STOCKAGE OBJECTIVE ITEM]