DLMS Data Dictionary

The Authoritative Resource for DLMS X12 Data Elements and Codes

This Data Dictionary is the authoritative reference for all data elements used across Defense Logistics Management Standards (DLMS) Implementation Conventions (ICs). It provides standardized definitions and technical specifications for DLMS and its underlying ANSI ASC X12 data structures.

What This Dictionary Provides:

  • Clear Definitions: Find the official business definition and purpose for every data element used in DLMS transactions.
  • Technical Specifications: Get the exact technical format, length, and structure for each element as it appears in an X12 transaction.
  • DLMS to X12 Mapping: Understand exactly how a DLMS business term maps to a specific X12 segment and element (e.g., "Ship-To Address" maps to N1*ST in the 511R transaction).
  • Authoritative Code Lists: Access the complete and current lists of approved codes and qualifiers used in logistics transactions, such as status codes, discrepancy codes, and unit of issue codes.

Who Should Use This Resource:

  • System Developers & Integrators: To correctly build, map, and test DLMS-compliant applications.
  • Logistics & Supply SMEs: To understand the precise meaning and proper use of data in our business processes.
  • Data Analysts & Managers: To ensure data quality, standardization, and interoperability across systems.

Key Implementation Notes:

  • Relationship to Implementation Conventions (ICs): This Data Dictionary is a reference tool that enhances and supports the DLMS Implementation Conventions (ICs); it does not replace them. For proper implementation, users must consult the detailed guidance and business rules contained within the applicable IC.
  • Governing Standards: All data elements are governed by the Accredited Standards Committee X12 (ASC X12) and the policies within DLM 4000.25, Defense Logistics Management Standards (DLMS). The ASC X12 is the governing source for X12, which is an electronic data interchange (EDI) standard.
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Category Details
IC 846A
SEGMENT NAME BIA-Beginning Segment for Inventory
REF BIA06
ID 306
X12 MIN MAX '1/2
ELEMENT NAME Action Code
CODE CV
CODE NAME Convert
GENERAL CODE DEFINITION
CODE DLMS NOTE 1. Owner/manager Asset Reclassification Request to convert assets from an NSN or local stock number (LSN) to a ‘unit of use’ LSN. Used with BIA02 code TE only. See note 2 below if all or part of the quantity converted also needs protection. See note 3 below when conversion request requires the entire quantity of the NSN or LSN on hand for the requesting owner be converted to ‘unit of use’ LSN. 2. When the total or partial quantity being converted to a ‘unit of use’ LSN is also being protected by this same transaction, then use 2/LIN01/010 codes 1 (total converted quantity protected) or 2 (partial converted quantity to be protected), in conjunction with Action code CV. Partial quantity protection requires two iterations of LOOP ID QTY to convey two distinct quantities in the transaction for total quantity converted and partial quantity protected. 3. When the conversion request requires that the entire quantity of NSN or LSN on hand for the requesting owner be converted to ‘unit of use’ LSN, and the quantity to be converted is not specified in the transaction, then use LIN01 code 3. Authorized for DLA industrial activity support agreement with Marine Corps only. Refer to ADC 398. 4. Authorized for DLA industrial activity support agreement. Refer to ADC 376 and 398.
PROPOSED CODE CHANGES
DLMS MIN MAX
DOD AND OTHER NAMES
FLIS DRN
ADC
VALID INPUT CODES
REFERENCED SERVICE OR AGENCY
ADDITIONAL COMMENTS