DLMS Data Dictionary

The Authoritative Resource for DLMS X12 Data Elements and Codes

This Data Dictionary is the authoritative reference for all data elements used across Defense Logistics Management Standards (DLMS) Implementation Conventions (ICs). It provides standardized definitions and technical specifications for DLMS and its underlying ANSI ASC X12 data structures.

What This Dictionary Provides:

  • Clear Definitions: Find the official business definition and purpose for every data element used in DLMS transactions.
  • Technical Specifications: Get the exact technical format, length, and structure for each element as it appears in an X12 transaction.
  • DLMS to X12 Mapping: Understand exactly how a DLMS business term maps to a specific X12 segment and element (e.g., "Ship-To Address" maps to N1*ST in the 511R transaction).

Who Should Use This Resource:

  • System Developers & Integrators: To correctly build, map, and test DLMS-compliant applications.
  • Logistics & Supply SMEs: To understand the precise meaning and proper use of data in our business processes.
  • Data Analysts & Managers: To ensure data quality, standardization, and interoperability across systems.

Key Implementation Notes:

  • Relationship to Implementation Conventions (ICs): This Data Dictionary is a reference tool that enhances and supports the DLMS Implementation Conventions (ICs); it does not replace them. For proper implementation, users must consult the detailed guidance and business rules contained within the applicable IC.
  • Governing Standards: All data elements are governed by the Accredited Standards Committee X12 (ASC X12) and the policies within DLM 4000.25, Defense Logistics Management Standards (DLMS). The ASC X12 is the governing source for X12, which is an electronic data interchange (EDI) standard.
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Category Details
IC 940S
SEGMENT CODE N9
SEGMENT NAME Reference Identification
POSITION 0900
REF N901
ID 128
X12 MIN MAX '2/3
ELEMENT NAME Reference Identification Qualifier
ELEMENT DLMS NOTE
CODE QY
X12 CODE NAME Service Performed Code
GENERAL CODE DEFINITION Use to designates the type of warehouse service that has been performed
CODE DLMS NOTE 1. Must use to identify the requested action applicable to this transaction set. Only one protection/re-warehousing/staging/picklist/ownership transfer action may be identified per transaction set and will be applicable to all document numbers included in the detail section of this transaction. Cite the applicable Service to be Performed Code in N902. Code 1 - NSY Request to Stage and Hold Materiel for Future Delivery by PLCN (Document Numbers may identify Service-Owned Materiel or DLA-owned materiel under the Requisition Alert Document Number) Code 2 – NSY Request to Stage and Deliver Materiel to Designated Delivery Point by PLCN Code 3 –NSY Request to Move Materiel from Staging or Pick from Current Location To Designated Delivery Point By PLCN Code 4 – NSY Callout of Previously Staged Materiel by PLCN and JO (Provided Concurrent with Submission of Funded Requisitions or Materiel Release Order for Service-Owned Materiel) Code 5 – NSY Callout of Materiel by Funded Requisition Document Number and JO/KO or by Materiel Release Order for Service-Owned Materiel (Not Previously Staged) Code 6 – NSY Callout of Materiel by PLCN with Funded Requisition Document Number or by Materiel Release Order for Service-Owned Materiel. (May be for MSM, DMI, Ripout or Program materiel which has not been previously staged) Code 7 – DLA Re-Warehousing or Re-Warehousing with Protection Request by Requisition Alert Document Number (Document Number and JO if applicable to NSY) Code 8 – FRC Picklist (Provided Concurrent with Submission of Funded Requisitions or Materiel Release Order for Service-Owned Materiel) Code 9 – NSY Re-Warehousing Request to Move Materiel Identified by MCT Tag to a Specific Maintenance Shop. (Materiel Leaves DLA Custody, but Remains on DSS records and MAT records under NSY Ownership. Materiel may be Tracked within DSS to the Maintenance Shop and Responsible Individual based Name and Badge Number) Code B – NSY Update to Individual Line Items used with Update Action Code A, C, D, X, or Y. Code M – MCMC Warehouse Service Request
PROPOSED CODE CHANGES
DLMS MIN MAX 1/1
DOD AND OTHER NAMES
FLIS DRN
ADC
DATA ELEMENT SOURCE DoD 4160.21-M, Vol 1, https://www.esd.whs.mil/DD/Recent-Publications/
REFERENCED SERVICE OR AGENCY
ADDITIONAL COMMENTS