DLMS Data Dictionary

The Authoritative Resource for DLMS X12 Data Elements and Codes

This Data Dictionary is the authoritative reference for all data elements used across Defense Logistics Management Standards (DLMS) Implementation Conventions (ICs). It provides standardized definitions and technical specifications for DLMS and its underlying ANSI ASC X12 data structures.

What This Dictionary Provides:

  • Clear Definitions: Find the official business definition and purpose for every data element used in DLMS transactions.
  • Technical Specifications: Get the exact technical format, length, and structure for each element as it appears in an X12 transaction.
  • DLMS to X12 Mapping: Understand exactly how a DLMS business term maps to a specific X12 segment and element (e.g., "Ship-To Address" maps to N1*ST in the 511R transaction).

Who Should Use This Resource:

  • System Developers & Integrators: To correctly build, map, and test DLMS-compliant applications.
  • Logistics & Supply SMEs: To understand the precise meaning and proper use of data in our business processes.
  • Data Analysts & Managers: To ensure data quality, standardization, and interoperability across systems.

Key Implementation Notes:

  • Relationship to Implementation Conventions (ICs): This Data Dictionary is a reference tool that enhances and supports the DLMS Implementation Conventions (ICs); it does not replace them. For proper implementation, users must consult the detailed guidance and business rules contained within the applicable IC.
  • Governing Standards: All data elements are governed by the Accredited Standards Committee X12 (ASC X12) and the policies within DLM 4000.25, Defense Logistics Management Standards (DLMS). The ASC X12 is the governing source for X12, which is an electronic data interchange (EDI) standard.
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Category Details
IC 527R
SEGMENT CODE N9
SEGMENT NAME Reference Identification
POSITION 030
REF N901
ID 128
X12 MIN MAX '2/3
ELEMENT NAME Reference Identification Qualifier
ELEMENT DLMS NOTE
CODE MS
X12 CODE NAME Manufacturer's Material Safety Data Sheet Number
GENERAL CODE DEFINITION Use to identify the Safety Data Sheet (SDS) number
CODE DLMS NOTE 1. Use to identify the Safety Data Sheet (SDS) number. Authorized DLMS enhancement for use by DLA Disposition Services in receipt and historical receipt transactions. Identify additional SDS numbers, when required for this receipt, in the composite at N907. Refer to ADC 442. 2.The SDS number is used to determine/confirm the disposition category of a property. It will also need to be sent to the Reutilization, Transfer, and Donation (RTD) web in order for RTD customer to view the SDS number(s) tied to a specific DTID number that is eligible to be requisitioned. In order to send this to the RTD web, EBS will need to store this information. EBS can receive up to four SDS numbers per receipt.
PROPOSED CODE CHANGES
DLMS MIN MAX 1/15
DOD AND OTHER NAMES
FLIS DRN
ADC
DATA ELEMENT SOURCE 40 CFR, PART 266—STANDARDS FOR THE MANAGEMENT OF SPECIFIC HAZARDOUS WASTES AND SPECIFIC TYPES OF HAZARDOUS WASTE MANAGEMENT FACILITIES
REFERENCED SERVICE OR AGENCY
ADDITIONAL COMMENTS