DLMS Data Dictionary

The Authoritative Resource for DLMS X12 Data Elements and Codes

This Data Dictionary is the authoritative reference for all data elements used across Defense Logistics Management Standards (DLMS) Implementation Conventions (ICs). It provides standardized definitions and technical specifications for DLMS and its underlying ANSI ASC X12 data structures.

What This Dictionary Provides:

  • Clear Definitions: Find the official business definition and purpose for every data element used in DLMS transactions.
  • Technical Specifications: Get the exact technical format, length, and structure for each element as it appears in an X12 transaction.
  • DLMS to X12 Mapping: Understand exactly how a DLMS business term maps to a specific X12 segment and element (e.g., "Ship-To Address" maps to N1*ST in the 511R transaction).

Who Should Use This Resource:

  • System Developers & Integrators: To correctly build, map, and test DLMS-compliant applications.
  • Logistics & Supply SMEs: To understand the precise meaning and proper use of data in our business processes.
  • Data Analysts & Managers: To ensure data quality, standardization, and interoperability across systems.

Key Implementation Notes:

  • Relationship to Implementation Conventions (ICs): This Data Dictionary is a reference tool that enhances and supports the DLMS Implementation Conventions (ICs); it does not replace them. For proper implementation, users must consult the detailed guidance and business rules contained within the applicable IC.
  • Governing Standards: All data elements are governed by the Accredited Standards Committee X12 (ASC X12) and the policies within DLM 4000.25, Defense Logistics Management Standards (DLMS). The ASC X12 is the governing source for X12, which is an electronic data interchange (EDI) standard.
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Category Details
IC 856S
SEGMENT CODE SN1
SEGMENT NAME Item Detail (Shipment)
POSITION 0300
REF SN102
ID 382
X12 MIN MAX '1/10
ELEMENT NAME Number of Units Shipped
ELEMENT DLMS NOTE 1. Express as a whole number with no decimals. 2. For shipment status and lateral redistribution shipment status, use to identify the shipped quantity. 3. For pseudo shipment status (BSN06 code NC), use to identify the Materiel Release Order (MRO) quantity. 4. A field size exceeding file (5) positions may not be received or understood by the recipient's automated processing system. See introductory DLMS note 2d. 5. For CAV shipment status (BSN06=WTP), use to indicate quantity shipped or quantity reversed. Always enter a quantity of one (1). A separate CAV shipment status is prepared for each individual item shipped. To reverse, enter a quantity of minus one (-1). 6. For non-MILS shipment (e.g., DD1149) status (BSN07=014) in support of pRFID exchange, when 2/LIN02/0200=ZZ and 2/LIN03/0200=MIXED, enter a quantity of one (1) to indicate multi-line items. Refer to ADC 417. 7. For HM/HW, use only in 2/HL/0100 Code W shipment status loop to identify the number of units shipped/turned in. (This is not the HIN quantity.) 8. When Transaction Set Purpose Code is 57 Initial, the HIN quantity should be used.
CODE
X12 CODE NAME
GENERAL CODE DEFINITION
CODE DLMS NOTE
PROPOSED CODE CHANGES
DLMS MIN MAX
DOD AND OTHER NAMES
FLIS DRN
ADC
DATA ELEMENT SOURCE
REFERENCED SERVICE OR AGENCY
ADDITIONAL COMMENTS