DLMS Data Dictionary

The Authoritative Resource for DLMS X12 Data Elements and Codes

This Data Dictionary is the authoritative reference for all data elements used across Defense Logistics Management Standards (DLMS) Implementation Conventions (ICs). It provides standardized definitions and technical specifications for DLMS and its underlying ANSI ASC X12 data structures.

What This Dictionary Provides:

  • Clear Definitions: Find the official business definition and purpose for every data element used in DLMS transactions.
  • Technical Specifications: Get the exact technical format, length, and structure for each element as it appears in an X12 transaction.
  • DLMS to X12 Mapping: Understand exactly how a DLMS business term maps to a specific X12 segment and element (e.g., "Ship-To Address" maps to N1*ST in the 511R transaction).

Who Should Use This Resource:

  • System Developers & Integrators: To correctly build, map, and test DLMS-compliant applications.
  • Logistics & Supply SMEs: To understand the precise meaning and proper use of data in our business processes.
  • Data Analysts & Managers: To ensure data quality, standardization, and interoperability across systems.

Key Implementation Notes:

  • Relationship to Implementation Conventions (ICs): This Data Dictionary is a reference tool that enhances and supports the DLMS Implementation Conventions (ICs); it does not replace them. For proper implementation, users must consult the detailed guidance and business rules contained within the applicable IC.
  • Governing Standards: All data elements are governed by the Accredited Standards Committee X12 (ASC X12) and the policies within DLM 4000.25, Defense Logistics Management Standards (DLMS). The ASC X12 is the governing source for X12, which is an electronic data interchange (EDI) standard.
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Category Details
IC 527R
SEGMENT CODE N1
SEGMENT NAME Name
POSITION 210
REF N106
ID 98
X12 MIN MAX '2/3
ELEMENT NAME Entity Identifier Code
ELEMENT DLMS NOTE
CODE PK
X12 CODE NAME Party to Receive Copy
GENERAL CODE DEFINITION An organization to be provided an informational copy of a transaction
CODE DLMS NOTE 1. Use when appropriate to send an information copy of the transaction to a Component UIT registry. For use with N101 code KK. 2. Authorized DLMS enhancement for Air Force and DSS use with PIC NWRM UIT. For PIC UIT, must use in conjunction with 2/N101 code KK and 1/BR06/20 Action Code FI and cite the applicable Routing Identifier in 2/N103. 3. Use to provide a copy of the receipt to Product Data Reporting and Evaluation Program-Automated Information System (PDREP-AIS) for PQDR exhibit tracking when the PQ DR Report Control Number (RCN) is included. For use with N101 code ZD and DoDAAC N45112. Refer to ADC 1007. 4. For Air Force GFP accountability, use with N101 Code ZD to provide an image of an MRA or TRA to the APSR. Do not use N101 Code TO with Air Force CICP MRA and TRA image transactions to the APSR. 5. Use to provide an image of receipt transactions to DAAS as required by DoDM 4140.01 Volume 5. 6. Must use when requesting a system generated MRA. Use in combination with 1/BR06/020 Action Code FI, N101 Code ZD, and N106 Code PK. Refer to ADC 1292. 7. Authorized DLMS enhancement as noted above for specific implementations; see introductory DLMS note 5g. For all other applications, see introductory DLMS note 5a.
PROPOSED CODE CHANGES
DLMS MIN MAX 1/60
DOD AND OTHER NAMES
FLIS DRN
ADC
DATA ELEMENT SOURCE DLM 4000.25, Volume 2 https://www.dla.mil/Defense-Data-Standards/Publications/
REFERENCED SERVICE OR AGENCY
ADDITIONAL COMMENTS