DLMS Data Dictionary

The Authoritative Resource for DLMS X12 Data Elements and Codes

This Data Dictionary is the authoritative reference for all data elements used across Defense Logistics Management Standards (DLMS) Implementation Conventions (ICs). It provides standardized definitions and technical specifications for DLMS and its underlying ANSI ASC X12 data structures.

What This Dictionary Provides:

  • Clear Definitions: Find the official business definition and purpose for every data element used in DLMS transactions.
  • Technical Specifications: Get the exact technical format, length, and structure for each element as it appears in an X12 transaction.
  • DLMS to X12 Mapping: Understand exactly how a DLMS business term maps to a specific X12 segment and element (e.g., "Ship-To Address" maps to N1*ST in the 511R transaction).

Who Should Use This Resource:

  • System Developers & Integrators: To correctly build, map, and test DLMS-compliant applications.
  • Logistics & Supply SMEs: To understand the precise meaning and proper use of data in our business processes.
  • Data Analysts & Managers: To ensure data quality, standardization, and interoperability across systems.

Key Implementation Notes:

  • Relationship to Implementation Conventions (ICs): This Data Dictionary is a reference tool that enhances and supports the DLMS Implementation Conventions (ICs); it does not replace them. For proper implementation, users must consult the detailed guidance and business rules contained within the applicable IC.
  • Governing Standards: All data elements are governed by the Accredited Standards Committee X12 (ASC X12) and the policies within DLM 4000.25, Defense Logistics Management Standards (DLMS). The ASC X12 is the governing source for X12, which is an electronic data interchange (EDI) standard.
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Category Details
IC 527R
SEGMENT CODE LQ
SEGMENT NAME Industry Code
POSITION 130
REF LQ01
ID 1270
X12 MIN MAX '1/3
ELEMENT NAME Code List Qualifier Code
ELEMENT DLMS NOTE
CODE 80
X12 CODE NAME Advice Code
GENERAL CODE DEFINITION Use to transmit instructions considered by the creators of requisitions to be essential to the desired supply action
CODE DLMS NOTE 1. Use when submitting a duplicate receipt in reply to a receipt inquiry (Advice Code 3P); when submitting a response to a receipt inquiry when there is a receipt in process (Advice Code 3K); when there is no receipt in process and no prepositioned materiel receipt (PMR) file (Advice Code 3N); and when there is no receipt in process but there is a PMR file (Advice Code 3M). Otherwise do not use except as noted below. DLMS enhancement, see DLMS introductory note 5a. Refer to ADC 313. 2. Army uses in nonprocurement source receipts to identify Army return advice codes. Use of Army return advice code in receipts is meaningful to Army only. Army cites data in multiuse rp 65-66 of MILSTRAP legacy DIC D6_. Army authorized DLMS migration enhancement. See DLMS introductory note 5g.
PROPOSED CODE CHANGES
DLMS MIN MAX 2/2
DOD AND OTHER NAMES
FLIS DRN
ADC
DATA ELEMENT SOURCE DLM 4000.25, Volume 2, Appendix 7, https://www.dla.mil/Defense-Data-standards/Publications/Appendices/
REFERENCED SERVICE OR AGENCY
ADDITIONAL COMMENTS
MATCHED CODE VALUES 21 [Combination of Advce Codes 2L and 2T] 22 [Combination of Advce Codes 2C and 2L] 23 [Combination of Advce Codes 2L and 2G] 24 [Combination of Advce Codes 2B and 2G] 25 [Combination of Advce Codes 2A and 2F] 26 [Combination of Advce Codes 2B and 2L] 27 [Combination of Advce Codes 2D and 2L] 28 [Combination of Advce Codes 2N and 2L] 29 [Combination of Advce Codes 2D and 2G] 2A [Item not locally obtainable] 2B [Requested item only will suffice] 2C [Do not backorder / Reject unfilled not available to meet RDD] 2D [Furnish Exact Quantity Required] 2E [Free Issue] 2F [Item known to be obselete, still required] 2G [Ship new stock / Mission requires newest stock or model] 2H [Special textile requirement for use] 2J [Do not substitute or backorder unfilled quantities] 2K [Item being ordered from CONUS; balance payment program] 2L [Quantity exceeds normal demand; however it is a confirmed and valid requirement] 2M [MCA validation process authorizes item] 2N [Item required in one continuous length; No other configurations acceptable] 2P [Item required in one continuous length; multiple unit packs acceptable] 2Q [Quantity totally exceeds authorized contract quantity (MCA)] 2R [Quantity partially exceeds authorized contract quantity (MCA)] 2T [Deliver to ultimate consignee by RDD] 2U [No valid contract is registered at the MCA] 2V [Sold-to-Party no authorized GFM under contract] 2W [Order is for free issue above Approve Force Acquisition Objective] 31 [Combination of Advce Codes 2J and 2G] 32 [Combination of Advce Codes 2C and 2T] 33 [Combination of Advce Codes 2L and 2J] 34 [Combination of Advce Codes 2B and 2N] 35 [Quantity Variance DRMS Receipt and Shipment Document] 36 [DRMO Receipt with no matching Shipment Document] 37 [Shipment Status Document received with no DRMO Receipt] 39 [Combination of Advce Codes 2B and 2P] 3A [Order is for assets located at DRMO] 3B [Order is for commercial type item (FMS)] 3G [OCONUS - Will Accept Shelf Life Mat w/ >4 Mo Remaining] 3T [Document has been edited by DAAS] 3U [Source of supply is corrected] 52 [Exchange/Net Price] 53 [Nonexchange/Standard Price] 54 [Nonexchange/Standard Price] 56 [Exchange/Net Price] 57 [Nonexchange/Standard Price] 5A [Nonexchange/Standard Price] 5D [Nonexchange/Standard Price] 5E [Nonexchange/Standard Price] 5G [Exchange/Net Price] 5R [Exchange/Net Price] 5S [Exchange/Net Price] 5V [Exchange/Net Price] 5W [Nonexchange/Standard Price] 5X [Nonexchange/Standard Price] 5Y [Exchange/Net Price] 8D [Item to increase Service/Agency assets positioned in DLA depots] 8G [ServiceAgency owned item redistributed among DLA depots by record change only] 8J [ServiceAgency owned item being shipped to DRMO]