DLMS Data Dictionary

The Authoritative Resource for DLMS X12 Data Elements and Codes

This Data Dictionary is the authoritative reference for all data elements used across Defense Logistics Management Standards (DLMS) Implementation Conventions (ICs). It provides standardized definitions and technical specifications for DLMS and its underlying ANSI ASC X12 data structures.

What This Dictionary Provides:

  • Clear Definitions: Find the official business definition and purpose for every data element used in DLMS transactions.
  • Technical Specifications: Get the exact technical format, length, and structure for each element as it appears in an X12 transaction.
  • DLMS to X12 Mapping: Understand exactly how a DLMS business term maps to a specific X12 segment and element (e.g., "Ship-To Address" maps to N1*ST in the 511R transaction).

Who Should Use This Resource:

  • System Developers & Integrators: To correctly build, map, and test DLMS-compliant applications.
  • Logistics & Supply SMEs: To understand the precise meaning and proper use of data in our business processes.
  • Data Analysts & Managers: To ensure data quality, standardization, and interoperability across systems.

Key Implementation Notes:

  • Relationship to Implementation Conventions (ICs): This Data Dictionary is a reference tool that enhances and supports the DLMS Implementation Conventions (ICs); it does not replace them. For proper implementation, users must consult the detailed guidance and business rules contained within the applicable IC.
  • Governing Standards: All data elements are governed by the Accredited Standards Committee X12 (ASC X12) and the policies within DLM 4000.25, Defense Logistics Management Standards (DLMS). The ASC X12 is the governing source for X12, which is an electronic data interchange (EDI) standard.
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Category Details
IC 832N
SEGMENT CODE LQ
SEGMENT NAME Industry Code
POSITION 3400
REF LQ01
ID 1270
X12 MIN MAX '1/3
ELEMENT NAME Code List Qualifier Code
ELEMENT DLMS NOTE
CODE ACX
X12 CODE NAME National Item Identification Number (NIIN) Status Codes
GENERAL CODE DEFINITION Use to identify the current status of a national item identification number /NIIN
CODE DLMS NOTE 1. For Air Force GFP-A, must use when LIN01 = LA, otherwise use only when value changes to identify the current state of a national identification number (NIIN) (FLIS DRN 2670). Refer to ADC 1227 and 1227B. 2. Approved for use in X12 version 8010.
PROPOSED CODE CHANGES
DLMS MIN MAX 1/2
DOD AND OTHER NAMES NIIN Status Code
FLIS DRN 2670
ADC 1227, 1227B
DATA ELEMENT SOURCE Federal Logistics Information System (FLIS), Cataloging Data and Transaction Standards (CDTS), https://www.dla.mil/Logistics-Operations/Training-and-Reference/#flis
REFERENCED SERVICE OR AGENCY
ADDITIONAL COMMENTS
MATCHED CODE VALUES 0 [Item is active. File data coded KFD is forwarded. If this KFD data represents your item of supply, submit, if applicable, an LAD, LAU, or LCU transaction. Otherwise, use the National Stock Number (NSN) in your supply system.] 1 [Represents an item for which a U.S. activity proposed cancelled-invalid or cancelled-use action or that the NIIN Status Code be changed to 9, and one or more NATO/FC did not concur in the proposal. See volume 4, chapter 4.9. Item is restricted to North Atlantic Treaty Organization/foreign country (NATO/FC) use only. Represents an item for which a U.S. activity proposed cancelled-invalid or cancelled-use action or that the NIIN Status Code be changed to 9, and one or more NATO/FC did not concur in the proposal. See volume 4, chapter 4.11. Item is restricted to North Atlantic Treaty Organization/foreign country (NATO/FC) use only.] 3 [Item is cancelled with replacement. File data coded KFD for cataloging transactions or KFE for search/interrogation transactions for the Replacement NSN is forwarded. If this data represents your item of supply, submit, if applicable, an LAD, LAU, or LCU transaction. If the original input is applicable to the Replacement NSN, resubmit using the Replacement NSN.] 4 [Item is cancelled without replacement. Submit a reinstatement if applicable] 5 [Item is cancelled-use. File data coded KFD for cataloging transaction or KFE for search/interrogation transaction for the �use� NSN is forwarded. If this data represents your item of supply, submit, if applicable, an LAD, LAU, or LCU transaction. If the original input is applicable to the �use� NSN, resubmit using the �use� NSN.] 6 [Item is inactive (no recorded Primary/Secondary Inventory Control Activity (PICA/SICA)). File data coded KFD is forwarded.] 7 [Item is cancelled as duplicate. File data coded KFD for cataloging transactions or KFE for search/interrogation transactions for the duplicate NSN is forwarded. If the original input is applicable to the duplicate item, resubmit using the duplicate NSN.] 8 [Item is cancelled-inactive. Submit a reinstatement, if applicable.] 9 [Item is non-procurable. Item has been determined by a U.S. activity to be non-procurable and is inactive (no recorded Primary/Secondary Inventory Control Activity (PICA/SICA)). If procurement sources are determined, submit a request to change the NIIN Status Code. See volume 4, chapter 4.16.]