DLMS Data Dictionary

The Authoritative Resource for DLMS X12 Data Elements and Codes

This Data Dictionary is the authoritative reference for all data elements used across Defense Logistics Management Standards (DLMS) Implementation Conventions (ICs). It provides standardized definitions and technical specifications for DLMS and its underlying ANSI ASC X12 data structures.

What This Dictionary Provides:

  • Clear Definitions: Find the official business definition and purpose for every data element used in DLMS transactions.
  • Technical Specifications: Get the exact technical format, length, and structure for each element as it appears in an X12 transaction.
  • DLMS to X12 Mapping: Understand exactly how a DLMS business term maps to a specific X12 segment and element (e.g., "Ship-To Address" maps to N1*ST in the 511R transaction).

Who Should Use This Resource:

  • System Developers & Integrators: To correctly build, map, and test DLMS-compliant applications.
  • Logistics & Supply SMEs: To understand the precise meaning and proper use of data in our business processes.
  • Data Analysts & Managers: To ensure data quality, standardization, and interoperability across systems.

Key Implementation Notes:

  • Relationship to Implementation Conventions (ICs): This Data Dictionary is a reference tool that enhances and supports the DLMS Implementation Conventions (ICs); it does not replace them. For proper implementation, users must consult the detailed guidance and business rules contained within the applicable IC.
  • Governing Standards: All data elements are governed by the Accredited Standards Committee X12 (ASC X12) and the policies within DLM 4000.25, Defense Logistics Management Standards (DLMS). The ASC X12 is the governing source for X12, which is an electronic data interchange (EDI) standard.
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View IC REFSorted by ascending CODE X12 CODE NAME GENERAL CODE DEFINITION CODE DLMS NOTE DLMS MIN MAX
  997 AK101
  997 AK102
  997 AK201
  997 AK202
  997 AK301
  997 AK302
  997 AK303
  997 AK304
  997 AK401
  997 AK401-01
  997 AK401-02
  997 AK402
  997 AK403
  997 AK404
  997 AK501
  997 AK502
  997 AK503
  997 AK504
  997 AK505
  997 AK506
  997 AK901
  997 AK902
  997 AK903
  997 AK904
  997 AK905
  997 AK906
  997 AK907
  997 AK908
  997 AK909
  527D AMT01 NT Unit Value Use to identify the standard unit price 1. Use to identify the standard unit price in prepositioned materiel receipt (PMR) transactions. DLMS enhancement. 2. Authorized for intra-Component use as needed. Component level procedures are required. 3. DLMS enhancement to allow for entry of an intra-Navy data requirement cited in DLSS DI Code DU/DW, record positions 60 66. Navy has identified a requirement for standard unit price for intra-Navy use. NAVSUP procedures are defined in the Navy Supply Procedures, NAVSUP Publication 485. See introducto ry DLMS note 4a for inter-Component use of this data. 4. DLMS transactions authorize an expanded unit price field size of 9 digits for dollars and 2 digits for cents. The decimal point is passed in the transaction. If conversion to MILS legacy format is required, unit prices exceeding the legacy field size constraint will not be perpetuated. Authorized DLMS migration enhancement. Refer to ADC 221A. 5. Authorized for use as needed for DLA industrial activity support agreement. Refer to ADC 1128. 1/18
  527R AMT01 29 Estimated Price Use to identify the estimated unit cost or estimated unit price Use when needed in receipt and historical receipt transactions to cite the estimated unit price of the item received. 1/18
  527R AMT01 JJ Cost Basis Use to identify the Latest Acquisition Cost (LAC) 1. Use to identify the Latest Acquisition Cost (LAC). Under DLMS, express the latest acquisition cost as R9.2. R is the data element type indicating a decimal numeric data element. Pass the decimal point within the transaction; do not transmit leading and trailing zeros. 2. Except as noted below, this is a DLMS enhancement; see introductory DLMS note 5a. 3. Use for AMMA receipts to identify the acquisition unit price of the materiel. This price will allow valuation of inventory for receipts not against a purchase order. 4. For intra-Air Force use in wholesale receipts of property by the Air Force CICP to identify the updated latest acquisition cost for the item received. 1/18
  527R AMT01 NT Unit Value Use to identify the standard unit price 1. Use when needed in receipt and historical receipt transactions to cite the standard unit price of the item received. 2. Use as needed for DLA industrial activity support agreement. Refer to ADC 1128. 1/18
  567C AMT01 UA Unliquidated Amount A debt or claim that is not settled or paid off, or an amount that has not been calculated or established as a specific amount 1/18
  650A AMT01 TC Proposed Cost Use to identify the Assembly Estimated Cost Use in End Item Data loop to identify the Assembly Estimated Cost. 1/18
  842AR AMT01 10 Shipment Value in U.S. Dollars Use to indicate the toal dollar value Use to indicate the total dollar value of the discrepant materiel. 1/15
  842AR AMT01 2P Total Recommended Repairs Use for estimated repair costs associated with damaged item Use for estimated repair costs associated with damaged item (SA only). 1/18
  842AR AMT01 RP Repair Use to provide the estimated or actual unit cost for the repair service Use for actual repair costs associated with damaged item (SA only). 1/15
  842AR AMT01 Z3 Unit Cost of Discrepant Material Use to identify the cost of the deficient materiel based on the unit of issue Use to identify the unit value (price) of the discrepant materiel. 1/15
  842AR AMT01 ADM Expected Reimbursement Amount Use for carcass value reimbursement (e.g. for lost reparable) Use for carcass value reimbursement (e.g. for lost reparable). (SA only.) 1/15
  842AR AMT01 RPC Repackaging Cost Use to indicate the dollar value for corrective action Include materiel and labor needed to complete a 1. Use to indicate the dollar value for corrective action. Include materiel and labor needed to complete a packing, packaging, preservation, palletization and/or marking project. 2. Use with Estimated/Actual Cost Flag (AMT03). Refer to ADC 1203. 12/12
  842AW AMT01 10 Shipment Value in U.S. Dollars Use to indicate the toal dollar value Use to indicate the total dollar value of the discrepant materiel. 1/15
  842AW AMT01 Z1 Repackaging Labor Cost Use to indicate repackaging labor costs Cost may be estimated Cost may be estimated. Refer to ADC 1310. 1/12
  842AW AMT01 Z2 Repackaging Material Cost Use to indicate repackaging materiel costs Cost may be estimated Cost may be estimated. Refer to ADC 1310. 1/12
  842AW AMT01 Z3 Unit Cost of Discrepant Material Use to identify the cost of the deficient materiel based on the unit of issue Use to identify the unit value (price) of the discrepant materiel. 1/15
  842AW AMT01 RPC Repackaging Cost packing, packaging, preservation, palletization and/or marking project 1. Use to include the dollar value for corrective action. Include materiel and labor needed to complete a packing, packaging, preservation, palletization and/or marking project. Cost may be estimated when submitting the SDR for disposition instructions. Cost must be actual when submitting the SDR for reimbursement of corrective action already taken. Refer to ADC 1310. 2. Use with Estimated/Actual Cost Flag (AMT03) and specify in SDR remarks if repackaging cost is estimated or actual pending DoD-wide imple mentation of ADC 1203. Refer to ADC 1310. 12/12
  842P AMT01 10 Shipment Value in U.S. Dollars Use to indicate the toal dollar value 1. Use to indicate “total” value of defective items in Defective Unit Cost. This is the cost of the deficient materiel based on the unit of issue. 2. This element may be populated by all processing points. For inter-service transactions, only the Screening Point, Action Point and Support Point can update this element. 1/15
  842P AMT01 PD Credit Use to indicate the amount of credit/debit being authorized or recommended (also known as DLA Credit Value) 1. Use to indicate the amount of credit/debit being authorized or recommended (also known as DLA Credit Value). 2. Use in the Document Number Loop (HL01=W). 3. If multiple document numbers are applicable, identify the credit amount applicable to the document number included in the Report Loop (HL01=RP) and use a separate Document Number Loop (HL01=W) for each additional document number and credit amount combination. 4. When providing a credit amount, also provide the credit date (DTM01=188) (and the DLA Credit Memo Number, when applicable) in the same loop. 5. This element may only be populated/updated by the Action Point. 1/18
  842P AMT01 Z3 Unit Cost of Discrepant Material Use to identify the cost of the deficient materiel based on the unit of issue 1. Use to identify “unit” value of a “single” defective item in Defective Unit Cost. This is the cost of the deficient materiel based on the unit of issue. 2. This element may be populated by all processing points. For inter-service transactions, only the Screening Point or Action Point can update this element. 1/15
  842SQ AMT01 IF Inspection Fee Use to indicate the labor hour costs of inspection 1. Use to indicate the labor hour costs of inspection. 2. Refer to ADC 1045; target implementation 1Q FY 2017. 1/18
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