DLMS Data Dictionary

The Authoritative Resource for DLMS X12 Data Elements and Codes

This Data Dictionary is the authoritative reference for all data elements used across Defense Logistics Management Standards (DLMS) Implementation Conventions (ICs). It provides standardized definitions and technical specifications for DLMS and its underlying ANSI ASC X12 data structures.

What This Dictionary Provides:

  • Clear Definitions: Find the official business definition and purpose for every data element used in DLMS transactions.
  • Technical Specifications: Get the exact technical format, length, and structure for each element as it appears in an X12 transaction.
  • DLMS to X12 Mapping: Understand exactly how a DLMS business term maps to a specific X12 segment and element (e.g., "Ship-To Address" maps to N1*ST in the 511R transaction).
  • Authoritative Code Lists: Access the complete and current lists of approved codes and qualifiers used in logistics transactions, such as status codes, discrepancy codes, and unit of issue codes.

Who Should Use This Resource:

  • System Developers & Integrators: To correctly build, map, and test DLMS-compliant applications.
  • Logistics & Supply SMEs: To understand the precise meaning and proper use of data in our business processes.
  • Data Analysts & Managers: To ensure data quality, standardization, and interoperability across systems.

Key Implementation Notes:

  • Relationship to Implementation Conventions (ICs): This Data Dictionary is a reference tool that enhances and supports the DLMS Implementation Conventions (ICs); it does not replace them. For proper implementation, users must consult the detailed guidance and business rules contained within the applicable IC.
  • Governing Standards: All data elements are governed by the Accredited Standards Committee X12 (ASC X12) and the policies within DLM 4000.25, Defense Logistics Management Standards (DLMS). The ASC X12 is the governing source for X12, which is an electronic data interchange (EDI) standard.
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View IC REF CODE CODE NAMESorted by ascending GENERAL CODE DEFINITION CODE DLMS NOTE
  888W N901 ZZ - Coast Guard 2. DLMS enhancement; see introductory DLMS note 3a. The four-digit WSD is a planed DLMS enhancement during logistics system modernization. It will only be assigned by agreement between DLA and the requesting Service or Agency.
  888W LQ01 ZZ - Navy ERP 2. Code W is optional to indicate that transaction reflects Service unique data content.
  846A LIN01 33 - Use when conversion request requires the entire quantity of the NSN or LSN on hand for the requesting owner be converted to a ‘unit of use’ LSN. Quantity to be converted is not required and is not specified in the transaction (i.e., LOOP ID QTY is not used).
  856P REF01 AA #NAME?
  856P REF01 BB #NAME?
  832N LQ01 ACY (Army) Recoverability Codes 1. For Air Force GFP-A, must use when LIN01 = LA. Otherwise, use only when value changes to Catalog Data Support indicate that a transaction has been recovered for reprocessing (FLIS DRN 2892). Refer to ADC 127 and ADC 127B. 2. Approved for use in X12 version 8010.
  856P TD501 1 1st Carrier after Origin Carrier DLMS enhancement for future use. Not available at this time.
  527D FA201 I1 Abbreviated Department of Defense (DoD) Budget and Accounting Classification Code (BAC) Use to reflect the Account Processing Code (APC) in Theatre Enterprise-Wide Logistics System (TEWLS) transactions
  527R FA201 I1 Abbreviated Department of Defense (DoD) Budget and Accounting Classification Code (BAC) Use to reflect the Account Processing Code (APC) in Theatre Enterprise-Wide Logistics System (TEWLS) transactions
  812L FA201 I1 Abbreviated Department of Defense (DoD) Budget and Accounting Classification Code (BAC) Use to reflect the Account Processing Code (APC) in Theatre Enterprise-Wide Logistics System (TEWLS) transactions
  812R FA201 I1 Abbreviated Department of Defense (DoD) Budget and Accounting Classification Code (BAC) Use to reflect the Account Processing Code (APC) in Theatre Enterprise-Wide Logistics System (TEWLS) transactions
  842A-R FA201 I1 Abbreviated Department of Defense (DoD) Budget and Accounting Classification Code (BAC) Use to reflect the Account Processing Code (APC) in Theatre Enterprise-Wide Logistics System (TEWLS) transactions
  867D FA201 I1 Abbreviated Department of Defense (DoD) Budget and Accounting Classification Code (BAC) Use to reflect the Account Processing Code (APC) in Theatre Enterprise-Wide Logistics System (TEWLS) transactions
  869A FA201 I1 Abbreviated Department of Defense (DoD) Budget and Accounting Classification Code (BAC) Use to reflect the Account Processing Code (APC) in Theatre Enterprise-Wide Logistics System (TEWLS) transactions
  869C FA201 I1 Abbreviated Department of Defense (DoD) Budget and Accounting Classification Code (BAC) Use to reflect the Account Processing Code (APC) in Theatre Enterprise-Wide Logistics System (TEWLS) transactions
  945A FA201 I1 Abbreviated Department of Defense (DoD) Budget and Accounting Classification Code (BAC) Use to reflect the Account Processing Code (APC) in Theatre Enterprise-Wide Logistics System (TEWLS) transactions
  947I FA201 I1 Abbreviated Department of Defense (DoD) Budget and Accounting Classification Code (BAC)
  861P BRA07 WQ Accept Use when full vendor shipment quantity has been Accepted.
  527D CS07 AD Accept at Destination DLMS enhancement; see introductory DLMS note 4a.
  870S CS07 AD Accept at Destination
  527D CS07 AO Accept at Origin DLMS enhancement; see introductory DLMS note 4a.
  870S CS07 AO Accept at Origin
  832N REF01 AS Acceptable Source Supplier ID Use to Identify the source of materiel as S for Supply, P for Local Purchase, and M for Local Manufacturing Identifies the source of materiel as S for Supply, P for Local Purchase, and M for Local Manufacturing.
  527R G6201 BT Acceptance Use to identify the date accepted when the contract requires acceptance 1. Use only in receipt and historical receipt transactions to identify the date Accepted when the contract requires acceptance. This date is included in receipt transactions for information only; acceptance is separate and distinct from the receipt and cannot be accomplished by this transaction. 2. Except as noted below, this is a DLMS enhancement; see introductory DLMS note 5a. 3. Authorized enhancement for intra-Air Force use in receipts of property by Air Force CICPs. Refer to ADC 125.
  536R G6201 BT Acceptance Use to identify the date accepted when the contract requires acceptance
  856P DTM01 201 Acceptance Use to indicate the date the materiel was accepted
  861P DTM01 201 Acceptance Use to indicate the date the materiel was accepted
  856P BSN06 U4 Acceptance Alert Use only on Department of Defense internal systems when the transaction set contains a destination acceptance alert.
  861P BRA04 8 Acceptance Certificate Not used at this time; reserved for future enhancement.
  856P N101 KZ Acceptance Location Use to indicate acceptance is at other than origin or destination Use to indicate acceptance is at other than origin or destination.
  861P N101 KZ Acceptance Location Use to indicate acceptance is at other than origin or destination Use when acceptance is performed at a location other than the ship-to address.
  856P LQ01 8 Acceptance Site Code Use to indicate the acceptance site Use to indicate the acceptance site.
  861P PER01 KC Accepting Official Use to provide name of receipt examiner Use to provide name of receipt examiner. Must also provide telephone number below.
  856S REF01 9X Account Category 1. For DoD SLOA/Accounting Classification use to identify “Functional Area”. Refer to ADC 1043. 2. Authorized DLMS enhancement; see introductory DLMS note 2f.
  856R REF04-01 10 Account Managers Code Use to identify the authorized accounting activity (AAA)/accounting disbursing station number (ADSN)/fiscal station number (FSN) Use in one of REF04-03 or REF04-05 to identify the authorized accounting activity (A)/accounting disbursing station number (ADSN)/fiscal station number (FSN).
  856S REF04-01 10 Account Managers Code 1. Use in one of REF04-03 or REF04-05 to identify the authorized accounting activity (A)/accounting disbursing station number (ADSN)/fiscal station number (FSN). 2. DLMS enhancement; see introductory DLMS 2a.
  870S REF04-01 10 Account Managers Code Use to identify the authorized accounting activity (AAA)/accounting disbursing station number (ADSN)/fiscal station number (FSN) Use in one of REF04-03 or REF04-05 to identify the authorized accounting activity (A)/accounting disbursing station number (ADSN)/fiscal station number (FSN).
  870S REF04-03 10 Account Managers Code Use to identify the authorized accounting activity (AAA)/accounting disbursing station number (ADSN)/fiscal station number (FSN) Use to identify the authorized accounting activity (A)/accounting disbursing station number (ADSN)/fiscal station number (FSN).
  527R N901 11 Account Number 1. Use only for Army Medical Materiel Agreement (AMA) purchase card receipts to identify the Purchase Card Account Number. This is NOT a credit card number. This number is used to cross reference to a credit card number. Use with N907 code 5B. 2. This number will be used by DLA BSM to help reconcile purchase card issues with Defense Medical Logistics Standard Support (DMLS). Since there is no contract number or document number associated with purchase card receipt transactions, this number, along with the purchase card call number (2/N907/30 code 5B), provides for unique identification of the transaction. 3. Authorized DLMS migration enhancement. See DLMS introductory note 5g.
  511M N901 60 Account Suffix Code Use to identify the Disposal turn-in document (DTID) suffix code that equates to the suffix used on the original property turn-in and retained by DLA Disposition Services for accountability and tracking Use in conjunction with the DTID Number (N907 Code W1) to identify the DTID Number Suffix Code, when applicable. DLMS enhancement, see ADC 466.
  511R N907-03 60 Account Suffix Code Use to identify the Disposal turn-in document (DTID) suffix code that equates to the suffix used on the original property turn-in and retained by DLA Disposition Services for accountability and tracking 1. Use in conjunction with the DTID Number (N907 Code W1) to identify the DTID Number Suffix Code, when applicable. 2. When the DTID Number is provided in N907-02, enter the corelating DTID Suffix using this location. DLMS enhancement, see ADC 466. W1 - Disposal Turn-In Document Number: 1. Use in conjunction with the requisition document number (N901 Code TN) when requisitioning a specific item from DLA Disposition Services. 2. For DLA Disposition Services Reutilization/Transfer/Donation (RTD) Web Application, when there is no Suffix Code associated with the customer’s Document Number, enter the corelating DTID in the N907-02. If there is a Suffix Code, then enter the DTID in the N907-04. DLMS enhancement, see ADC 466.
  511R N907-05 60 Account Suffix Code Use to identify the Disposal turn-in document (DTID) suffix code that equates to the suffix used on the original property turn-in and retained by DLA Disposition Services for accountability and tracking 1. Use in conjunction with the DTID Number (N907 Code W1) to identify the DTID Number Suffix Code, when applicable. 2. When the DTID Number is provided in N907-04, enter the corelating DTID Suffix using this location. DLMS enhancement, see ADC 466.
  527D N907-03 60 Account Suffix Code Use to identify the Disposal turn-in document (DTID) suffix code that equates to the suffix used on the original property turn-in and retained by DLA Disposition Services for accountability and tracking Use in conjunction with the DTID Number (N907-01 Code W1) to identify the DTID Suffix Code, when applicable. DLMS enhancement, refer to ADC 466.
  527R N907-03 60 Account Suffix Code Use to identify the Disposal turn-in document (DTID) suffix code that equates to the suffix used on the original property turn-in and retained by DLA Disposition Services for accountability and tracking Use in conjunction with the DTID Number (N907-01 Code W1) to identify the DTID Suffix Code, when applicable, when code Q5 for a UCN is not required. If using N907-03/04 to provide code Q5, then enter the DTID Suffix Code in N907-05/06. DLMS enhancement, see ADC 466.
  527R N907-05 60 Account Suffix Code Use to identify the Disposal turn-in document (DTID) suffix code that equates to the suffix used on the original property turn-in and retained by DLA Disposition Services for accountability and tracking Use in conjunction with the DTID Number (N907-01 Code W1) to identify the DTID Suffix Code, when applicable. DLMS enhancement, see ADC 466.
  842A-W REF04-03 60 Account Suffix Code Use to identify the Disposal turn-in document (DTID) suffix code that equates to the suffix used on the original property turn-in and retained by DLA Disposition Services for accountability and tracking 1. Use in conjunction with the DTID Number (REF04 Code W1) to identify the DTID Number Suffix Code, when applicable. 2. When the DTID Number is provided in REF04-02, enter the corelating DTID Suffix using this location. DLMS enhancement, see ADC 466. W1 - Disposal Turn-In Document Number: 1. Use in conjunction with the controlling document number (REF01 Code TN) to identify the applicable DTID Number. Applicable on the SDR for intra-DLA use when the controlling document number for the shipment is not the DTID used for tracking the property. 2. When there is no Suffix Code (REF04 Code W8), associated with the controlling Document Number, enter the corelating DTID in the REF04-02. If there is a Suffix Code, then enter the DTID in the REF04-04. DLMS enhancement, see ADC 466.
  842A-W REF04-05 60 Account Suffix Code Use to identify the Disposal turn-in document (DTID) suffix code that equates to the suffix used on the original property turn-in and retained by DLA Disposition Services for accountability and tracking 1. Use in conjunction with the DTID Number (REF04 Code W1) to identify the DTID Number Suffix Code, when applicable. 2. When the DTID Number is provided in REF04-04, enter the corelating DTID Suffix using this location. DLMS enhancement, see ADC 466.
  856S REF01 60 Account Suffix Code Use in conjunction with the DTID Number (REF04 Code W1) to identify the DTID Suffix Code, when applicable. DLMS enhancement, see ADC 466.
  869C REF04-03 60 Account Suffix Code Use to identify the Disposal turn-in document (DTID) suffix code that equates to the suffix used on the original property turn-in and retained by DLA Disposition Services for accountability and tracking 1. Use in conjunction with the DTID Number (REF04 Code W1) to identify the DTID Number Suffix Code, when applicable. 2. When the DTID Number is provided, enter the corelating DTID Suffix using this location. DLMS enhancement, see ADC 466.
  869C REF04-05 60 Account Suffix Code Use to identify the Disposal turn-in document (DTID) suffix code that equates to the suffix used on the original property turn-in and retained by DLA Disposition Services for accountability and tracking 1. Use in conjunction with the DTID Number (REF04 Code W1) to identify the DTID Number Suffix Code, when applicable. 2. When the DTID Number is provided, enter the corelating DTID Suffix using this location. DLMS enhancement, see ADC 466.
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