DLMS Data Dictionary

The Authoritative Resource for DLMS X12 Data Elements and Codes

This Data Dictionary is the authoritative reference for all data elements used across Defense Logistics Management Standards (DLMS) Implementation Conventions (ICs). It provides standardized definitions and technical specifications for DLMS and its underlying ANSI ASC X12 data structures.

What This Dictionary Provides:

  • Clear Definitions: Find the official business definition and purpose for every data element used in DLMS transactions.
  • Technical Specifications: Get the exact technical format, length, and structure for each element as it appears in an X12 transaction.
  • DLMS to X12 Mapping: Understand exactly how a DLMS business term maps to a specific X12 segment and element (e.g., "Ship-To Address" maps to N1*ST in the 511R transaction).

Who Should Use This Resource:

  • System Developers & Integrators: To correctly build, map, and test DLMS-compliant applications.
  • Logistics & Supply SMEs: To understand the precise meaning and proper use of data in our business processes.
  • Data Analysts & Managers: To ensure data quality, standardization, and interoperability across systems.

Key Implementation Notes:

  • Relationship to Implementation Conventions (ICs): This Data Dictionary is a reference tool that enhances and supports the DLMS Implementation Conventions (ICs); it does not replace them. For proper implementation, users must consult the detailed guidance and business rules contained within the applicable IC.
  • Governing Standards: All data elements are governed by the Accredited Standards Committee X12 (ASC X12) and the policies within DLM 4000.25, Defense Logistics Management Standards (DLMS). The ASC X12 is the governing source for X12, which is an electronic data interchange (EDI) standard.
Browse records in that    Search     

View ICSorted by descending REF CODE X12 CODE NAME GENERAL CODE DEFINITION CODE DLMS NOTE
  997 ST01 997 Functional Acknowledgment
  997 ST02
  997 AK101
  997 AK102
  997 AK201
  997 AK202
  997 AK301
  997 AK302
  997 AK303
  997 AK304
  997 AK401
  997 AK401-01
  997 AK401-02
  997 AK402
  997 AK403
  997 AK404
  997 AK501
  997 AK502
  997 AK503
  997 AK504
  997 AK505
  997 AK506
  997 AK901
  997 AK902
  997 AK903
  997 AK904
  997 AK905
  997 AK906
  997 AK907
  997 AK908
  997 AK909
  997 SE01
  997 SE02
  947I ST01 947 Warehouse Inventory Adjustment Advice
  947I ST02
  947I ST03
  947I W1501
  947I W1504 00 Original Indicates the initial transaction
  947I W1504 77 Simulation Exercise Use to identify a simulated mobilization exercise transaction set Activities initiating simulated mobilization exercises must ensure complete coordination with all activities involved. All transaction set recipients must use caution to ensure that transactions do not process as action documents which affect accountable records.
  947I W1504 ZZ Mutually Defined 1. Used to identify the Unit of Use Indicator. When included, the quantity and unit of measure values associated with this transaction are applicable to the unit of use. 2. Authorized DLMS enhancement for DLA industrial activity support agreement only. Refer to ADC 376 and ADC 381.
  947I W1505 A5 Notice of Charge 1. This is the Change Estimated Completion Date (ECD) Transaction. Authorized for use by Commercial Asset Visibility (CAV) and by organizations interfacing with CAV by mutual agreement. Also authorized for use by the CAV–Organic Repairables Module (CAV-ORM) and by organizations interfacing with CAV-ORM by mutual agreement. CAV and CAV-ORM must ensure that trading partners can accept this CAV/CAV-ORM unique data. Use only when changing or establishing the estimated completion date for a previously submitted ‘Inventory Adjustment (Dual-Supply Condition Code Change)’ transaction. Use only with 2/W1901/0200 Quantity Adjustment Reason Code AC with W1916 Inventory Transaction Type Code DU – Inventory Adjustment (Dual). No inventory adjustment is taking place by this date change transaction. Duplicate detail data from original inventory adjustment transaction, as needed, with exception of the estimated completion date which is being revised by this transaction. Refer to ADC 343 and ADC 461. 2. Authorized DLMS migration enhancement for use by CAV, CAV-ORM and by CAV/CAV-ORM trading partners by mutual agreement. See introductory DLMS note 4.e.
  947I W1505 NU Inventory Adjustment
  947I W1506 FI File Authorized for Air Force and DSS use with PIC NWRM UIT. Use with W1505 Code NU to identify a materiel or disposal release confirmation and materiel release denial image transactions where the original transaction has bypassed the normal DAAS transaction flow. All transaction set recipients must use extreme caution to ensure that individual transactions with this code do not process as action documents which affect accountable records. Must use with 2/N101/1100 code ‘KK’ and 2/N106/1100 code ‘PK’. There will be no 2/N106/1100 code ‘TO’ for this transaction. Refer to ADC 347.
  947I W1506 W1 Reconcile Historical Records 1. Use to indicate the submission of historical information on previously reported adjustments. Recipients may not reject these transactions. 2. DLMS enhancement; see introductory DLMS note 4a.
  947I N101 RN Repair or Refurbish Location Must use to identify the CAV repair site.
  947I N101 SB Storage Area Use to identify the distribution depot/storage activity 1. Use to identify the depot or storage activity. 2. For Air Force GFP accountability, use to identify the CICP as the responsible custodial activity. Refer to ADC 1224.
  947I N101 XN Planning/Maintenance Organization 1. Used to identify a Shop Service Center/Shop Store. 2. Use in conjunction with N103 Identification Code Qualifier 92. 3. Refer to ADCs 284A, 381, and 1454 for known applications.
  947I N101 Z4 Owning Inventory Control Point Use to indicate the source of supply
  947I N103 10 Department of Defense Activity Address Code (DODAAC) Use to identify specific units, activities, and/or organizations DLMS enhancement; see introductory DLMS note 4a.
  947I N103 33 Commercial and Government Entity (CAGE) Use to identify establishments which either fabricates items of production and/or have design control of items procured by the federal government, or to identify certain military specifications or standards, and certain numbering systems developed by government agencies, panels or committees Use this to enable users to process mandatory inventory adjustments while in the custody of contractors using the CAGE code to all APSRS.
Page 1  of  195 First   Previous   [1]  2  3  4  5  6  7  8  9  10  Next   Last