DLMS Data Dictionary

The Authoritative Resource for DLMS X12 Data Elements and Codes

This Data Dictionary is the authoritative reference for all data elements used across Defense Logistics Management Standards (DLMS) Implementation Conventions (ICs). It provides standardized definitions and technical specifications for DLMS and its underlying ANSI ASC X12 data structures.

What This Dictionary Provides:

  • Clear Definitions: Find the official business definition and purpose for every data element used in DLMS transactions.
  • Technical Specifications: Get the exact technical format, length, and structure for each element as it appears in an X12 transaction.
  • DLMS to X12 Mapping: Understand exactly how a DLMS business term maps to a specific X12 segment and element (e.g., "Ship-To Address" maps to N1*ST in the 511R transaction).
  • Authoritative Code Lists: Access the complete and current lists of approved codes and qualifiers used in logistics transactions, such as status codes, discrepancy codes, and unit of issue codes.

Who Should Use This Resource:

  • System Developers & Integrators: To correctly build, map, and test DLMS-compliant applications.
  • Logistics & Supply SMEs: To understand the precise meaning and proper use of data in our business processes.
  • Data Analysts & Managers: To ensure data quality, standardization, and interoperability across systems.

Key Implementation Notes:

  • Relationship to Implementation Conventions (ICs): This Data Dictionary is a reference tool that enhances and supports the DLMS Implementation Conventions (ICs); it does not replace them. For proper implementation, users must consult the detailed guidance and business rules contained within the applicable IC.
  • Governing Standards: All data elements are governed by the Accredited Standards Committee X12 (ASC X12) and the policies within DLM 4000.25, Defense Logistics Management Standards (DLMS). The ASC X12 is the governing source for X12, which is an electronic data interchange (EDI) standard.
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View IC REFSorted by ascending CODE CODE NAME GENERAL CODE DEFINITION CODE DLMS NOTE
  527D AMT01 NT Unit Value 1. Use to identify the standard unit price in prepositioned materiel receipt (PMR) transactions. DLMS enhancement. 2. Authorized for intra-Component use as needed. Component level procedures are required. 3. DLMS enhancement to allow for entry of an intra-Navy data requirement cited in DLS DI Code DU/DW, record positions 60 6. Navy has identified a requirement for standard unit price for intra-Navy use. NAVSUP procedures are defined in the Navy Supply Procedures, NAVSUP Publication 485. See introductory DLMS note 4a for inter-Component use of this data. 4. DLMS transactions authorize an expanded unit price field size of 9 digits for dollars and 2 digits for cents. The decimal point is passed in the transaction. If conversion to MILS legacy format is required, unit prices exceeding the legacy field size constraint will not be perpetuated. Authorized DLMS migration enhancement. Refer to ADC 221A. 5. Authorized for use as needed for DLA industrial activity support agreement. Refer to ADC 128.
  527R AMT01 29 Estimated Price Use when needed in receipt and historical receipt transactions to cite the estimated unit price of the item received.
  527R AMT01 JJ Cost Basis 1. Use to identify the Latest Acquisition Cost (LAC). Under DLMS, express the latest acquisition cost as R9.2. R is the data element type indicating a decimal numeric data element. Pass the decimal point within the transaction; do not transmit leading and trailing zeros. 2. Except as noted below, this is a DLMS enhancement; see introductory DLMS note 5a. 3. Use for AMA receipts to identify the acquisition unit price of the materiel. This price will allow valuation of inventory for receipts not against a purchase order. 4. For intra-Air Force use in wholesale receipts of property by the Air Force CICP to identify the updated latest acquisition cost for the item received.
  527R AMT01 NT Unit Value 1. Use when needed in receipt and historical receipt transactions to cite the standard unit price of the item received. 2. CAV temporarily uses 2/FA201/346 qualifier Z to identify the standard unit price, but this use conflicts with the intended DLMS purpose for qualifier Z. CAV shall transition to use of the AMT segment for standard unit price in lieu of 2/FA201/346/ Z. 3. Use as needed for DLA industrial activity support agreement. Refer to ADC 128.
  567C AMT01 UA Unliquidated Amount
  650A AMT01 TC Proposed Cost Use in End Item Data loop to identify the Assembly Estimated Cost.
  842A-R AMT01 10 Shipment Value in U.S. Dollars Use to indicate the total dollar value of the discrepant materiel.
  842A-R AMT01 2P Total Recommended Repairs Use for estimated repair costs associated with damaged item (SA only).
  842A-R AMT01 RP Repair Use for actual repair costs associated with damaged item (SA only).
  842A-R AMT01 Z3 Unit Cost of Discrepant Material Use to identify the unit value (price) of the discrepant materiel.
  842A-R AMT01 ADM Expected Reimbursement Amount Use for carcass value reimbursement (e.g. for lost reparable). (SA only.).
  842A-R AMT01 RPC Repackaging Cost 1. Use to indicate the dollar value for corrective action. Include materiel and labor needed to complete a packing, packaging, preservation, palletization and/or marking project. 2. Use with Estimated/Actual Cost Flag (AMT03). Refer to ADC 1203.
  842A-W AMT01 10 Shipment Value in U.S. Dollars Use to indicate the total dollar value of the discrepant materiel.
  842A-W AMT01 Z1 Repackaging Labor Cost Cost may be estimated. Refer to ADC 1310.
  842A-W AMT01 Z2 Repackaging Material Cost Cost may be estimated. Refer to ADC 1310.
  842A-W AMT01 Z3 Unit Cost of Discrepant Material Use to identify the unit value (price) of the discrepant materiel.
  842A-W AMT01 RPC Repackaging Cost 1. Use to include the dollar value for corrective action. Include materiel and labor needed to complete a packing, packaging, preservation, palletization and/or marking project. Cost may be estimated when submitting the SDR for disposition instructions. Cost must be actual when submitting the SDR for reimbursement of corrective action already taken. Refer to ADC 1310. 2. Use with Estimated/Actual Cost Flag (AMT03) and specify in SDR remarks if repackaging cost is estimated or actual pending DoD-wide implementation of ADC 1203. Refer to ADC 1310.
  842P AMT01 10 Shipment Value in U.S. Dollars 1. Use to indicate “total” value of defective items in Defective Unit Cost. This is the cost of the deficient materiel based on the unit of issue. 2. This element may be populated by all processing points. For inter-service transactions, only the Screening Point, Action Point and Support Point can update this element.
  842P AMT01 PD Credit 1. Use to indicate the amount of credit/debit being authorized or Recommended (also known as DLA Credit Value). 2. Use in the Document Number Loop (HL01=W). 3. If multiple document numbers are applicable, identify the credit amount applicable to the document number included in the Report Loop (HL01=RP) and use a separate Document Number Loop (HL01=W) for each additional document number and credit amount combination. 4. When providing a credit amount, also provide the credit date (DTM01=18) (and the DLA Credit Memo Number, when applicable) in the same loop. 5. This element may only be populated/updated by the Action Point.
  842P AMT01 Z3 Unit Cost of Discrepant Material 1. Use to identify “unit” value of a “single” defective item in Defective Unit Cost. This is the cost of the deficient materiel based on the unit of issue. 2. This element may be populated by all processing points. For inter-service transactions, only the Screening Point or Action Point can update this element.
  867D AMT01 L Local 1. Use to identify the unit purchase price. 2. DLMS enhancement; see introductory DLMS note 4a.
  867D AMT01 29 Estimated Price 1. Use to identify the estimated unit cost when the material is manufactured or fabricated. 2. DLMS enhancement; see introductory DLMS note 4a.
  867D AMT01 OP Original Payment Total 1. Use to identify the unit price originally paid for the material when it is replaced under Warranty at no cost. 2. DLMS enhancement; see introductory DLMS note 4a.
  867I AMT01 JJ Cost Basis 1. Use only for AMA issues of materiel to identify the latest acquisition cost of the materiel. 2. DLMS enhancement. See introductory DLMS note 5a. Under DLMS the latest acquisition cost will be expressed as R9.2.
  867I AMT01 NT Unit Value Use to identify the unit price applicable to the materiel identified by the issued. Authorized DLMS enhancement under DLA industrial activity support agreement. Refer to ADC 381.
  940R AMT01 EL Present Market Value 1. Use in support of DLA Disposition Services on the DLMS 940R to identify the FMS Costs for FMS Sales Customers and FMS Grant Customers. 2. Use to convey the FMS exchange unit price associated to the materiel release order. See Introductory note 4a.
  940R AMT01 LI Line Item Unit Price 1. Use with materiel release order transactions to indicate the unit price. 2. A field size exceeding 7 positions (5 digits dollars and 2 digits cents) may not be received or understood by the recipient’s automated processing system. 3. DLMS transactions authorize an expanded unit price field size of 9 digits for dollars and 2 digits for cents. The decimal point is passed in the transaction. If conversion to MILS legacy format is required, unit prices exceeding the legacy field size constraint will not be perpetuated. Authorized DLMS migration enhancement; see introductory DLMS 4f. Refer to ADC 221A. 4. The DLMS field length is authorized when this transaction supports the Retail Transportation and Supply Receipt and Acknowledgement Interchange SBS interface with CMOS. 5. Use to identify the unit of use price when the unit of use indicator (W0501=Z) is present. Authorized DLMS enhancement under DLA industrial activity support agreement. Refer to ADC 381.
  940R AMT01 RP Repair 1. Use to provide the estimated or actual unit cost for the repair service provided for FMS items repaired/ replaced under a repair/return or repair/replace program. Authorized DLMS enhancement. See ADC 1031. 2. The Repair Service Value is structured as 9 digits for dollars and 2 digits for cents. The decimal point is passed in the transaction. , .
  940R AMT01 AVA Average Acquisition Cost 1. Materiel managers perpetuate from the DLMS 51R in LROs to provide the average acquisition cost per unit of materiel to be used by the reporting activity to bill the materiel manager for any quantity filed. 2. At this time a local code ‘AVA’ is established for use in the 940R, version 4030. A - data maintenance action will be submitted for establishment of ‘AVA - Average Acquisition Cost” in a future version.
  945A AMT01 NT Unit Value 1. Use in CAV Materiel Release Confirmation transactions to indicate the unit price of an item. 2. Use to identify the unit price applicable to the materiel identified by the release confirmation supporting NSYs and FRC under DLA industrial activity support agreement. Authorized DLMS enhancement; Refer to ADC 381. 3. DLMS transactions authorize an expanded unit price field size of 9 digits for dollars and 2 digits for cents. The decimal point is passed in the transaction. If conversion to MILS legacy format is required, unit prices exceeding the legacy field size constraint will not be perpetuated. Authorized DLMS migration enhancement. Refer to ADC 221A.
  947I AMT01 CX Actual For intra-Air Force use in wholesale receipts of property by the Air Force CICP to update the standard price.
  947I AMT01 JJ Cost Basis For intra-Air Force use in wholesale receipts of property by the Air Force CICP to the updated latest acquisition cost (LAC).
  947I AMT01 AVE Average For intra-Air Force use in wholesale receipts of property by the Air Force CICP to update the moving average cost (MAC) cost for the item received.
  567C AMT03 C Credit Use to indicate the amount cited in AMT02 is an over payment to the contractor.
  842A-R AMT03 A Credit(Actual) Use to indicate that the dollar amount provided represents the actual cost.
  842A-R AMT03 E Credit(Estimated) Use to indicate that the dollar amount provided represents an estimated cost.
  842A-W AMT03 A Credit (Actual) 1. Use to indicate that the dollar amount provided represents the actual cost. 2. Approved for use in X12 version 7050.
  842A-W AMT03 E Credit (Estimated) 1. Use to indicate that the dollar amount provided represents an estimated cost. 2. Approved for use in X12 version 7050.
  567C BC01 0 Original Indicates the initial transaction Use code 0 regardless of the type of contract completion status report.
  567C BC06 V1 Contract Completion Report
  567C BC07 2 Change (Update) 1. Use to identify an update to the initial automated contract closeout action. Use with 1/ LQ02/10 Code K for Cancelation. 2. Authorized for use by both system initiated automated closeouts (e.g., iRAPT) and non-automated contract closeout action.
  567C BC07 CL Closed 1. Use to identify a contract closeout action for a contract that qualifies for a system initiated automated contract closeout. 2. For an automated contract closeout, use of CL Closed, acknowledges compliance with the automated contract closeout transactions statement of authority and eligibility for initiation of the automated contract closeout cited in , Volume 7, Chapter 4, paragraphs C4.1.2 and C4.1.4.
  812L BCD03 B Debit/Credit Advice No Remittance Detail
  812R BCD03 H Notification Only 1. Use to identify a request for an information copy of an invoice. 2. DLMS enhancement; see introductory DLMS note 5a.
  812R BCD03 T Adjustment Requested 1. Use to identify a request for adjustment of an invoice. 2. DLMS enhancement; see introductory DLMS note 5a.
  812L BCD05 C Credit Use when credits or refunds are sought. Also, when adjustments are not involved e.g., request for copies.
  812L BCD05 D Debit Use when changes are sought.
  812R BCD05 C Credit DLMS enhancement; see introductory DLMS note 5a.
  812R BCD05 D Debit DLMS enhancement; see introductory DLMS note 5a.
  812L BCD11 0 Original Indicates the initial transaction
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