Make a Privacy Act Request

Overview

Your request applies only to records maintained in a Privacy Act "System of Records". These are records under the control of the Defense Logistics Agency (DLA) from which personal information about an individual is retrieved by the name of the individual, or by some other identifying number, symbol, or other identifying particular assigned, that is unique to the individual.

1. Access to DLA's published Privacy Act systems of records. 
2. DLA may also maintain records on you under any of the Federal agency systems of records notices which are applicable government-wide. Access to Published government-wide Privacy Act systems of records notices.

Requests may be made by you or your duly authorized agent.

Fees

An individual may be charged only for the direct cost of copying and reproduction, computed using the appropriate portions of the fee schedule in 32 CFR part 310. Normally, fees are waived automatically if the direct costs of a given request is less than $30. This fee waiver provision does not apply when a waiver has been granted to the individual before, and later requests appear to be an extension or duplication of that original request. DLA activities may, however, set aside this automatic fee waiver provision when on the basis of good evidence it determines that the waiver of fees is not in the public interest. Decisions to waive or reduce fees that exceed the automatic waiver threshold will be made on a case-by-case basis.

Verification of Identity

Depending on the type of records being sought, you may need to verify your identify before any action will be taken on any request. This can be done by providing DLA with a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:

• If executed within the United States, its territories, possessions, or commonwealths: `I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)'.
• If executed without the United States: `I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature)'.

Access to or Notification of the Existence of Records

Requests for access must be in writing and be "properly" received. Your request is considered "properly" received when it meets all of the following criteria:

1. Identifies the particular "systems of records" you want searched;
2. Provides the information listed under the "Notification procedures" or "Record access procedures" elements of the applicable system of records notice;
3. Verifies your identity. DLA can use certain minimum identifying data provided in your written request; however, when the information sought is of a sensitive nature, additional identifying data may be required. Such as:
    
   1. An unsworn declaration under penalty of perjury in accordance with 28 U.S.C. 1746. The requester provides a signed and dated statement that reads:
       
      1. If executed within the United States, its territories, possessions, or commonwealths: "I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct Executed on (date), (Signature)"
      2. If executed without the United States, "I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct Executed on (date), (Signature)"
          
   2. Notarized signatures.
       
4. Adequately explains a request for expedited processing, if applicable;
5. States whether you agree to pay fees associated with the processing of your request; and
6. Contains a written release authority if records are to be released to a third party. Third parties could be a law firm, a Congressman's office, a union official, or a private entity.

Or send by e-mail using DoD Secure Access File Exchange at DoD SAFE to Privacy@dla.mil as the recipient.

Amendment or Correction of Records

Under the Privacy Act, you may ask that information in your file be amended if it is not accurate, relevant, timely, or completed.

Amendment requests must be in writing; however, most routine corrections or updates (such as a change of home address or telephone number) may be made verbally to the System manager identified within the DLA Privacy Act system of records notice.

• You may only request correction of factual information, not matters of opinion.
• Your request must include a description of the information to be amended and the reason for amendment. If you believe that information is inaccurate or incomplete, you will need to provide documented evidence supporting your position. Likewise, for amendments involving relevance or timeliness, you will need to provide a detailed rationale to support your position. The burden of proof is on the individual to show that information is not accurate, relevant, timely, or complete.

Accounting of Disclosures