Combo Invoicing Process

Purpose: Combo Invoicing is used to create and submit an invoice (payment request) and a receiving report simultaneously.

Objectives:

Learn how to submit a receiving report and invoice at the same time
Print a DD250 required for shipment
Review invoice status after submission

Last modified: 5/2/2024

Process Steps:

Before Starting

Open WAWF and Create New Document
Enter/Verify Contract Information
Enter/Verify Pay Official
Select Document Type
Fill In Appropriate Routing
Fill In Shipping and Invoice Information
Add Line Item
Add Appropriate Attachments
Review Docs & Submit Invoice/Receiving Report
Add Any Necessary Notifications
Print Receiving Report (DD250)
Ship Material

What's Next

Resources

Select the expand all button or individually select each expandable section to open/close additional information.

Before Starting

STOP

Review the information and materials needed in this section before starting the Combo Invoicing Process.

If the award being shipped has a Service CLIN (i.e., FAT/PLT/TMTS), use the "Stand Alone Invoice" process outlined in DFARs Appendix F, Part 4, F-401, Table 1 .

Needed Materials

A copy of your contract for reference (a copy can be obtained from Electronic Data Access (EDA), DoD’s contract data repository)
A list of items being shipped and their quantity
Tracking Information
Username and Password for PIEE to access Wide Area Workflow, or WAWF

Open WAWF and Create New Document

Login to WAWF “Vendor” role in PIEE using User ID and Password.

New users of WAWF/PIEE should go to PIEE registration in order to gain access to WAWF.

Note: If the PIEE account is active but missing the “Vendor” role, login and add the role of “Vendor” before continuing.

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A. Access PIEE

Open PIEE by accessing the PIEE website and selecting the blue Log In button in the top right hand corner.

B. Accept Privacy Statement

The Consent Required dialogue box will appear, relaying PIEE’s Privacy Statement and Warning on the use of the back button. Read and click Accept to continue.

C. Enter Login Information

The PIEE Log In screen will appear.

Enter Vendor User ID.
Enter Vendor Password.
Click Log In.

D. Select WAWF Icon

The "Welcome to Procurement Integrated Enterprise Environment" screen will appear. In the Payment Section, select the WAWF icon.

E. Create New Document

The “WAWF Welcome” screen will appear. Select the Vendor tab, followed by the Create Document option from the dropdown menu.

Fields with a single asterisk (*) are required for submission. Fields with a double asterisk (**) are required to save the document or move on to additional tabs at the top of the page.

Enter/Verify Contract Information

For help locating contract information, see the following articles:

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A. Confirm CAGE Code

When the “Vendor-Create Document-Contract” screen appears, confirm that the correct CAGE code is present in the entry box.

A unique identity ID from SAM.gov may be present in the entry box.

B. Enter/Verify Contract Information

Click the "Contractual?" dropdown and select "Y" to indicate that a contract is in effect.
Enter the Contract Number in the Contract Number field.

C. Enter DO Number

If you have a Delivery Order (D.O.) number, enter it in the Delivery Order field. If the contract does not have a DO number, leave the field blank.
Select Next.

If any errors occur, the following will appear at the top of the screen:

Validation Warning messages will appear if any edits are made to pre-populated data.
Error messages will appear to indicate that there is an error with information entered. These must be corrected to continue.
Warning messages indicate that there is a possible problem.
Information messages are purely informational and do not indicate a problem.

Enter/Validate Pay Official

A. Enter/Verify Pay Official DoDAAC

Input Pay Official DoDAAC into the Pay Official field.
Click Next.

Note: The Pay Official DoDAAC can be located on the first page of the contract within the box labeled Payment will be made by.

Select Document Type

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A. Select Type of Document

Under the Select Document to Create section, select the radio button next to Invoice and Receiving Report (Combo).

B. Select Inspection and Acceptance Options

Locate the Inspection and Acceptance fields. Complete both fields via the drop down menus. Do not leave these blank.
Select Next.

Fill in Appropriate Routing

The fields should prepopulate. Ensure all information is correct and that no additional information needs to be entered or corrected before continuing.

A. Fill in Appropriate Routing Information

Enter/Verify Effective Date (Award Date).
Enter/Verify Issue By DoDAAC.
Enter/Verify Admin DoDAAC.
Enter Ship To Code. This number will then auto populate in the Accept by DoDAAC field.
Select Next.

Fill In Invoice and Shipment Information

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A. Enter Shipment Information

Ensure the Header tab is selected.
Enter Shipment Number. Create your own shipment number and enter it into the corresponding field.

We recommend using the first three letters of the company followed by 0001 and incrementing for each additional shipment against the order. For the final shipment, the 8th position should be “Z.”
Enter Shipment Date. This is the date (or estimated date) shipment will occur. For services, this is likely the date services were rendered.
Select Y or N from the Final Shipment dropdown by asking the question: "Is this the final shipment for the contract/order?"

B. Enter Invoice Information

Enter an Invoice Number. Any number may be entered to track invoices.
Select Y or N from Final Invoice dropdown. A final invoice is associated with the final shipment to complete the contract/order.
Insert Tracking Number into Bill of Lading Number field.

Add Line Item

Important Information on Adding or Editing a Line Item:

If there is a line item on the contract, but it is not being shipped/invoiced, do not include it within the document submission.
Though line items may prepopulate, they still need to be edited to add quantity shipped.
If line items are missing, add a new line item.

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A. Open Line Item Tab

Select Line Item tab.
Select Edit under the Line Item Details section. Select Add to add a line item (if blank).

B. Enter CLIN/SLIN/ELIN Information

Enter Item No.
Enter Product/Service ID.
Select Product /Service ID Qualifier from drop-down.
Enter Qty Shipped.
Enter Unit of Measure.
Enter Unit Price.
Enter Description from Section B information of solicitation or award.
Select Save CLIN/SLIN/ELIN.

If your contract contains UID, MILSTRIP, or Batch/Lot & Shelf Life information, fill out the fields in the corresponding tabs.

Add Appropriate Attachments

If possible, Vendors should combine documents into one package to avoid the need for submission of multiple attachments. For more information, see "How to Make PDF Portfolios" .

A. Browse and Upload Attachments

Select Attachments tab.
Select Choose File.
Highlight the desired file in your file explorer and click Open. Please note that file names cannot have spaces or special characters.
Click Upload.
Confirm or select Attachment Type as this is auto populated based on the upload.

Review Documents and Submit Invoice

A. Review Documents and Submit Invoice

Select Preview RR tab.
Review entered information in the Document Information section.
Select Submit.

A new screen will appear indicating the successful submission of the invoice with a list of who received an email notification.

Add Any Necessary Email Notifications

A. Send Additional Notifications

To send additional email notifications to others not listed, select Send Additional Email Notifications.
Enter additional recipients.
Select Submit.

Print Receiving Report (DD250)

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A. Access Receiving Report (DD250)

Click the Vendor tab.
Select the History folder.
Select CAGE code from drop down.
Enter Contract number in the Contract field.
Click Submit.

B. Download Receiving Report (DD250)

Locate the Shipment Number heading and then click on the linked document below.
Click on Print Document to download the report.

C. Print Receiving Report (DD250)

Locate the receiving report in your computer’s downloads folder.
Print receiving report. This report MUST be included in your shipment.

Ship Material

Ship material and include your printed receiving report (DD250).

What's Next

Payment will be processed after the above steps have been completed. If there are issues with your submission, an email will be sent to the email on file. To check the status of your invoice, follow these steps:

Login to WAWF and select the Vendor tab.
From the dropdown, select History folder.
Use the search fields to locate the Combo Invoice.
Click Submit.
Locate the invoice heading and then click on the linked document below.
Your invoice will open, scroll down to the bottom of the page and under Action By: Payment Official you can view the status of your invoice.

Resources

PIEE - For help on understanding the steps required to gain access to PIEE, go to PIEE Vendor Getting Started.
WAWF - For help at any point in the process, select the “Help” button at the bottom of any screen to show PIEE/WAWF resources.
Payment - For problems with payment, check account and contact DFAS.
All DLA Forms
WAWF/PIEE FAQs Page
Vendor Create Combo Document (PDF)
WAWF Invoice and Receiving Report COMBO 101 (PDF)

Terms Glossary

Find meanings for acronyms, abbreviations, and codes used throughout the process article below in the table:

Term Used	Meaning/Definition
CAGE	Commercial and Government Entity
CLIN	Contract Line Item Number
DD1155	Order for Supplies or Services
DD250	Material Inspection and Receiving Report
DFARS	Defense Federal Acquisition Regulation Supplement
DLA	Defense Logistics Agency
DO	Delivery Order
DoDAAC	Department of Defense (DoD) Activity Address Code
DUNS	Data Universal Numbering System
ELIN	Exhibit Line Item Number
FAQ	Frequently Asked Questions
FAT	First Article Testing
ID	Identifier
MILSTRIP	Military Standard Requisitioning and Issue Procedures
N	No
No.	Number
PDF	Portable Document Format
PDS	Procurement Data System
PIEE	Procurement Integrated Enterprise Environment
PLT	Production Lot Testing
Qty	Quantity
SF1449	Solicitation/Contract/Order for Commercial Items
SF26	Award/Contract
SF33	Solicitation, Offer, And Award
SLIN	Subline Item Number
TMTS	Textile, Material, Test Sampling
UID	Unique Identifier
WAWF	Wide Area Workflow
Y	Yes

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