Purpose: To provide guidance on reading a Solicitation, Offer, and Award Form (SF33 form) used for when the dollar value is expected to be above the simplified acquisition threshold (SAT), Request for Proposal (RFP) & Invitation for Bids (IFB).
An SF33 solicitation is used to obtain pricing and delivery for an item where the award is expected to be over SAT. The SF33 is typically used for solicitations, not for awards, by DLA AVN.
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Boxes 1 - 8
1. This Contract is a Rated Order under the Defense Priorities and Allocations System (DPAS) (15 CFR 700)
- Box 1: The Government enters the appropriate DPAS Priority Rating. The DPAS priority rating is assigned to the National Item Identification Number.
DPAS - Defense Priorities and Allocations System Rating: Indicates the priority the contractor should give to the performance of the award.
There are two priority ratings that can be assigned to a procurement, “DX” and “DO.”
- “DX” - indicates the highest rated order; thus, the manufacturer will schedule its production before processing other lower rated orders.
- “DO” - indicates a regular rated order; thus, the manufacturer will schedule this production in its normal run.
Note: DX ratings do not apply to DLA Direct procurements. A DX rating may apply to Customer Direct procurements.
Specific DPAS codes include:
- A1 – Aircraft
- A2 – Missiles
- A3 – Ships
- A4 – Tank/Automotive
- A5 – Weapons
- A6 – Ammunition
- A7 – Electronics/Communications Equipment
- C9 – Miscellaneous
Example: DO-A1 is a regular rated order for an Aircraft.
2. Contract Number
- Box 2: This block is blank on a solicitation. If the DLA Buyer chooses to use the SF33 as the award document, then the contract number will be placed into this block.
3. Solicitation Number
- Box 3: This is the solicitation number for the procurement.
4. Type of Solicitation
- Box 4: The buyer will select either Sealed Bid (IFB) or Negotiated (RFP).
Definitions:
- Request for Proposals (RFP) - is a negotiated procurement and is contingent upon various evaluation and source selection factors, e.g., pricing, delivery, price reasonableness and vendor responsibility.
- Invitation for Bids (IFB) - is a sealed bid. The award is based solely on the bids submitted and no negotiations can take place. Determination is required for price reasonableness and vendor responsibility.
5. Date Issued
- Box 5: The date that the solicitation was issued.
Note: The Government enters the four-position numeric year, three-position alpha month, and two-position numeric day (YYYYMMMDD).
6. Requisition/Purchase Number
- Box 6: This is the Purchase Request (PR) number which may generate a purchase.
Note: If there are multiple PR Numbers, this box will state “See Schedule.”
7. Issued By
- Box 7: Identifies the name and address of the DLA office soliciting the award.
- Code: The Government enters the DoDAAC code for the soliciting office.
8. Address Offer To
- Box 8: This block may provide details as to where to send the offer, or it may state “See Continuation Page” or "see above" for more detailed information.
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Boxes 9 - 11
9. Submission Instructions
- Box 9 Submission Instructions:
- Number of copies of sealed offers
- Hand Carried Depository Location
- Time of day submission is due
- Date submission is due
IFB's are held in a secured room until the defined date and time stated in this box. At the stated time, and not before, IFB’s will be opened, recorded, and carried to the Buyer (one issuing solicitation) for review and award.
Sample Verbiage: Sealed Offers in original and (Qty) copies for furnishing supplies or services in the Schedule will be received at the place specified in block 8, or if hand carried, in the depository located (Location) until (Time) local time (Date).
Verbiage Tip: The red fields in parentheses mean these are fill-in fields.
10. For Information Call
- Box 10: This lists the local admin's (buyer, the one soliciting) name, phone number, and email address.
11. Table of Contents
- Box 11: Lines marked with an "X" provide a listing of applicable sections within the solicitation. Provides a listing of applicable sections within the solicitation if the line is marked with an "X." This section may be blank; review form and continuation pages in its entirety.
- Potential Documents include:
- Part 1 (I) - The Schedule
- Section A: Solicitation/Contract Form
- Section B: Supplies or Services and Prices/Costs
- Section C: Description/Specifications/Work Statement
- Section D: Packaging and Marking
- Section E: Inspection and Acceptance
- Section F: Deliveries or Performance
- Section G: Contract Administration Data
- Section H: Special Contract Requirements
- Part 2 (II) - Contract Clauses
- Section I: Contract Clauses
- Part 3 (III) - List of Documents, Exhibits, and Other Attachments
- Section J: List of Attachments
- Part 4 (IV) - Representations and Instructions
- Section K: Representation, Certifications, and Other Statements of Offerors
- Section L: Instructions, Conditions, and Notices to Offerors
- Section M: Evaluation Factors for Award
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Boxes 12 - 14
Boxes 12 - 14 are filled in by the Vendor.
12. In Compliance with Above, the Undersigned Agrees, if this Offer is Accepted Within __ Calendar Days
- Box 12: The Vendor states how many days their offer is valid. If Vendor fails to complete the field, the solicitation states that it will be 60 days from closing date of solicitation.
Offer (Must be fully completed by offeror)
Note: Item 12 does not apply if the solicitation includes the provisions at 52.214-16 Minimum Bid Acceptance Period.
12. In compliance with the above, the undersigned agrees, if this offer is accepted within (number of days) calendar days (60 calendar days unless a different period is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items which prices are offered at the set opposite each item, delivered at the designated point(s), within the time specified in the schedule.
13. Discount for Prompt Payment
- Box 13: The Vendor enters the discount for prompt payment in terms of percentages and corresponding days, if applicable.
If nothing is stated, the Government defaults to net 30.
14. Acknowledgement of Amendments
- Box 14: If amendments to the solicitation have been issued, the Vendor will place the amendment number into the field along with the date.
Acknowledgement of Amendments
(The offeror acknowledges receipt of amendments to the SOLICITATION for offerors and related documents numbered and dated):
- Amendment Number (field)
- Date (field)
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Boxes 15 - 18
Boxes 15 - 18 are filled in by the Vendor.
15. Name and Address of Offeror
- Box 15A: Contains the following:
- Name and Address of Offeror/Vendor
- CAGE code of Offeror/Vendor
- Facility CAGE code of Offeror/Vendor
- Box 15B Phone Number: This is the Vendor’s phone number.
- Box 15C Check if Remittance is Different: The Vendor will check this block if payment should be made to a different address from what is stated in Block 15A.
16. Name and Title of Person Authorized to Sign Offer
- Box 16: This is the name of the Vendor’s POC who has authority to negotiate and make binding decisions for the Vendor.
17. Signature
- Box 17: The Vendor POC stated in Block 16 must sign the offer.
18. Offer Date
- Box 18: The date the Vendor signs the offer.
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Boxes 19 - 23
Boxes 19 through 23 are Government fill-in fields. They will only be used if the SF33 is also used as the award document.
19. Accepted as to Items Numbered
- Box 19: This box indicates which Contract Line Item Numbers are made part of the award.
20. Amount
- Box 20: This box indicates the total dollar value of the award in this box.
21. Accounting and Appropriation
- Box 21: This box identifies the appropriate accounting and appropriation code in accordance with DFARS 204.7107 .
22. Authority for Using Other Than Full and Open Competition
23. Submit Invoices to Address Shown In
- Box 23: This box instructs the awardee to submit invoices in accordance with DFARS 252.232-7003 . This is typically blank.
DFARS 252.232-7006 instructs Vendors to submit invoices in Wide Area Workflow (WAWF) system.
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Boxes 24 - 28
Boxes 24 through 28 are Government fill-in fields. They will only be used if the SF33 is also used as the award document.
24. Administered By
- Box 24: Identifies the name and address of the DLA or DCMA office that performs contract administration after the award.
25. Payment Will Be Made By
- Box 25: Provides the DFAS Payment Office.
- Code: The DoDAAC of the payment office.
Tip: If box is blank, see Section B of Schedule (Continuation Page).
26. Name of Contracting Officer
- Box 26: Name of the Government Contracting Officer authorizing the award.
27. Signature of Contracting Officer:
- Box 27: Signature of the Government Contracting Officer authorizing the award.
28. Award Date
- Box 28: Date Government Contracting Officer signs the award.
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Contract Basics Collection Navigation
Resources:
Terms Glossary
Find meanings for acronyms, abbreviations, and codes used throughout the process article below in the table:
| Term Used |
Meaning/Definition |
| AVN |
Aviation |
| CAGE |
Commercial and Government Entity |
| CFR |
Code of Federal Regulations |
| CLIN |
Contract Line Item Number |
| CRCARD |
Credit Card |
| DCMA |
Defense Contract Management Agency |
| DFARS |
Defense Federal Acquisition Regulation |
| DLA |
Defense Logistics Agency |
| DPAS |
Defense Priorities and Allocations System |
| DO |
Delivery Order |
| DoDAAC |
Department of Defense Activity Address Code |
| FAQ |
Frequently Asked Questions |
| FAR |
Federal Acquisition Regulation |
| ID |
Identifier |
| IFB |
Invitation for Bids |
| LTC |
Long Term Contract |
| Mod |
Modification |
| NIIN |
National Item Identification Number |
| NSN |
National Stock Number |
| PAR |
Post Award Request |
| PDF |
Portable Document Format |
| PO |
Purchase Order |
| POC |
Point of Contact |
| PR |
Purchase Request |
| Qty |
Quantity |
| RFP |
Request for Proposal |
| SAM |
System for Award Management |
| SAT |
Simplified Acquisition Threshold |
| SF33 |
Solicitation, Offer, and Award Form |
| WAWF |
Wide Area Workflow |