Purpose: To demonstrate how to find and access a contract/award in DLA's Internet Bid Board System (DIBBS) using various search methods.
Jump to Step:
Introductory Information
- Open DIBBS and Select Awards Portal
- Enter Search Category and Value(s)
- Enter Time Filters and Sorting Order
- Review Search Results
- Review Award Details
Resources and Terms Glossary
Introductory Information
Sometimes awards will not appear in DIBBS if the awarding company's contact information is not up to date.
Contact/award documents can be viewed in DIBBS after they are posted. To prevent delays in the posting of awards in DIBBS, ensure company contact information is up to date.
If the expected award still does not appear in DIBBS after confirming correct contact information, email the Pre-Award Administrator from the solicitation.
- If there are award issues/questions, create a PAR to the Contract Administrator who is cited on the award document.
- If there are document posting issues (e.g., corrupt document, not posted), contact the DIBBS Help Desk at DIBBSBsm@dla.mil.
- If there are payment issues, direct questions to the Contract Administrator or the payment office (DFAS ).
Open DIBBS website and select the Awards link in the Awards section.
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DIBBS Awards page opens to a searchable Awards Database.
- In the Search Categories field, filter by one of the following options:
- Awardee CAGE
- Award/Basic Number
- Delivery Orders
- Award Basic Delivery Order Counter
- Solicitation Number
- Purchase Request Number
- NSN/Part Number
- Nomenclature
- In the Search Value(s) section, use keywords to pull relevant contracts/awards. To the right of the input box, the system will give specific search options per category.
- Wildcard Search - The wildcard character ( * ) may be used preceding and/or following search value for most search categories.
- Multiple Search Values - Multiple values may be searched by using a comma ( , ) as a separator between values. The maximum search length is 2800 characters (equivalent to 200 NSNs).
- Awardee CAGE - Search by Commercial and Government Entity (CAGE) code
- Award/Basic Number - Search for the Award/Basic Contract, enter the contract number followed by the wildcard character (*) in the search value field. Award/Basic Number category is used for One time buys, Long Term Contracts or Basic Ordering Agreements. Award/Basic number is a thirteen-position alpha/numeric identification assigned to an award document (e.g., F0960398G0004).
Note: Must use Delivery Order search category to find delivery orders associated with LTCs and BOAs
- Delivery Orders - Search by delivery order number
- Award Basic Delivery Order Counter - Search for an Award Basic and associated Delivery Orders, enter a single Basic Award number in the search value text box and optional counter range (not preferred search method).
- Solicitation Number - A thirteen-position alpha/numeric identification assigned to a document and used to communicate government requirements to prospective Vendors.
- Purchase Request Number - A ten-position identification number that describes the required supplies of the procurement (e.g., 0011026955).
- NSN/Part Number - A thirteen-digit number (e.g., 4730-00-007-4601) consisting of the item's Federal Supply number (first four digits) followed by a nine-digit NIIN number used to label and categorize each part number. Cannot search by NIIN alone.
- Nomenclature - The name of the item or item description.
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1. Enter search scope to additionally filter by time by using one of the following options:
- Basic time filters include:
- Posted Today
- Past 15 Days
- All awards. All is the default and means no time filter is applied.
- For a custom date range, select either:
- Posted for Date Range - Awards/Modifications posted between two selected dates.
- Awarded for Date Range - Awards awarded between two selected dates.
- Award Basic Delivery Order Counter Range (optional) - Enter low to high range numeric values to filter the search results. Leave blank for no filtering.
- Select a results sorting option. The Sort by option is defaulted to whatever was selected in the Search Category above. The sorting option can be changed to any of the below:
- Awardee CAGE
- Award/Basic Number
- Delivery Orders
- Award Basic Delivery Order Counter
- Solicitation Number
- Purchase Request Number
- NSN/ Part Number
- Nomenclature
- Select the Submit button.
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Award Search Results table will appear on the Search Results page.
Tips on Result Sorting:
- Select the column title to sort in ascending or descending order.
- The column color will change to light green for ascending and light red for descending.
The table will have the following information for every award:
- Award/Basic Number - Provides the contract number for whatever search methods were used. If the Award Basic number is linked, the award can be viewed in PDF.
- Delivery Order Number - Provides the Delivery Order number against the LTC basic or BOA. If the Delivery Order number is linked, the DO can be viewed in PDF. By selecting the Delivery Order Package view, the Award Record Page will appear with more details.
- Delivery Order Counter - The number orders issued against an LTC/BOA.
- Last Mod Posting Date - Date of the Last modification issued against an LTC, DO, or PO. If there have been no modifications issued, the Last Mod Posting Date will be the same as the Award Date.
- Awardee CAGE Code - Commercial and Government Entity (CAGE) code of the Vendor/Facility that received the award. By selecting the CAGE link, a SAM CAGE information pop up will appear with details about the CAGE.
- Total Contract Price - Total value, including additive CLINs, for the award.
- Award Date - The date the award was issued.
- Posted Date - The date the award was posted to DIBBS.
- NSN/Part Number - National Stock Number which is comprised of the Federal Stock Class (first 4 digits) and the National Item Identification Number (last 9 digits).
- Nomenclature - Item description
- Purchase Request - A ten-position number to a document that describes the required supplies or services to initiate procurement.
- Solicitation - The document by which the Government informs prospective Vendors of the Government's requirements and solicits offers.
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The Award/Basic Number and Delivery Order Number are hyperlinked to the award document, unless modifications or attachments are present. In that case, the Award/Basic Number and Delivery Order Number are hyperlinked to the Award Record page that displays all attachments & modifications.
The following items are links stated as "Award/Basic Package View" or "Delivery Order Package View" that open to Award Package Data, which is a quick look at important information:
- Award Basic Number
- Delivery Order Number
- Delivery Order Counter
- Award Date
- Total Contract Price
- Offices Issued By / Admin By / Payment
- Issued By: The DoDAAC that issued the award.
- Admin By: The DoDAAC responsible for contract administration.
- Payment: The DFAS Office responsible for payment.
- Posted - Date posted in DIBBS
- Awardee CAGE and Name - Commercial and Government Entity (CAGE) code of the Vendor/Facility that received the award. By selecting the CAGE link, a SAM CAGE information pop up will appear with details about the CAGE.
- Documents section will have the status of the posted Basic/ Delivery Order
- PDF attachments of any Modifications
- NSN/Part Number
- Item Nomenclature
- Item Purchase Request
- Item Solicitation
Tip: One can also download pdfs of contract/award documents.
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Contract Basics Collection Navigation
Resources
Terms Glossary
Find meanings for acronyms, abbreviations, and codes used throughout the process article below in the table:
Term Used |
Meaning/Definition |
BOA |
Basic Ordering Agreement |
CAGE |
Commercial and Government Entity |
CLIN |
Contract Line Item Number |
DIBBS |
DLA Internet Bid Board System |
DLA |
Defense Logistics Agency |
DO |
Delivery Order |
DoDAAC |
Department of Defense Activity Address Code |
FAQ |
Frequently Asked Questions |
ID |
Identifier |
LTC |
Long Term Contract |
Mod |
Modification |
NSN |
National Stock Number |
PAR |
Post Award Request |
PDF |
Portable Document Format |
PO |
Purchase Order |
SAM |
System for Award Management |