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Vendor Information | Jan. 8, 2024

Accessing a Contract/Award in DIBBS

Purpose: To demonstrate how to find and access a contract/award in DLA's Internet Bid Board System (DIBBS) using various search methods.

Flow chart of how to open a contract/award. See Jump to step section for all steps in this process.
Flow chart of how to open a contract/award. See Jump to step section for all steps in this process.
Accessing a Contract/Award in DIBBS
Flow chart demonstrates how to access a contract/award in DIBBS. See the Jump to section for the full listing of process steps.
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Photo By: John McCormick
VIRIN: 230918-D-D0441-9001

Jump to Step:

Introductory Information

  1. Open DIBBS and Select Awards Portal
  2. Enter Search Category and Value(s)
  3. Enter Time Filters and Sorting Order
  4. Review Search Results
  5. Review Award Details

Resources and Terms Glossary

Introductory Information

Sometimes awards will not appear in DIBBS if the awarding company's contact information is not up to date.

Contact/award documents can be viewed in DIBBS after they are posted. To prevent delays in the posting of awards in DIBBS, ensure company contact information is up to date. 

 If the expected award still does not appear in DIBBS after confirming correct contact information, email the Pre-Award Administrator from the solicitation.

Access DIBBS 

Returning users should log into DIBBS using User ID and password. 

New users of DIBBS should go to DIBBS registration .

  • If there are award issues/questions, create a PAR to the Contract Administrator who is cited on the award document.
  • If there are document posting issues (e.g., corrupt document, not posted), contact the DIBBS Help Desk at  DIBBSBsm@dla.mil.
  • If there are payment issues, direct questions to the Contract Administrator or the payment office (DFAS ).

1

Open DIBBS and Select Award Portal

Open DIBBS  website and select the Awards link in the Awards section.

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Opening a Contract/Award
Select the Awards links on the DIBBS home page to begin finding a contract/award.
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Photo By: John McCormick
VIRIN: 230807-D-D0441-9002

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2

Enter Search Category and Value(s)

DIBBS Awards page opens to a searchable Awards Database. 

  1. In the Search Categories field, filter by one of the following options:
    • Awardee CAGE 
    • Award/Basic Number
    • Delivery Orders
    • Award Basic Delivery Order Counter
    • Solicitation Number
    • Purchase Request Number
    • NSN/Part Number
    • Nomenclature

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Opening a Contract/Award
In the DIBBS Awards Database Search section selecting a search category narrows down how you want to find a contract/award. This category will influence how to enter search values and will become the default sort by for search results.
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Photo By: John McCormick
VIRIN: 230807-D-D0441-9003

  1. In the Search Value(s) section, use keywords to pull relevant contracts/awards. To the right of the input box, the system will give specific search options per category.
  • Wildcard Search - The wildcard character ( * ) may be used preceding and/or following search value for most search categories.
  • Multiple Search Values - Multiple values may be searched by using a comma ( , ) as a separator between values. The maximum search length is 2800 characters (equivalent to 200 NSNs).

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Opening a Contract/Award
In the DIBBS Awards Database Search section search values are used to find specific awards/contracts tied to search criteria entered into the input field. To the right of the input field are tips on what kind of search criteria can be entered which can change depending on what search category is selected at the top of the Awards Database Search section.
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VIRIN: 230807-D-D0441-9004

  • Awardee CAGE - Search by Commercial and Government Entity (CAGE) code
  • Award/Basic Number - Search for the Award/Basic Contract, enter the contract number followed by the wildcard character (*) in the search value field. Award/Basic Number category is used for One time buys, Long Term Contracts or Basic Ordering Agreements. Award/Basic number is a thirteen-position alpha/numeric identification assigned to an award document (e.g., F0960398G0004). 
    Note: Must use Delivery Order search category to find delivery orders associated with LTCs and BOAs
  • Delivery Orders - Search by delivery order number
  • Award Basic Delivery Order Counter - Search for an Award Basic and associated Delivery Orders, enter a single Basic Award number in the search value text box and optional counter range (not preferred search method).
  • Solicitation Number - A thirteen-position alpha/numeric identification assigned to a document and used to communicate government requirements to prospective Vendors.
  • Purchase Request Number - A ten-position identification number that describes the required supplies of the procurement (e.g., 0011026955).
  • NSN/Part Number - A thirteen-digit number (e.g., 4730-00-007-4601) consisting of the item's Federal Supply number (first four digits) followed by a nine-digit NIIN number used to label and categorize each part number. Cannot search by NIIN alone.
  • Nomenclature - The name of the item or item description.

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3

Enter Time Filters and Sorting Order 

 

1. ​Enter search scope to additionally filter by time by using one of the following options:

  • Basic time filters include:
    • Posted Today
    • Past 15 Days
    • All awards. All is the default and means no time filter is applied.
  • For a custom date range, select either: 
    • Posted for Date Range - Awards/Modifications posted between two selected dates.
    • Awarded for Date Range - Awards awarded between two selected dates.
  • Award Basic Delivery Order Counter Range (optional) - Enter low to high range numeric values to filter the search results.  Leave blank for no filtering.

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Opening a Contract/Award
The DIBBS Awards Database Scop. Show section gives options to filter data by time intervals. By default the All option is selected which does not give a time filter.
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Photo By: John McCormick
VIRIN: 230807-D-D0441-9005

  1. Select a results sorting option. The Sort  by option is defaulted to whatever was selected in the Search Category above. The sorting option can be changed to any of the below:
  • Awardee CAGE
  • Award/Basic Number
  • Delivery Orders
  • Award Basic Delivery Order Counter
  • Solicitation Number
  • Purchase Request Number
  • NSN/ Part Number
  • Nomenclature
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    Opening a Contract/Award
    The DIBBS Awards Database Search Sort by section allows a user to select their preference for sorting the data in the search results table for contracts/awards.
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    Photo By: John McCormick
    VIRIN: 230807-D-D0441-9006
  1. Select the Submit button.

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4

Review Search Results

Award Search Results table will appear on the Search Results page.

Tips on Result Sorting: 

  • Select the column title to sort in ascending or descending order. 
  • The column color will change to light green for ascending and light red for descending.

The table will have the following information for every award:

  1. Award/Basic Number - Provides the contract number for whatever search methods were used. If the Award Basic number is linked, the award can be viewed in PDF.
     
  2. Delivery Order Number -  Provides the Delivery Order number against the LTC basic or BOA. If the Delivery Order number is linked, the DO can be viewed in PDF. By selecting the Delivery Order Package view, the Award Record Page will appear with more details.
     
  3. Delivery Order Counter - The number orders issued against an LTC/BOA.
     
  4. Last Mod Posting Date - Date of the Last modification issued against an LTC, DO, or PO. If there have been no modifications issued, the Last Mod Posting Date will be the same as the Award Date.
     
  5. Awardee CAGE Code - Commercial and Government Entity (CAGE) code of the Vendor/Facility that received the award. By selecting the CAGE link, a SAM CAGE information pop up will appear with details about the CAGE.
     
  6. Total Contract Price - Total value, including additive CLINs, for the award.
     
  7. Award Date - The date the award was issued.
     
  8. Posted Date - The date the award was posted to DIBBS.
     
  9. NSN/Part Number - National Stock Number which is comprised of the Federal Stock Class (first 4 digits) and the National Item Identification Number (last 9 digits).
     
  10. Nomenclature - Item description
     
  11. Purchase Request - A ten-position number to a document that describes the required supplies or services to initiate procurement.
     
  12. Solicitation - The document by which the Government informs prospective Vendors of the Government's requirements and solicits offers.

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Opening a Contract/Award
The search results page appears with a table of contracts/awards that fit the criteria entered previously into the DIBBS Awards Database Search.
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VIRIN: 230807-D-D0441-9007

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5

Review Award Details

The Award/Basic Number and Delivery Order Number are hyperlinked to the award document, unless modifications or attachments are present. In that case, the Award/Basic Number and Delivery Order Number are hyperlinked to the Award Record page  that displays all attachments & modifications.

The following items are links stated as "Award/Basic Package View" or "Delivery Order Package View" that open to Award Package Data, which is a quick look at important information:

  1. Award Basic Number
  2. Delivery Order Number
  3. Delivery Order Counter
  4. Award Date
  5. Total Contract Price
  6. Offices Issued By / Admin By / Payment
    1. Issued By: The DoDAAC that issued the award.
    2. Admin By: The DoDAAC responsible for contract administration.
    3. Payment: The DFAS Office responsible for payment.
  7. Posted - Date posted in DIBBS
  8. Awardee CAGE and Name - Commercial and Government Entity (CAGE) code of the Vendor/Facility that received the award. By selecting the CAGE link, a SAM CAGE information pop up will appear with details about the CAGE.
  9. Documents section will have the status of the posted Basic/ Delivery Order
  10. PDF attachments of any Modifications
  11. NSN/Part Number
  12. Item Nomenclature
  13. Item Purchase Request
  14. Item Solicitation

Tip: One can also download pdfs of contract/award documents.

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Opening a Contract/Award
When selecting an Award/Basic Number or Delivery Order link from the search results table the Award Record Page (also known as Award Package Data) will appear giving additional details including (but not limited to) any modifications or items associated with contract/award.
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VIRIN: 230807-D-D0441-9008

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Contract Basics Collection Navigation

 Back: Award Modifications

Resources

Terms Glossary

Find meanings for acronyms, abbreviations, and codes used throughout the process article below in the table:

Term Used Meaning/Definition
BOA Basic Ordering Agreement
CAGE Commercial and Government Entity
CLIN Contract Line Item Number
DIBBS DLA Internet Bid Board System
DLA Defense Logistics Agency
DO Delivery Order
DoDAAC Department of Defense Activity Address Code
FAQ Frequently Asked Questions
ID Identifier
LTC Long Term Contract
Mod Modification
NSN National Stock Number
PAR Post Award Request
PDF Portable Document Format
PO Purchase Order
SAM System for Award Management

Submit Vendor Information Hub Site Suggestions and Feedback 

Contract Basics DLA Internet Bid Board System (DIBBS) Post Award Requests (PARs) Defense Finance Accounting Service (DFAS) National Stock Number (NSN) Commercial and Government Entity (CAGE) Delivery Order (DO) Long Term Contract (LTC) Basic Ordering Agreements (BOAs)