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Consumable Hardware

Nothing rolls, flies or sails in the Department of Defense inventory without DLA consumable hardware and repair parts.

With more than 900,000 hardware items, DLA provides the right item at the right time: industrial items such as screws, nuts, bolts, studs, washers, nails, pins, o-rings, clamps and other items typically referred to as benchstock or repair parts.

Our items ensure military air, land and sea vehicles are maintained with the highest quality. We serve our customers in the field and at the depot level through simplified acquisition procedures as well as long-term contracting efforts.

Items are managed across the agency and include the following federal supply classes:

  • 5305 (Screws)Colage of systems supported by consumable hardware
  • 5306 (Bolts)
  • 5307 (Studs)
  • 5310 (Nuts and Washers)
  • 5315 (Nails, Keys and Pins)
  • 5320 (Rivets)
  • 5325 (Fasteners)
  • 5330 (Packing and Gasket Materials)
  • 5331 (O-Rings)
  • 5340 (Miscellaneous Hardware - Brackets and DOD Lock Program)
  • 5355 (Knobs and Pointers)
  • 5360 (Springs)
  • 53GP (Hardware and Abrasives)

Engineering and Technical Services

DLA's Consumable Hardware team prides itself in maintaining a host of programs that assist customers and vendors in an effort to provide optimal, global supply chain solutions to the Warfighter and our Whole of Government partners.

Engineering Programs and Areas
 

Defense Standardization Program

The DLA Consumable Hardware team participates as a Standardization Management Activity (SMA) in the Defense Standardization Program for consumable hardware commodities and the THDS Standardization Area. We standardize to provide the warfighter with equipment that is interoperable, reliable, and technologically superior at the lowest cost. Items bought to specifications usually require less lead-time, reduced stock levels, and result in fewer back orders. 

Lead Standardization Activity

DLA Consumable Hardware has the Lead Standardization Activity (LSA) responsibility for DLA consumable hardware commodities, and the THDS Standardization Area.

This support involves the approval of standardization project numbers in the generation/modification of standardization documents, coordination review of standardization documents and coordination of standardization documents such as Military/Federal specifications and standards, Non-Government Standards (NGSs), and Commercial Item Descriptions (CIDs). We also look for opportunities to standardize items that are procured by the DLA Consumable Hardware team in order to lower cost and reduce cycle time. For information regarding the Lead Standardization Activity functions, see the appropriate page for the identified NSNs:

See the DLA Aviation Standardization page for NSNs:

  • 5305 - screws
  • 5306 - bolts
  • 5307 - studs
  • 5310 - nuts and washers
  • 5315 - nails, machine keys and pins 
  • 5320 - rivets
  • 5325 - fastening devices 

See the DLA Land & Maritime Standardization page for NSNs:

  • 5330 - packing and gasket materials
  • 5331 - o-rings
  • 5340 - hardware, commercial
  • 5355 - knobs and pointers
  • 5360 - coil, flat, leaf and wire springs

Qualified Products List (QPL)

A Qualified Products List (QPL) is a listing of products or family of products that have met the qualification requirements set forth in the applicable specification, including appropriate product identification, tests or qualification reference, and the name and plant address of the manufacturer and authorized distributor. A QPL listing is used by government activities to determine approved sources of supply for items they wish to procure.

The need for QPL is determined by verification requirements in a specification. These requirements can only be justified if:

  • it is determined that time to conduct the tests identified in the applicable specification would exceed 30 days
  • or special equipment not commonly available is required to conduct the tests
  • or the tests are required for emergency life-saving equipment

Further specifics regarding the Defense Standardization Qualified Products Program can be found at the Defense Standardization Program Website

Provisions Covering Qualified Products Lists are found in the SD-6.

An applicant who wants more information or clarification on having their product qualified should:

  • Register for an account at ASSIST
  • Contact the Preparing Activity indicated in ASSIST for the specification they wish to have their product qualified to.

For questions regarding technical difficulty with ASSIST, the official source for specifications and standards used by the Department of Defense, or accessing the website contact the ASSIST team  or click on ASSIST FEEDBACK.

For questions on QPLs, QSLs, or QMLs for DLA Land and Maritime commodities (e.g. microcircuits, electronic, hybrid or passive devices), email VQWEBTEAM@DLA.mil

For information regarding QPLs required by Society of Aerospace Engineers (SAE), documents visit the PRI website. To look up qualified manufacturers associated with SAE documents visit eAuditNet. You will be required to register for an account to access the qualified manufactures lists.

Parts Management Program

The Defense Parts Management Program is an integrated effort to streamline the selection of preferred or commonly used parts during the design of weapon systems and equipment under an overarching Systems Engineering framework. Key benefits of parts management include reducing the proliferation of parts, enhancing system supportability and reducing total ownership costs.

The DLA Troop Support Industrial Hardware supply chain, as a Standardization Management Activity (SMA) in accordance with DoD guidance, participates in the Defense Parts Management Program.

Details regarding the Defense Parts Management Program can be found at the Defense Standardization Program (DSP) website

Details about DLA Parts Management Program can be found at the DLA Land and Maritime Parts Management page

Item Reduction Program

The purpose of the Item Reduction Program is to reduce the number of sizes, and kinds, of items in the Federal Supply System that are generally similar in form, fit and function. Guidance for the Item Reduction Program is in the SD-23, Department of Defense Item Reduction Program.

The DLA Troop Support Industrial Hardware supply chain, as a Standardization Management Activity (SMA), in accordance with DoD guidance, participates in the program. Details regarding the Item Reduction Program can be found at the Defense Standardization Program (DSP) website.

For more on how DLA Consumable Hardware participates in the Item Reduction program, see this page

Fastener headmarking registration

If you are a fastener manufacturer, and want to sell fasteners to DLA or for use by DLA customers, you must have a "logo" stamped on your fasteners which provides traceability to you as the manufacturer.

To register your logo, download the DLA Troop Support Form 207 in Adobe PDF format. Complete the form and send it to the address below, along with a legible reproduction of your actual logo. You may refer us to a web site with your logo, you may send it in electronically, or you may send us a hardcopy.

For any questions concerning this program, email the program coordinator. The companies listed in the "Logo Approvals" table reflect those fastener manufacturers who have applied for registration and who have met the requirements of Military Handbook 57. This table is a current cumulative listing.

Thank you for your cooperation, and please visit the Email completed form and logo image to: TrpSptLogos@dla.mil

MIL Handbook 57 Logo Approvals Table (updated May 26, 2022)

Value Management (VM) Program

Value Management (VM) is an overarching program that was established by Office of Federal Procurement Policy for the purpose of reducing costs, increasing productivity and quality and improving reliability and maintainability.

VM is an effort that analyzes functions of systems subsystems, equipment, services and supplies for achieving the essential functions at the lowest life cycle cost consistent with required performance, reliability, quality and safety.

DLA's Consumable Hardware team maintains VM Programs. Several functional areas of the VM Program provide services that are oriented toward reducing the costs of items yet maintaining the necessary safety, quality, reliability, and maintainability aspects of items.

Some of the Value Management programs supported within DLA Consumable Hardware are:

  • Value Engineering (VE)
  • Price Challenge
  • Reverse Engineering
  • Sustaining Engineering
  • Should Cost
  • Spares parts Breakout
  • Change Proposal (VECP)
  • Replenishment Parts Purchase or Borrow (RPPOB) Program

Industry and government employees may submit VE/VM requests for assistance through the Value Engineering Assistance Request Module.
NOTE: To access the ARM tool, first time users without a DoD Common Access Card (CAC) must register for access through DLA’s Account Management and Provisioning System (AMPS).

For information regarding the VM programs, see the following sites for the corresponding hardware items:

See the DLA Aviation Value Engineering page for NSNs:

  • 5305 - screws
  • 5306 - bolts
  • 5307 - studs
  • 5310 - nuts and washers
  • 5315 - nails, machine keys and pins 
  • 5320 - rivets
  • 5325 - fastening devices 

See the DLA Land & Maritime Value Engineering page for NSNs:

  • 5330 - packing and gasket materials
  • 5331 - o-rings
  • 5340 - hardware, commercial
  • 5355 - knobs and pointers
  • 5360 - coil, flat, leaf and wire springs

Qualified Suppliers List for Manufacturers (QSLM) | Qualified Suppliers List for Distributors (QSLD)

This qualification program encompasses the best industry practices and incorporates these elements into the DLA Troop Support Construction & Equipment & Industrial Hardware supply chains' acquisition process. Through the program, we pre-qualify manufacturers and/or distributors to supply certain items based on an assessment of the provider's applied process controls. Applicants must demonstrate that the controls which they have in-place and in-use on a daily basis comply with the established QSL criteria, providing maximum assurance that the products procured conform to specification and contractual requirements. The table below links to the criteria, provisions, and application forms for the six QSL commodities. (Note that the same forms are used for initial qualification, 3-year renewal, revision and re-qualification following removal or disapproval.)

Visit the QSLM/QSLD page for full descriptions and lists of criteria & provisions, qualified companies and a list of removed companies.


Technical Support Programs and Areas
 

Organic Manufacturing Program

Organic Manufacturing (OM) is part of DLA Consumable Hardware's Value Engineering offerings, and utilizes the OM process as a supplemental tool to the spares procurement process. The decision to use an in-house or organic’ source of supply may be based on high costs for low quantity purchases, long production lead-times by private industry, diminishing manufacturing sources and material shortages (DMSMS), or a lack of bids from private industry.

OM assists the Procuring Agency in establishing relationships with defense manufacturers, assesses expertise, confirms quality assurance and technical protocols for public manufacturing organizations and oversees project order implementation.

Some functions of the OM Offices for DLA Consumable Hardware include:

•  Coordinate with organic manufacturing sites;
•  Authenticate and validate part information;
•  Follow-up on request for quotes and project orders;
•  Serve as the central POC for all communications to track projects;
•  Maintain a listing of OM sites, POCs and their capabilities;
•  Maintain database of DLA Consumable Hardware NSNs manufactured organically;
•  Promote the process within DLA Consumable Hardware and organic sites; and,
•  Work with DLA HQ to develop and update OM policy for DLA Consumable Hardware and the DoD.

For more information related to the Organic Manufacturing Program related to DLA Consumable Hardware Commodities, see the corresponding sites for the applicable NSNs below:

See the DLA Aviation OM page for NSNs:

  • 5305 - screws
  • 5306 - bolts
  • 5307 - studs
  • 5310 - nuts and washers
  • 5315 - nails, machine keys and pins 
  • 5320 - rivets
  • 5325 - fastening devices 

See the DLA Land & Maritime OM section of the Value Management page for NSNs:

  • 5330 - packing and gasket materials
  • 5331 - o-rings
  • 5340 - hardware, commercial
  • 5355 - knobs and pointers
  • 5360 - coil, flat, leaf and wire springs

Government Furnished Property/Tooling/Equipment

For information related to GFP/GFT/GFE on Consumable Hardware awards, contact the contracting officer listed on the award documentation and ask for the contract administrator for the contract.  

For information in general related to GFP/GFT/GFE in the Department of Defense, see the Office of the Secretary of Defense GFP page for resources and tools related to GFP in federal acquisitions. 

Material Safety Data Sheets (MSDS) & Hazardous Warning Labels (HWL)

All Material safety Data Sheets (MSDSs) must cite the solicitation number and the applicable CAGE code of the manufacturer, part number, and, where so identified, the National Stock Number (NSN). 

For information related to the following on DLA Consumable Hardware awards, contact the contract administrator:

Applications | Feb. 3, 2022

HMIRS NextGen- Hazardous Materials Information Resource System Next Generation


Hazardous Materials Information Resource System (HMIRS) Next Generation (NextGen) Information

Hazardous Materials Information Resource logo
Hazardous Materials Information Resource
Hazardous Materials Information Resource logo
Hazardous Materials Information Resource
Hazardous Materials Information Resource logo
Photo By: A3L- Terrance Russell
VIRIN: 220216-D-D0441-8024
The Hazardous Materials Information Resource System (HMIRS) Next Generation (NextGen) is a Department of Defense automated system developed and maintained by DLA. HMIRS NextGen is the authoritative source for Safety Data Sheets (SDS) for the United States Government military services and civil agencies, per DODI 6050.05. It also contains Government unique value-added information input by the service/agency focal points. This value-added data includes HAZCOM warning labels and transportation information. The system assists federal government personnel who handle, store, transport, use, or dispose of hazardous materials.


Image of HMIRS Screenshot
HMIRS Screenshot
Image of HMIRS Screenshot
HMIRS Screenshot
HMIRS Screenshot
Photo By: A3L- Terrance Russell
VIRIN: 220412-D-D0441-8010
About HMIRS

  • Is the central repository for information on hazardous materials used by the Department of Defense (DOD)

  • Was implemented in 2002 as a replacement to the Hazardous Material Information System (HMIS), so it contains data from January 1985 forward

  • Is an automated system that contains:

    • Safety Data Sheets (SDS) as of June 1, 2015

    • Material Safety Data Sheets (MSDS)

    • Globally Harmonized System (GHS) Labels

    • Product Records

    • Government unique value-added data comprising:

      • Transportation data

      • Logistics data

      • Hazard Characteristic Code (HCC)

      • the ability to create an Occupational Safety and Health Administration (OSHA) compliant GHS label

The DODI 6050.05 provides instruction for the United States (U.S.) Government and civil agencies to maintain product hazard information on hazardous materials that are procured and to maintain the documents indefinitely. Currently, there are more than 500,000 records in HMIRS.


Obtaining Access

Accounts are handled via the DLA Account Management and Provisioning System (AMPS). Other methods of applications will no longer be accepted. Follow these steps to obtain access. For more information about AMPS, FAQs and assistance, visit the AMPS information page.
 

  1. Open the AMPS application. A Personal Identity Verification certificate is required for access.

  2. Read the "AMPS User Guide" document and apply for an AMPS account. This document in the User Guides and Job Aids will guide you through the process in obtaining an AMPS account. If you already have an AMPS account, please proceed to step 3.

  3. Read the "Complete and Submit a Role Request" document and apply for a role. This document will guide you through the process in requesting a role. For Step 10 of the AMPS User Role Request, enter the application name and select Search.

  4. Selecting the Correct Account. The 'HMIRS Web PROD Non-Proprietary 001' is the role you should request unless you have been directed to request another. If you select a role that you are not authorized, your requested will be denied. 

  5. Per DLA policy, All inactive accounts over 30 days old are automatically disabled. All inactive accounts over 45 days old are automatically deleted.

Note: User registrations and user role requests will need to be approved by your Supervisor and Security Officer. At any time, you may open AMPS to view your HMIRS registration status. At every approval stage you will be sent an email notification. Please keep in mind that each stage has up to 20 days to approve, and if not approved within 20 days they are automatically dropped from the system and the user must start all over. You can accelerate your request by communicating with your Supervisor and Security Officer to be expecting your request. This process is external to DLA, and we have no control over it. Once your request is approved, it will be evaluated by the data owner. At that time, you will get an email stating that your account is provisioned. Shortly after, you will receive a welcome email with the required information to access HMIRS NextGen.


Related Links


Frequently Asked Questions

CAC registration is ONLY for registered users who have requested Proprietary access. For users who have requested a Non-proprietary WEB only account, you cannot register your CAC for access; you need only to input the User ID that was provided to you upon completion of the registration process. User must also have a PIV certificate to log into an account.
Yes, there is on-line help available once you are in the HMIRS application; just click on the Help option located at the top of the page.
HMIRS is a multi-faceted system that consists of three applications to meet the diverse needs of our users.

  • Online Web Application - used by government worksites such as warehouses, shipping locations and emergency response locations, to access electronic hazardous material documents.
  • Online Administrator Application - used by system administrators to maintain key online information.
  • Offline Data Download - HMIRS NextGen provides an option for administrators to download the Product/SDS data for offline use. Administrators can upload the list of NIIN's/LIIN’s or Serial Numbers into HMIRS NextGen and generate a High Tech and/or Low-Tech folder with product information for offline use. Additional information can be found by accessing our Offline Data Download PDF
HMIRS contains information on over 380,000 hazardous products. In addition, we offer MSDSs in foreign languages. There are 680 foreign language documents available in Dutch, French, German, Turkish, and Japanese. HMIRS is the authoritative source for the government's hazardous material information. For more information about HMIRS, please contact our Program Management Office (PMO):  hmirs@dla.mil.

Assistance and Contact Information

Contact   J62HAZMATPMO@dla.mil for questions or additional interest in HMIRS.

Services and Agency Points of Contact

Agency and Address Contact Information

AIR FORCE Safety and Health
USAFSAM/OET
ATTN: HMIRS
2510 Fifth St, BLDG 840
Wright Patterson AFB, OH 45433

DSN:   798-3400
COMM:   (937) 938-3764
Email:   eosh.service.center@us.af.mil

AIR FORCE Transportation
HQ AFMC/A4RT
4375 Chidlaw Rd
Wright Patterson AFB, OH 45433-554

DSN:   787-4503
COMM:   (937) 257-4503

Army National Guard Transportation
Chief, USAMC Logistic Support Activity Packaging, Storage and Containerization Center
AMXLS-AT 11 Hap Arnold Blvd
Tobyhanna, PA 18466-509

DSN:  795-7763
DSN:   795-7144
DSN:   795-7175
COMM:   (570) 615-7763
COMM:   (570) 615-7144
COMM:   (570) 615-7175
Email:   hmirsarmy@dla.mil
  usarmy.tyad.usamc.mbx.pt@mail.mil

Army National Guard Safety and Health
Commander U.S. Army Public Health Command
Attn:MCHB-IP-OIM Aberdeen Proving Ground
Baltimore, MD 21010-5403

DSN:   584-5470
DSN:   584-8795
COMM:   (410) 436-5470
COMM:   (410) 436-8795

DLA
DLA Aviation
ATTN: VBA 8000 Jefferson Davis Hwy
Richmond, VA 23297-5685

DSN:   695-4908
COMM:   (804) 279-4908
COMM:   (804) 279-4149
Email:   dlahmirsfocalpoint@dla.mil

Navy and Marine Corps Safety and Health
Navy and Marine Corps Public Health Center
ATTN:HMIRS
620 John Paul Jones Circle, Suite 1100
Portsmouth, VA 23708-2103

DSN:   377-0722
COMM:   (757) 953-0722
FAX:   (757) 953-1252
Email:   usn.hampton-roads.navmcpubhlthcenpors.list.nmcphc-navyhmirs@mail.mil
Navy Transportation
Naval Transportation Support Center
Weapon Systems Support (WSS)
Code N3 Transportation & Distribution
1837 Morris Street, Bldg. Z-133
Suite 600, Naval Station
Norfolk, VA. 23511
DSN:   646-5462
COMM:   (757) 443-5462
COMM:   (757) 443-5438
Navy Logistics
NAVSUP WSS N262 Ashore HAZMAT Data
5450 Carlisle Pike
P.O. Box 2050
Mechanicsburg, PA. 17055
DSN:   430-1560
COMM:   (717) 605-1560
Email:   navsupwssnavyhazmatdata@navy.mil
USCG Safety and Health
US Department of Homeland Security
COMMANDANDT (CG-113)
Attn: Safety and Environmental Health
US Coast Guard Stop
7907 2703 Martin Luther King Jr. Avenue SE
Washington, DC 20593-7907
COMM:   (202) 475-5214
COMM:   (202) 372-8467
Email:   hmirsuscg@dla.mil
USCG Transportation
US Coast Guard Surface
Forces Logistics Center(SFLC) Traffic Manager
2401 Hawkins Point Road - Building 88
Baltimore, MD 21226
COMM:   (410) 762-6927
COMM:   (410) 762-6932
GSA
Attn: Joe Abdeljawad
1800 F St., Room G300
Washington, DC 20405
COMM:   COMM: (703) 605-2566
Email:   Jawad.abdeljawad@gsa.gov
HMIRS Program Management Office
Program Manager
Logistics Information Services LDA
74 Washington Ave N
Battle Creek, MI 49037
DSN:   661-5990
DSN:   661-4008
COMM:   (269) 961-5990
Email:   hmirs@dla.mil
HMIRS Functional Management Office
Functional Manager
DLA Aviation
Attn: VBB
8000 Jefferson Davis Hwy
Richmond, VA 23297-5607
DSN:   695-5878
COMM:   (804) 279-5878
Email:   hmirsfm@dla.mil

It is DLA Policy that materiel will be procured, received, stored, and shipped with adequate, continuous protection at the lowest overall cost.

Packaging requirements are developed and applied to support the needs of the ultimate consignee. Materiel will be procured, fully packaged in a ready-for-issue state. State-of-the-art materials, processes, and equipment will be used to the maximum extent possible. Vendors are encouraged to use state-of-the-art materials, processes, and equipment in accordance with contract requirements. 

Vendor Inquiries on Contractual Requirements (DIBBS)
The primary contact for all contractors/vendors is the contracting officer.  Vendors should submit a Post Award Request (PAR) for any question (packaging related or other) using the Post Award Request (PAR) link on DLA Internet Bid Board System (DIBBS).

DLA Packaging and Marking Guide 2021 (PDF)
The DLA packaging and marking guide was created to provide vendors with the basics of understanding DLA packaging requirements.  This guide will be updated periodically based on input from the packaging field and feedback from vendors.

Palletization
Provides information concerning DLA palletization requirements.

MIL-STD-129 Examples
Provides examples unit package, intermediate container, and exterior container identification and bar code markings.

Military Standards and Specifications (Quick Search)
Quick Search is a public website that lets users search for defense and federal specifications and standards, military handbooks, commercial item descriptions, data item descriptions, MS detail drawings, Qualified Product Lists (QPLs), and related technical documents prepared in accordance with the policies and procedures of the Defense Standardization Program (DSP).

Medical Items - DLA Troop Support Managed Materiel
DLA Troop Support Managed Materiel-Provides marking standards, packaging specifications and other information specific to medical materiel and cold chain management.

Electrostatic Discharge Sensitive (ESDS)
General information for ESDS to include why ESDS items are sensitive, the required method of preservation, approved packaging materials, and workstation requirements.

Electrostatic Discharge Sensitive Labels (ESDSL)
All unit packs and intermediate and exterior contains of Electrostatic Discharge (ESD) sensitive devices (or other electronic items that are alone or are part of assemblies) that are susceptible to damage from ESD shall be marked in accordance with MIL-STD-129, paragraphs 5.2.20.1, 5.2.20.2, and Figure 37

Hazardous Material Management System-Performance Oriented Packaging (HMMS-POP) Access Request Instructions
Provides instructions for requesting access to HMMS-POP.

DLA Approved Commercial Packaging
Approved commercial packaging permits use of non-specification materials. ASTM D3951, Standard Practice for Commercial Packaging, provides standard commercial guidelines and will be utilized when specified by the contract/purchase order.

Packaging Videos
These videos cover: Vendor Shipping Requirements, Supply Discrepancy Reports, Distribution, Consolidation and Containerization for Vendors, DLA Distribution How to Process Customer Returns, Army Sustainment Command Module 1: Care of Long Life Reusable Containers LLRCS, Army Sustainment Command Module 2: Determining Preservation Requirements, Army Sustainment Command Module 3: Packaging Requirements Walkthrough, Army Sustainment Command Module 4: Packaging Remediation, Army Sustainment Command Module 5: Unit Pack Marking Requirements

Packaging Frequently Asked Questions (FAQs)
The following topics of FAQs are provided as a hot line for packaging related questions.

Shelf Life

 

Shelf life products are effective, usable or suitable for consumption for a limited time period. They are expected to deteriorate or become unstable to the degree that a storage period must be assigned to ensure the material will perform satisfactorily in service. DLA includes applicable shelf life clauses in solicitations and contracts. Specifying a maximum age on delivery will help to ensure that the customer receives products with the maximum shelf life remaining, resulting in more effective use of these products.

DLA Consumable Hardware participates in the Shelf Life Management Program in accordance with DoD Manual 4140.27 Volume 1 and Volume 2.

For questions regarding the shelf life for a specific award or solicitation, contact the assigned contracting officer or contract administrator.

Engineering Support Request Process

 

Since June 1991, the 339 Records Management System Program, available through the DLA Enterprise External Business Portal (EEBP), gives military Engineering Support Activities online access in one place to access Engineering Support Requests.

The DLA EEBP provides industry and military service personnel with centralized access to DLA Business Services. If this is your first time using the portal, or if you are looking for more in-depth directions about how to use the portal, please see the DLA EEBP job aid.

  • For further information about the 339 Records Management System Program or DLA EEBP in general, including access, see the DLA Enterprise External Business Portal (EEBP) webpage.
  • For questions regarding a DD339 related to a specific award or solicitation, contact the contract administrator.

Alternate Offers / Source Approval Requests

 

If vendors/suppliers wish to supply their own part and be recognized as an approved source, they will have to submit a bid as an Alternate Offer/Bid. 

For "T" and "U" solicitations, the following applies:

Offers of alternate products will not be evaluated for the current procurement (see DLAD 52.217-9002 - Conditions for Evaluation and Acceptance of Offers for Part Numbered Items)

Vendors/suppliers may submit a request to the location below for evaluation of the alternate products technical acceptability for future procurements of the same item. The request for evaluation shall cite the National Stock Number (NSN) of the exact product and the applicable level of technical data on the alternate and exact products. All offers of alternate product will be handled in accordance with DLAD 17.7501(b) (4).

 


Technical Data Info

Note that for security and legal reasons, DLA will not email any technical data. All data must be accessed via DLA Collaboration Folders (cFolders) at DLA Internet Bid Board System (DIBBS).

 We also do not provide Industry or Government Specifications or Standards. Government and military specs/standards can be accessed via Assist Online.

*If your issue pertains to Export Controlled data (including not being able to view), please note the following before emailing:

DLA has enhanced its Joint Certification Program (JCP) registration and validation procedures. Selected National Stock Numbers (NSNs) will require additional permissions to access the associated technical data. In the event a vendor cannot access the technical data for a NSN in DLA folders, the vendor must submit a onetime request to jcpvalidation@dla.mil for technical data access consideration. If a vendor has inquiries after having submitted required information to the JCP office, these inquiries are to be directed to DLAJ344DataCustodian@dla.mil.

DLA processes the vendor’s technical data request on a first come, first served basis. Failure to comply timely with required information may result in lack of consideration for DLA solicitations. It is vitally important that vendors provide correct company official name(s) and contact information in all correspondence. DLA will work diligently on validating vendor requests. Vendors will be notified within 3 business days of when their requests were approved. However, DLA cannot guarantee that it can complete all validation requests by the due date for any solicitation responses.
 


Quality Assurance Provisions

Use PDREP to find the status of a PQDR

DLA customers may check PQDR status using NAVSEA's Product Data Reporting and Evaluation Program (PDREP), which is queried using a web-based interface. You will be required to apply for User Access from the PDREP Home Page.  Log-in to PDREP using the account that NLSC Portsmouth gives you; after PDREP opens, select the "PQDR Search" link which is towards the bottom on the left side menu. You will first be prompted to search by the RCN number; if you don't know it, select "NIIN/Contract Search". From that screen you can search by vendor CAGE, NIIN, Contract #, or even Part Number. Note the default date range is the last three years; you may have to change the beginning date if your PQDR still isn't found. DLA Vendors may also apply for PDREP access to see their own information only; see the PDREP homepage for application requirements and instructions.

Qualified Suppliers List (QSLM/QSLD)

Certain competitive items in the commodities of classes 3 and 2 threaded fasteners, rivets, rope, quick release pins, and bulk metals require sources to be approved under the QSLM/QSLD Program.  Government Source Inspection (GSI) and Product Verification Testing (PVT) are typically waived for such contracts. See DLA Consumable Hardware's QSLM/QSLD page for more info specific to our commodities. 

Qualified Products List (QPL)

QPLs are issued to approve tested sources for families of products when required by the commodity specification. For more information, see DLA's QPD section of the Customer Support page. 

First Article Testing (FAT)

FAT is conducted on a limited quantity prior to full production.  Results must be accepted by the Government before the contractor can proceed.


Consumable Hardware Support Programs

Navy mechanics work on a MH-60R Seahawk helicopterIndustrial Product Support Vendor (IPV)

Point-of-Sale procurement which fills bins at various customer locations so items are available for customers when needed. These items are used in the maintenance, repair and overhaul of weapons systems at weapons systems at shops at major DOD maintenance depots. Beyond offering surge and sustainment capability, IPV provides improved performance-based logistics support at a cost in line with the traditional supply system with reduced inventory, response time, and infrastructure.