DLMS Data Dictionary

The Authoritative Resource for DLMS X12 Data Elements and Codes

This Data Dictionary is the authoritative reference for all data elements used across Defense Logistics Management Standards (DLMS) Implementation Conventions (ICs). It provides standardized definitions and technical specifications for DLMS and its underlying ANSI ASC X12 data structures.

What This Dictionary Provides:

  • Clear Definitions: Find the official business definition and purpose for every data element used in DLMS transactions.
  • Technical Specifications: Get the exact technical format, length, and structure for each element as it appears in an X12 transaction.
  • DLMS to X12 Mapping: Understand exactly how a DLMS business term maps to a specific X12 segment and element (e.g., "Ship-To Address" maps to N1*ST in the 511R transaction).

Who Should Use This Resource:

  • System Developers & Integrators: To correctly build, map, and test DLMS-compliant applications.
  • Logistics & Supply SMEs: To understand the precise meaning and proper use of data in our business processes.
  • Data Analysts & Managers: To ensure data quality, standardization, and interoperability across systems.

Key Implementation Notes:

  • Relationship to Implementation Conventions (ICs): This Data Dictionary is a reference tool that enhances and supports the DLMS Implementation Conventions (ICs); it does not replace them. For proper implementation, users must consult the detailed guidance and business rules contained within the applicable IC.
  • Governing Standards: All data elements are governed by the Accredited Standards Committee X12 (ASC X12) and the policies within DLM 4000.25, Defense Logistics Management Standards (DLMS). The ASC X12 is the governing source for X12, which is an electronic data interchange (EDI) standard.
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View IC REF CODE X12 CODE NAME GENERAL CODE DEFINITION CODE DLMS NOTE DLMS MIN MAX
  888M N903
  888M G6101 CF Customer Engineer Use to indicate Customer Name Use to indicate Customer Name (FLIS DRN 3333). 1/100
  888M G6101 SE Service Organization Use to identify an entity that performs operations FLIS DRN 3335 1/60
  888M G6102
  888M G6103 AC Message Only Voice Number Use for voice over IP phones only Voice Over IP 1/256
  888M G6103 AU Defense Switched Network Use to provide the worldwide non-secure voice, secure voice, data, facsimile, and video teleconferencing services for DOD elements, their supporting activities engaged in logistics, personnel, engineering, and intelligence, as well as other federal agencies FLIS DRN 3337 7/7
  888M G6103 EM Electronic Mail Use to identify an internet address for distributing messages by electronic means to a person or group formatted as [identifier]@[email server internet domain name] FLIS DRN 3345 1/50
  888M G6103 TE Telephone Use to identify the commercial telephone number include the area code and number FLIS DRN 3336 10/10
  888M G6104
  888M NTE01 CMT Maintenance Comment Use to indicate Comment Data Use to indicate Comment Data (FLIS DRN 3637). 1/1000
  888M NTE01 EBY Other Type of Account Use to indicate Type or Model Use to Indicate Type or Model. 1/80
  888M NTE01 LIN Line Item Use to indicate End Item Name. Use to indicate End Item Name. 1/80
  888M NTE02
  888M G9301
  888M G9302
  888M G9303
  888M G6201 90 Requested Pack Date Use to indicate Date Repair Part Required (DRPR) Use to indicate Date Repair Part Required (DRPR). 8/8
  888M G6201 TA Original Transaction Use to send when no Date Repair Part Required (DRPR). Send date of transaction Must send when no DRPR. Send date of transaction. 8/8
  888M G6202 N/A
  888M LM01 DD Department of Defense Executive department of the U.S. federal government charged with coordinating and supervising the U.S. Armed Forces and related functions and agencies
  888M LM01 DH Defense Logistics Information Service Use this code to indicate the DLIS / FLIS Specific codes.
  888M LQ01 AD Acquisition Advice Code Use to indicate how (as distinguished from where) and under what restrictions an item will be acquired 1/1
  888M LQ01 FF Essentiality Code A value that indicates the importance of an item to a military mission or the operational readiness of a weapon system Use to indicate Weapons System Essentiality Code. 1/30
  888M LQ01 FG Source Maintenance and Recoverability Code Use to indicate whether or not the item has reparable characteristics and whether or not the item has been subjected to reparable characteristics review 1/1
  888M LQ01 112 End Item Delivery Code Use to indicate the cataloging end item delivery code 1. Use to indicate the cataloging end item delivery code. 2. Approved for use in X12 version 8060. 4/4
  888M LQ02
  888M G5301 001 Change Use to indicate Change NIIN Data
  888M G5301 002 Delete Use to indicate Delete NIIN Data Use to indicate Delete NIIN Data
  888M G5301 003 Add Full Item Detail Use to indicate Add NIIN Data
  888M G6201 FE Future Effective Date Use to identify the year and julian day denoting the date that a predetermined logistics action becomes effective in the Defense Logistics system 1. Use to indicate the Future Effective Date (FLIS DRN 3387 - Characteristics, 2128 - Management, Airforce, Army Data, US Coast Guard, Marine Peculiar, Naval Command, Special Operations, Phrase Code, MOE Rule, Supple Collab, Depot Source of Repair, Identity). 2. Approved for use in X12 version 8060. 8/8
  888M G6202 N/A
  888M NTE01 122 Reply Text Use to reflect the decoded reply statement for a particular reply code 1. Use to indicate the reply text for a cataloging transaction. 2. Approved for use in X12 version 8060 (FLIS DRN 3864). 0/1000
  888M NTE01 123 Technical Data URL Use to identify the specific address of an existing web site 1. Use to indicate the technical data URL for a cataloging item. 2. Approved for use in X12 version 8060. 1/200
  888M NTE01 AMN Additional Manufacturer Narrative Use to identify an item of production or, either by itself or in conjunction with other reference numbers, to identify an item of supply. Includes manufacturers part, drawing, model, type, source controlling numbers, the manufacturers trade name when the manufacturer identifies the item by trade name only, NATO stock numbers, specification or standard part, drawing, or type numbers 1. Use to indicate the Cataloging Reference Number (FLIS DRN 8733). 2. A maximum of 60 positions of text (including spaces) may be sent. 1/60
  888M NTE01 CLN Classifying Information Use to indicate Attachment Name 1. Use to indicate Attachment Name. 2. Attachment Name Format : [Unique Transaction ID]_[Serial Number] 3. Add an underscore and incremental serial number (1, 2, 3, etc.) to the Unique Transaction ID for each attachment related to that transaction. 1/60
  888M NTE01 EAC Attachment Use to indicate Attachments and Comments Use to indicate Attachment Comment. 1/2000
  888M NTE01 SPV Closing Instructions Use to provide additional, in-the-clear, packaging instructions, recorded in a narrative form, in addition to that shown in the preservation and packing data area Use to indicate Supplemental Instructions (DRN 5174) 1/59
  888M NTE01 UPI Updated Information Use to indicate Technical Data Location Use to indicate Technical Data Location 1/80
  888M NTE02
  888M LX01
  888M G3901
  888M G3902 JN Job Number Use to indicate Action ID/Task ID 1. Use to indicate Action ID/Task ID. 2. Data associated with an Approved Change, which may not have an established implementation date. This data may not be received or understood by the recipient's automated processing system. Components must coordinate implementation with DEDSO prior to use. 1/48
  888M G3903
  888M QTY01 17 Quantity on Hand Use to identify quantity or balance on hand DLA site quantity on hand 1/15
  888M QTY01 1J Due Use to indicate the total number of units of an item currently on hand in wholesale stock or due in. Use to indicate Purchase Order Due-In Quantity (FLIS DRN 0722). 1/7
  888M QTY01 31 Additional Demand Quantity Use to indicate the total number of units which are forecast to be issued in the next 12-month period Use to indicate Annual Demand Amount (FLIS DRN 0727). 1/7
  888M QTY01 80 Pricing Unit(s) Per Billing Unit Use to identify the standard price of the unit of issue as established by the managing activity Use to indicate Unit Price (FLIS DRN 7075). 3/11.2
  888M QTY01 AZ Forecast at Complete Use to indicate the number of items identified by a related national stock number, required in an assembly Use to indicate Quantity Per Assembly (QPA) (FLIS DRN 0106). 3/3
  888M QTY01 BA Due-In Use to identify the total due-in quantity Use to indicate Purchase Requisition Due-In Quantity. 1/15
  888M QTY01 BQ Backorder Quantity Use to identify the total backorder quantity Use to indicate Backorder Count. 1/15
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