DLMS Data Dictionary

The Authoritative Resource for DLMS X12 Data Elements and Codes

This Data Dictionary is the authoritative reference for all data elements used across Defense Logistics Management Standards (DLMS) Implementation Conventions (ICs). It provides standardized definitions and technical specifications for DLMS and its underlying ANSI ASC X12 data structures.

What This Dictionary Provides:

  • Clear Definitions: Find the official business definition and purpose for every data element used in DLMS transactions.
  • Technical Specifications: Get the exact technical format, length, and structure for each element as it appears in an X12 transaction.
  • DLMS to X12 Mapping: Understand exactly how a DLMS business term maps to a specific X12 segment and element (e.g., "Ship-To Address" maps to N1*ST in the 511R transaction).

Who Should Use This Resource:

  • System Developers & Integrators: To correctly build, map, and test DLMS-compliant applications.
  • Logistics & Supply SMEs: To understand the precise meaning and proper use of data in our business processes.
  • Data Analysts & Managers: To ensure data quality, standardization, and interoperability across systems.

Key Implementation Notes:

  • Relationship to Implementation Conventions (ICs): This Data Dictionary is a reference tool that enhances and supports the DLMS Implementation Conventions (ICs); it does not replace them. For proper implementation, users must consult the detailed guidance and business rules contained within the applicable IC.
  • Governing Standards: All data elements are governed by the Accredited Standards Committee X12 (ASC X12) and the policies within DLM 4000.25, Defense Logistics Management Standards (DLMS). The ASC X12 is the governing source for X12, which is an electronic data interchange (EDI) standard.
Browse records in that    Search     

View IC REF CODE X12 CODE NAME GENERAL CODE DEFINITION CODE DLMS NOTESorted by descending DLMS MIN MAX
  867I FA201 F1 Object Class Categories in a classification system that present obligations by the items or services purchased by the Federal Government 1. For DoD SLOA/Accounting Classification. Refer to ADC 1043. 2. Authorized DLMS enhancement; see introductory DLMS note 5e. 1/6
  511M FA201 IA Security Cooperation Implementing Agency Use to identify the military department or defense agency responsible for the execution of military assistance programs. With respect to Foreign Military Sales (FMS), the military department or defense agency assigned responsibility by the Defense Security Cooperation Agency to prepare a Letter of Offer and Acceptance (LOA) and to implement an Foreign Military Sales (FMS) case 1. For DoD SLOA/Accounting Classification. Refer to ADC 1043. 2. Authorized DLMS enhancement; see introductory DLMS note 3g. 3. Approved for use in X12 version 7020. 1/1
  511M FA201 AI Activity Indicator Use to Identify the area that performed a specific objective, for DoD SLOA/Accounting Classification use 1. For DoD SLOA/Accounting Classification. Refer to ADC 1043. 2. Authorized DLMS enhancement; see introductory DLMS note 3g. 3. Approved for use in X12 version 7020. 1/16
  517M FA201 IA Security Cooperation Implementing Agency Use to identify the military department or defense agency responsible for the execution of military assistance programs. With respect to Foreign Military Sales (FMS), the military department or defense agency assigned responsibility by the Defense Security Cooperation Agency to prepare a Letter of Offer and Acceptance (LOA) and to implement an Foreign Military Sales (FMS) case 1. For DoD SLOA/Accounting Classification. Refer to ADC 1043. 2. Authorized DLMS enhancement; see introductory DLMS note 3f. 3. Approved for use in X12 version 7020. 1/1
  517M FA201 S2 Security Cooperation Case Designator Use with the Security Cooperation customer code to identify a particular foreign military sale 1. For DoD SLOA/Accounting Classification. Refer to ADC 1043. 2. Authorized DLMS enhancement; see introductory DLMS note 3f. A field size exceeding 3 positions is not supportable under current MILSTRIP processes. Four character codes are not authorized at this time. 3. Approved for use in X12 version 7020. 3/3
  511R FA201 FC Funding Center Identifier Use to define a responsibility area within an organizational unit to which budget authority is assigned 1. For DoD SLOA/Accounting Classification. Refer to ADC 1043. 2. Authorized DLMS enhancement; see introductory DLMS note 3f. 3. Approved for use in X12 version 7020. 1/16
  511R FA201 IA Security Cooperation Implementing Agency Use to identify the military department or defense agency responsible for the execution of military assistance programs. With respect to Foreign Military Sales (FMS), the military department or defense agency assigned responsibility by the Defense Security Cooperation Agency to prepare a Letter of Offer and Acceptance (LOA) and to implement an Foreign Military Sales (FMS) case 1. For DoD SLOA/Accounting Classification. Refer to ADC 1043. 2. Authorized DLMS enhancement; see introductory DLMS note 3f. 3. Approved for use in X12 version 7020. 1/1
  511R FA201 WO Work Order Number An individual unit of work, batch, or lot of a distinct product or service 1. For DoD SLOA/Accounting Classification. Refer to ADC 1043. 2. Authorized DLMS enhancement; see introductory DLMS note 3f. 3. Approved for use in X12 version 7020. 1/16
  517M FA201 AI Activity Indicator Use to Identify the area that performed a specific objective, for DoD SLOA/Accounting Classification use 1. For DoD SLOA/Accounting Classification. Refer to ADC 1043. 2. Authorized DLMS enhancement; see introductory DLMS note 3f. 3. Approved for use in X12 version 7020. 1/16
  517M FA201 FA Functional Area Use to identify a logical division of a Component's business operations It represents the Functions the Component performs 1. For DoD SLOA/Accounting Classification. Refer to ADC 1043. 2. Authorized DLMS enhancement; see introductory DLMS note 3f. 3. Approved for use in X12 version 7020. 1/16
  517M FA201 FC Funding Center Identifier Use to define a responsibility area within an organizational unit to which budget authority is assigned 1. For DoD SLOA/Accounting Classification. Refer to ADC 1043. 2. Authorized DLMS enhancement; see introductory DLMS note 3f. 3. Approved for use in X12 version 7020. 1/16
  517M FA201 WO Work Order Number An individual unit of work, batch, or lot of a distinct product or service 1. For DoD SLOA/Accounting Classification. Refer to ADC 1043. 2. Authorized DLMS enhancement; see introductory DLMS note 3f. 3. Approved for use in X12 version 7020. 1/16
  180M FA201 S2 Security Cooperation Case Designator Use with the Security Cooperation customer code to identify a particular foreign military sale 1. For DoD SLOA/Accounting Classification. Refer to ADC 1043. 2. Authorized DLMS enhancement; see introductory DLMS note 2f. A field size exceeding 3 positions is not supportable under current MILSTRIP processes. Four character codes are not authorized at this time. 3. Approved for use in X12 version 7020. 3/3
  180M FA201 IA Security Cooperation Implementing Agency Use to identify the military department or defense agency responsible for the execution of military assistance programs. With respect to Foreign Military Sales (FMS), the military department or defense agency assigned responsibility by the Defense Security Cooperation Agency to prepare a Letter of Offer and Acceptance (LOA) and to implement an Foreign Military Sales (FMS) case 1. For DoD SLOA/Accounting Classification. Refer to ADC 1043. 2. Authorized DLMS enhancement; see introductory DLMS note 2f. 3. Approved for use in X12 version 7020. 1/1
  180M FA201 F1 Object Class Categories in a classification system that present obligations by the items or services purchased by the Federal Government 1. For DoD SLOA/Accounting Classification. Refer to ADC 1043. 2. Authorized DLMS enhancement; see introductory DLMS note 2f. 1/6
  180M FA201 89 Budget Line Item Identification Identifies further sub-divisions of the Treasury account fund symbol appropriation, below the budget sub activity level 1. For DoD SLOA/Accounting Classification. Refer to ADC 1043. 2. Approved for use in X12 version 4020. 3. Authorized DLMS enhancement; see introductory DLMS note 2f. 1/16
  180M FA201 AI Activity Indicator Use to Identify the area that performed a specific objective, for DoD SLOA/Accounting Classification use 1. For DoD SLOA/Accounting Classification. Refer to ADC 1043. 2. Authorized DLMS enhancement; see introductory DLMS note 2f. 3. Approved for use in X12 version 7020. 1/16
  180M FA201 CC Cost Center Identifier Used to track and accumulate costs associated with a specific organizational unit or project, and is typically included on documents like contracts, inventory requisitions, and labor distribution forms 1. For DoD SLOA/Accounting Classification. Refer to ADC 1043. 2. Authorized DLMS enhancement; see introductory DLMS note 2f. 3. Approved for use in X12 version 7020. 1/16
  180M FA201 FC Funding Center Identifier Use to define a responsibility area within an organizational unit to which budget authority is assigned 1. For DoD SLOA/Accounting Classification. Refer to ADC 1043. 2. Authorized DLMS enhancement; see introductory DLMS note 2f. 3. Approved for use in X12 version 7020. 1/16
  842SR FA201 WO Work Order Number An individual unit of work, batch, or lot of a distinct product or service 1. For DoD SLOA/Accounting Classification. Implementation deferred; refer to ADC 1084. 2. Authorized DLMS enhancement; see introductory DLMS note 5. 3. Approved for use in X12 version 7020. 1/16
  842SR FA201 F1 Object Class 1. For DoD SLOA/Accounting Classification. Implementation deferred; refer to ADC 1084. 2. Authorized DLMS enhancement; see introductory DLMS note 5.
  842SR FA201 AI Activity Indicator Use to Identify the area that performed a specific objective, for DoD SLOA/Accounting Classification use 1. For DoD SLOA/Accounting Classification. Implementation deferred; refer to ADC 1084. 2. Approved for use in X12 version 7020. 1/16
  842SR FA201 CC Cost Center Identifier Used to track and accumulate costs associated with a specific organizational unit or project, and is typically included on documents like contracts, inventory requisitions, and labor distribution forms 1. For DoD SLOA/Accounting Classification. Implementation deferred; refer to ADC 1084. 2. Approved for use in X12 version 7020. 1/16
  842SR FA201 FA Functional Area Use to identify a logical division of a Component's business operations It represents the Functions the Component performs 1. For DoD SLOA/Accounting Classification. Implementation deferred; refer to ADC 1084. 2. Approved for use in X12 version 7020. 1/16
  842SR FA201 FC Funding Center Identifier Use to define a responsibility area within an organizational unit to which budget authority is assigned 1. For DoD SLOA/Accounting Classification. Implementation deferred; refer to ADC 1084. 2. Approved for use in X12 version 7020. 1/16
  856S REF01 WO Work Order Number Number assigned by a maintenance facility identifying the repair requirement 1. For DoD SLOA/Accounting Classification. 2. Authorized DLMS enhancement; see introductory DLMS note 2f. 1/30
  511M FA201 89 Budget Line Item Identification Identifies further sub-divisions of the Treasury account fund symbol appropriation, below the budget sub activity level 1. For DoD SLOA/Accounting Classification. 2. Approved for use in X12 version 4020. Refer to ADC 1043. <0xB>3. Authorized DLMS enhancement; see introductory DLMS note 3g. 1/16
  867I FA201 89 Budget Line Item Identification Identifies further sub-divisions of the Treasury account fund symbol appropriation, below the budget sub activity level 1. For DoD SLOA/Accounting Classification. 2. Approved for use in X12 version 4020. Refer to ADC 1043. 3. Authorized DLMS enhancement; see introductory DLMS note 5e. 1/16
  517M FA201 89 Budget Line Item Identification Identifies further sub-divisions of the Treasury account fund symbol appropriation, below the budget sub activity level 1. For DoD SLOA/Accounting Classification. 2. Approved for use in X12 version 4020. Refer to ADC 1043. 3. Authorized DLMS enhancement; see introductory DLMS note 3f. 1/16
  180M FA201 FA Functional Area Use to identify a logical division of a Component's business operations It represents the Functions the Component performs 1. For DoD SLOA/Accounting Classification. 2. Authorized DLMS enhancement; see introductory DLMS note 2f. 3. Approved for use in X12 version 7020. 1/16
  517M FA201 F1 Object Class Categories in a classification system that present obligations by the items or services purchased by the Federal Government 1. For DoD SLOA/Accounting Classification use. Refer to ADC 1043. 2. Authorized DLMS enhancement; see introductory DLMS note 3f. 1/6
  940R FA201 WO Work Order Number An individual unit of work, batch, or lot of a distinct product or service 1. For DoD SLOA/Accounting Classification use to identify, or to modify, “Work Order Number”. Refer to ADC 1043. 2. Authorized DLMS enhancement; see introductory DLMS note 4f. 3. Approved for use in X12 version 7020. 1/16
  940R FA201 B2 Budget Sub-activity Number Identifies an organization to which funds have been Sub-Allocated 1. For DoD SLOA/Accounting Classification use to identify, or to modify, “Sub-Allocation (formerly known as Limit/Subhead)”. Refer to ADC 1043. 2. Authorized DLMS enhancement; see introductory DLMS note 4f. 1/4
  511M FA201 B2 Budget Sub-activity Number Identifies an organization to which funds have been Sub-Allocated 1. For DoD SLOA/Accounting Classification use to identify, or to modify, “Sub-Allocation (formerly known as Limit/Subhead)”. Refer to ADC 1043. 2. Authorized DLMS enhancement; see introductory DLMS note 3g. 1/4
  511M FA201 FT Funding Type Use to flag those expenditures incurred for a designated Treasury Appropriation Fund Symbol (TAFS) account that are considered reimbursable to the account 1. For DoD SLOA/Accounting Classification use to identify, or to modify, “Reimbursable Flag”. Refer to ADC 1043. 2. Qualifier FT is an X12 Version Release 004030 Migration Code. 3. Authorized DLMS enhancement; see introductory DLMS note 3g. 1/1
  940R FA201 FT Funding Type Use to flag those expenditures incurred for a designated Treasury Appropriation Fund Symbol (TAFS) account that are considered reimbursable to the account 1. For DoD SLOA/Accounting Classification use to identify, or to modify, “Reimbursable Flag”. Refer to ADC 1043. 2. Authorized DLMS enhancement; see introductory DLMS note 4f. 1/1
  940R FA201 90 Project/Task A planned undertaking of work to be performed or product to be produced having a finite beginning and end 1. For DoD SLOA/Accounting Classification use to identify, or to modify, “Project Identifier”. Refer to ADC 1043. 2. Authorized DLMS enhancement; see introductory DLMS note 4f. 1/25
  511M FA201 90 Project/Task A planned undertaking of work to be performed or product to be produced having a finite beginning and end 1. For DoD SLOA/Accounting Classification use to identify, or to modify, “Project Identifier”. Refer to ADC 1043. 2. Qualifier 90 is a migration code approved for use in X12 version 4020. 3. Authorized DLMS enhancement; see introductory DLMS note 3g. 1/25
  940R FA201 F1 Object Class Categories in a classification system that present obligations by the items or services purchased by the Federal Government 1. For DoD SLOA/Accounting Classification use to identify, or to modify, “Object Class”. Refer to ADC 1043. 2. Authorized DLMS enhancement; see introductory DLMS note 4f. 1/6
  511M FA201 F1 Object Class Categories in a classification system that present obligations by the items or services purchased by the Federal Government 1. For DoD SLOA/Accounting Classification use to identify, or to modify, “Object Class”. Refer to ADC 1043. 2. Authorized DLMS enhancement; see introductory DLMS note 3g. 1/6
  940R FA201 FC Funding Center Identifier Use to define a responsibility area within an organizational unit to which budget authority is assigned 1. For DoD SLOA/Accounting Classification use to identify, or to modify, “Funding Center Identifier”. Refer to ADC 1043. 2. Authorized DLMS enhancement; see introductory DLMS note 4f. 3. Approved for use in X12 version 7020. 1/16
  940R FA201 FA Functional Area Use to identify a logical division of a Component's business operations It represents the Functions the Component performs 1. For DoD SLOA/Accounting Classification use to identify, or to modify, “Functional Area”. Refer to ADC 1043. 2. Authorized DLMS enhancement; see introductory DLMS note 4f. 3. Approved for use in X12 version 7020. 1/16
  940R FA201 H1 Cost Code Use to identify the classification of an organization's revenues, expenses or consumable resources 1. For DoD SLOA/Accounting Classification use to identify, or to modify, “Cost Element Code”. Refer to ADC 1043. 2. Authorized DLMS enhancement; see introductory DLMS note 4f. 1/15
  511M FA201 H1 Cost Code Use to identify the classification of an organization's revenues, expenses or consumable resources 1. For DoD SLOA/Accounting Classification use to identify, or to modify, “Cost Element Code”. Refer to ADC 1043. 2. Authorized DLMS enhancement; see introductory DLMS note 3g. 1/15
  940R FA201 CC Cost Center Identifier Used to track and accumulate costs associated with a specific organizational unit or project, and is typically included on documents like contracts, inventory requisitions, and labor distribution forms 1. For DoD SLOA/Accounting Classification use to identify, or to modify, “Cost Center Identifier”. Refer to ADC 1043. 2. Authorized DLMS enhancement; see introductory DLMS note 4f. 3. Qualifier CC is a migration code approved for use in X12 version 7020. 1/16
  511M FA201 CC Cost Center Identifier Used to track and accumulate costs associated with a specific organizational unit or project, and is typically included on documents like contracts, inventory requisitions, and labor distribution forms 1. For DoD SLOA/Accounting Classification use to identify, or to modify, “Cost Center Identifier”. Refer to ADC 1043. 2. Authorized DLMS enhancement; see introductory DLMS note 3g. 3. Approved for use in X12 version 7020. 1/16
  940R FA201 89 Budget Line Item Identification Identifies further sub-divisions of the Treasury account fund symbol appropriation, below the budget sub activity level 1. For DoD SLOA/Accounting Classification use to identify, or to modify, “Budget Line Item”. Refer to ADC 1043. 2. Authorized DLMS enhancement; see introductory DLMS note 4f. 1/16
  842SR FA201 C3 Budget Restriction Use to identify the Requesting Agency Component Treasury Account Symbol (TAS) A (Availability Type Code) 1. For DoD SLOA/Accounting Classification use to identify, or to modify, “Availability Type Code”. Pending DoD implementation, WebSQCR is authorized to populate this data element from the SFIS Fund Code to Fund Account Conversion Table; refer to ADC 1084. 2. Authorized DLMS enhancement; see introductory DLMS note 5. 1/1
  842SR FA201 P1 Disbursing Station Number 1. For DoD SLOA/Accounting Classification use to identify, or to modify, “Agency Disbursing Identifier Code”. Implementation deferred; refer to ADC 1084. 2. Authorized DLMS enhancement; see introductory DLMS note 5. 1/8
  940R FA201 L1 Accounting Installation Number Use to indicate the Authorization Accounting Authority (AAA)/Accounting and Disbursing Station Number (ADSN)/Fiscal Station Number (FSN) 1. For DoD SLOA/Accounting Classification use to identify, or to modify, “Agency Accounting Identifier”. Applicable only to the Disposal Release Order for creditable or hazardous waste/materiel turn-in. Refer to ADC 1043. 2. Authorized DLMS enhancement; see introductory DLMS note 4f. 6/6
Page 102  of  195 First   Previous   98  99  100  101  [102]  103  104  105  106  107  Next   Last