DLMS Data Dictionary

The Authoritative Resource for DLMS X12 Data Elements and Codes

This Data Dictionary is the authoritative reference for all data elements used across Defense Logistics Management Standards (DLMS) Implementation Conventions (ICs). It provides standardized definitions and technical specifications for DLMS and its underlying ANSI ASC X12 data structures.

What This Dictionary Provides:

  • Clear Definitions: Find the official business definition and purpose for every data element used in DLMS transactions.
  • Technical Specifications: Get the exact technical format, length, and structure for each element as it appears in an X12 transaction.
  • DLMS to X12 Mapping: Understand exactly how a DLMS business term maps to a specific X12 segment and element (e.g., "Ship-To Address" maps to N1*ST in the 511R transaction).

Who Should Use This Resource:

  • System Developers & Integrators: To correctly build, map, and test DLMS-compliant applications.
  • Logistics & Supply SMEs: To understand the precise meaning and proper use of data in our business processes.
  • Data Analysts & Managers: To ensure data quality, standardization, and interoperability across systems.

Key Implementation Notes:

  • Relationship to Implementation Conventions (ICs): This Data Dictionary is a reference tool that enhances and supports the DLMS Implementation Conventions (ICs); it does not replace them. For proper implementation, users must consult the detailed guidance and business rules contained within the applicable IC.
  • Governing Standards: All data elements are governed by the Accredited Standards Committee X12 (ASC X12) and the policies within DLM 4000.25, Defense Logistics Management Standards (DLMS). The ASC X12 is the governing source for X12, which is an electronic data interchange (EDI) standard.
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View IC REF CODE X12 CODE NAME GENERAL CODE DEFINITION CODE DLMS NOTESorted by descending DLMS MIN MAX
  869C LIN02 SN Serial Number A value assigned for identification of an item 1/50
  869C LIN03
  869C LIN05
  869C QTY02
  869C QTY03
  869C QTY03-01
  869C GF02
  869C GF03
  869C GF07
  869C GF09
  869C REF02
  869C REF04
  869C REF04-02
  869C REF04-04
  869C REF04-06
  869C N103 M4 Department of Defense Routing Identifier Code (RIC) Use to serve multiple purposes; supply source codes, inter-system routing codes, intra-system routing codes, and consignor (shipper) codes 3/3
  869C N104
  869C LM01 DF Department of Defense (DoD) Executive department of the U.S. federal government charged with coordinating and supervising the U.S. Armed Forces and related functions and agencies.
  869C LQ01 79 Priority Designator Code A code to communicate the relative importance to the requisitioner's mission based upon its force activity designator (FAD) and urgency of need designator (UND) 2/2
  869C LQ01 80 Advice Code Use to transmit instructions considered by the creators of requisitions to be essential to the desired supply action 2/2
  869C LQ02
  869C FA101 DY Department of Air Force Responsible for the nation's air and space superiority, and it organizes the U.S. Air Force and the U.S. Space Force
  869C FA101 DZ Department of Army Serves as the primary land-based branch of the United States Department of Defense
  869C FA101 FG Federal Government The central reigning governmental body of the United States, established by the United States Constitution
  869C FA102 C930 Export Shipping Charge Charge for goods or services transferred across national borders
  869C FA102 F060 Other Accessorial Service Charge Use for accessorial costs
  869C FA102 F560 Premium Transportation Use for expedited or high-security shipping methods that are faster and more expensive than standard transport
  869C FA102 R060 Packing, Crating, and Handling Charge Use for costs associated with preparing and securing goods for shipment, including labor, materials, and the expenses of order fulfillment
  869C FA201 B5 Fund Code Designation of the billing method (interfund or non-interfund) and the fund account to be charged (disbursed) or credited (refunded) 2/2
  869C FA201 I1 Abbreviated Department of Defense (DoD) Budget and Accounting Classification Code (BACC) Use to reflect the Account Processing Code (APC) in Theatre Enterprise-Wide Logistics System (TEWLS) transactions 1/80
  869C FA202
  869C SE01 N/A
  869C SE02 N/A
  869F ST01 869 Order Status Inquiry Organizations use this transaction set to follow-up on the status of previously submitted requisitions. In using this transaction set, use a single occurrence of this transaction set to exchange transactions between a single activity and a single or multiple supply sources. Use one occurrence of this transaction set to transmit a single or multiple transactions. N/A
  869F ST02 N/A
  869F BSI01
  869F BSI02 N/A
  869F BSI06 N/A
  869F BSI07 00 Original Indicates the initial transaction
  869F HL01
  869F HL02
  869F DTM02 N/A
  869F LIN02 CL Color A free-form description of the color 1/30
  869F LIN02 DR Drawing Revision Number Assigned to an updated version of a original/previously assigned drawing number 1/48
  869F LIN02 F3 Technical Manual Number Use to identify a number assigned to a publication by a military service or defense agency organization which promulgates the technical instructions and information designed to meet the needs of personnel engaged in or being trained in the operation, maintenance, service, overhaul, installation and inspection of specific items of equipment and material 1/48
  869F LIN02 MS Military Specification (MILSPEC) Number use to indicate a clear, accurate description of the technical requirements for items, material or services, including the procedures by which it will be determined that the requirements have been met 1/10
  869F LIN02 VN Vendor's (Seller's) Item Number Use to indicate a item number assigned by a contractor other than a manufacturer 1/48
  869F LIN03
  869F LIN04
  869F LIN05
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