DLMS Data Dictionary

The Authoritative Resource for DLMS X12 Data Elements and Codes

This Data Dictionary is the authoritative reference for all data elements used across Defense Logistics Management Standards (DLMS) Implementation Conventions (ICs). It provides standardized definitions and technical specifications for DLMS and its underlying ANSI ASC X12 data structures.

What This Dictionary Provides:

  • Clear Definitions: Find the official business definition and purpose for every data element used in DLMS transactions.
  • Technical Specifications: Get the exact technical format, length, and structure for each element as it appears in an X12 transaction.
  • DLMS to X12 Mapping: Understand exactly how a DLMS business term maps to a specific X12 segment and element (e.g., "Ship-To Address" maps to N1*ST in the 511R transaction).

Who Should Use This Resource:

  • System Developers & Integrators: To correctly build, map, and test DLMS-compliant applications.
  • Logistics & Supply SMEs: To understand the precise meaning and proper use of data in our business processes.
  • Data Analysts & Managers: To ensure data quality, standardization, and interoperability across systems.

Key Implementation Notes:

  • Relationship to Implementation Conventions (ICs): This Data Dictionary is a reference tool that enhances and supports the DLMS Implementation Conventions (ICs); it does not replace them. For proper implementation, users must consult the detailed guidance and business rules contained within the applicable IC.
  • Governing Standards: All data elements are governed by the Accredited Standards Committee X12 (ASC X12) and the policies within DLM 4000.25, Defense Logistics Management Standards (DLMS). The ASC X12 is the governing source for X12, which is an electronic data interchange (EDI) standard.
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View IC REF CODE X12 CODE NAME GENERAL CODE DEFINITION CODE DLMS NOTESorted by descending DLMS MIN MAX
  517G N907-01 PG Product Group Use to identify the materiel name or description Use with N901 code WL to identify the materiel name or description. 1/30
  947I N907-01 W1 Disposal Turn-In Document Number Transaction number under which material was shipped to a DLA Disposition Services Field Office Use with N901 code TN to provide a complete audit trail for inventory adjustment transactions for which materiel is suspended upon receipt, condemned, or automatically shipped to disposal.
  517G N907-01 W8 Suffix Use to identify supply transaction partial actions taken on the original document without duplicating or causing loss of identity of the original document number Use with N901 code TN to identify the transaction number suffix. 1/1
  517M N907-01 W8 Suffix Use to identify supply transaction partial actions taken on the original document without duplicating or causing loss of identity of the original document number Use with N901 code TN to identify the transaction number suffix. 1/1
  180M N907-01 W8 Suffix Use to identify supply transaction partial actions taken on the original document without duplicating or causing loss of identity of the original document number Use with N901 code TN in cancellation requests (BGN08 code C) and inquiries (BGN08 code RS), to identify the transaction number suffix. 1/1
  945A N907-01 K1 Foreign Military Sales Notice Number Use to identify the number assigned to control the shipment between the shipper and consignee Use with N901 code TG for Foreign Military Sales (FMS) shipments made on a commercial bill of lading or commercial collect bill of lading to identify the shipment unit FMS notice number. 1/30
  536L N907-01 W7 Commercial and Government Entity (CAGE) Code Code assigned to establishments which either fabricates items of production and/or have design control of items procured by the federal government, or to identify certain military specifications or standards, and certain numbering systems developed by government agencies, panels or committees Use with N901 code MF to uniquely identify the manufacturer's part number. 5/5
  517G N907-01 W7 Commercial and Government Entity (CAGE) Code Code assigned to establishments which either fabricates items of production and/or have design control of items procured by the federal government, or to identify certain military specifications or standards, and certain numbering systems developed by government agencies, panels or committees Use with N901 code MF to uniquely identify a manufacturer's part number. 5/5
  517M N907-01 W7 Commercial and Government Entity (CAGE) Code Code assigned to establishments which either fabricates items of production and/or have design control of items procured by the federal government, or to identify certain military specifications or standards, and certain numbering systems developed by government agencies, panels or committees Use with N901 code MF to uniquely identify a manufacturer's part number. 5/5
  888I N907-01 W7 Commercial and Government Entity (CAGE) Code Code assigned to establishments which either fabricates items of production and/or have design control of items procured by the federal government, or to identify certain military specifications or standards, and certain numbering systems developed by government agencies, panels or committees Use with N901 code MF to uniquely identify a manufacturer's part number. 5/5
  947I N907-01 W7 Commercial and Government Entity (CAGE) Code Code assigned to establishments which either fabricates items of production and/or have design control of items procured by the federal government, or to identify certain military specifications or standards, and certain numbering systems developed by government agencies, panels or committees Use with N901 code MF to uniquely identify a manufacturer's part number. 5/5
  511M N907-01 C7 Contract Line Item Number A number that identifies all items of supply or services in a contract Use with N901 code CT, to identify the associated contract line item number (CLIN), including the sub contract line item (SUBCLIN), or agreement line item number (ALIN), as appropriate. 4/6
  945A N907-01 1Y Repair Action Number Use to identify the Depot Maintenance Inter-Service Support Agreement (DMISA) line number for tracking in-process materiel Use with N901 Code AH to identify the Depot Maintenance Inter-Service Support Agreement (DMISA) line number for tracking "in-process" materiel. 1/30
  945A N907-01 LJ Local Jurisdiction The location of the material shipment Use with N901 code 4C to provide the city, county or other local designator for the carrier address. 1/30
  945A N907-05 GL Geographic Destination Zone Number Use with N901 code 4C to indicate the USPS zip code for the carrier address. Use the 9 digit zip code when available.
  945A N907-03 GE Geographic Number Use with N901 code 4C to indicate the USPS abbreviation for the state or Canadian province the carrier is located in.
  870N N103 38 Country Code The geopolitical entities, names, and codes (GENC) standard. The GENC standard is the US Government profile of ISO 3166 (parts 1 and 2) names and code elements, with modifications only where necessary to comply with US law and US Government recognition policy Use with N101 Qualifier CY to identify the Security Cooperation Customer Code applicable to the NOA reply. (Must be consistent with the NOA and original requisition content). 2/3
  869F N103 92 Assigned by Buyer or Buyer's Agent Use to identify the user assigned Shop Service Center/Shop Store Identifier Use with N101 Entity Identifier Code XN to identify the user assigned Shop Service Center/Shop Store Identifier. Refer to ADCs 284A, 381, and 1454. 2/80
  870S N103 92 Assigned by Buyer or Buyer's Agent Use to identify the user assigned Shop Service Center/Shop Store Identifier Use with N101 Entity Identifier Code XN to identify the user assigned Shop Service Center/Shop Store Identifier. Refer to ADCs 284A, 381, and 1454. 2/80
  940R N103 92 Assigned by Buyer or Buyer's Agent Use to identify the user assigned Shop Service Center/Shop Store Identifier Use with N101 Entity Identifier Code XN to identify the user assigned Shop Service Center/Shop Store Identifier. Refer to ADCs 284A, 381, and 1454. 2/80
  940S N103 92 Assigned by Buyer or Buyer's Agent Use to identify the user assigned Shop Service Center/Shop Store Identifier Use with N101 Entity Identifier Code XN to identify the user assigned Shop Service Center/Shop Store Identifier. Refer to ADCs 284A, 381, and 1454. 2/80
  945A N103 92 Assigned by Buyer or Buyer's Agent Use to identify the user assigned Shop Service Center/Shop Store Identifier Use with N101 Entity Identifier Code XN to identify the user assigned Shop Service Center/Shop Store Identifier. Refer to ADCs 284A, 381, and 1454. 2/80
  830D N103 10 Department of Defense Activity Address Code (DODAAC) Use to identify specific units, activities, and/or organizations Use with N101 codes LW and ST. 6/6
  511M N103 92 Assigned by Buyer or Buyer's Agent Use to identify the user assigned Shop Service Center/Shop Store Identifier Use with N101 Code XN to identify the user assigned Shop Service Center/Shop Store Identifier. Refer to ADCs 284A, 381, and 1454. 2/80
  511R N103 92 Assigned by Buyer or Buyer's Agent Use to identify the user assigned Shop Service Center/Shop Store Identifier Use with N101 Code XN to identify the user assigned Shop Service Center/Shop Store Identifier. Refer to ADCs 284A, 381, and 1454. 2/80
  527D N103 92 Assigned by Buyer or Buyer's Agent Use to identify the user assigned Shop Service Center/Shop Store Identifier Use with N101 Code XN to identify the user assigned Shop Service Center/Shop Store Identifier. Refer to ADCs 284A, 381, and 1454. 2/80
  830D N103 92 Assigned by Buyer or Buyer's Agent Use to identify the user assigned Shop Service Center/Shop Store Identifier Use with N101 Code XN to identify the user assigned Shop Service Center/Shop Store Identifier. Refer to ADCs 284A, 381, and 1454. 2/80
  846R N103 92 Assigned by Buyer or Buyer's Agent Use to identify the user assigned Shop Service Center/Shop Store Identifier Use with N101 Code XN to identify the user assigned Shop Service Center/Shop Store Identifier. Refer to ADCs 284A, 381, and 1454. 2/80
  856S N103 92 Assigned by Buyer or Buyer's Agent Use to identify the user assigned Shop Service Center/Shop Store Identifier Use with N101 Code XN to identify the user assigned Shop Service Center/Shop Store Identifier. Refer to ADCs 284A, 381, and 1454. 2/80
  867D N103 92 Assigned by Buyer or Buyer's Agent Use to identify the user assigned Shop Service Center/Shop Store Identifier Use with N101 Code XN to identify the user assigned Shop Service Center/Shop Store Identifier. Refer to ADCs 284A, 381, and 1454. 2/80
  867I N103 92 Assigned by Buyer or Buyer's Agent Use to identify the user assigned Shop Service Center/Shop Store Identifier Use with N101 Code XN to identify the user assigned Shop Service Center/Shop Store Identifier. Refer to ADCs 284A, 381, and 1454. 2/80
  867I N103 92 Assigned by Buyer or Buyer's Agent Use to identify the user assigned Shop Service Center/Shop Store Identifier Use with N101 Code XN to identify the user assigned Shop Service Center/Shop Store Identifier. Refer to ADCs 284A, 381, and 1454. 2/80
  869A N103 92 Assigned by Buyer or Buyer's Agent Use to identify the user assigned Shop Service Center/Shop Store Identifier Use with N101 Code XN to identify the user assigned Shop Service Center/Shop Store Identifier. Refer to ADCs 284A, 381, and 1454. 2/80
  945A N103 92 Assigned by Buyer or Buyer's Agent Use to identify the user assigned Shop Service Center/Shop Store Identifier Use with N101 Code XN to identify the user assigned Shop Service Center/Shop Store Identifier. Refer to ADCs 284A, 381, and 1454. 2/80
  947I N103 92 Assigned by Buyer or Buyer's Agent Use to identify the user assigned Shop Service Center/Shop Store Identifier Use with N101 Code XN to identify the user assigned Shop Service Center/Shop Store Identifier. Refer to ADCs 284A, 381, and 1454. 2/80
  527R N103 92 Assigned by Buyer or Buyer's Agent Use to identify the user assigned Shop Service Center/Shop Store Identifier Use with N101 Code XN to identify the user assigned Shop Service Center/Shop Store Identifier. Refer to ADCs 284A, 381 and 1454. 2/80
  527R N103 92 Assigned by Buyer or Buyer's Agent Use to identify the user assigned Shop Service Center/Shop Store Identifier Use with N101 Code XN to identify the user assigned Shop Service Center/Shop Store Identifier. Refer to ADCs 284A, 381 and 1454. 2/80
  846P N103 92 Assigned by Buyer or Buyer's Agent Use to identify the user assigned Shop Service Center/Shop Store Identifier Use with N101 Code XN to identify the user assigned Shop Service Center/Shop Store Identifier. Refer to ADCs 284A, 381 and 1454. 2/80
  846P N103 92 Assigned by Buyer or Buyer's Agent Use to identify the user assigned Shop Service Center/Shop Store Identifier Use with N101 Code XN to identify the user assigned Shop Service Center/Shop Store Identifier. Refer to ADCs 284A, 381 and 1454. 2/80
  567C N103 93 Code assigned by the organization originating the transaction set Use to identify Wide Area Workflow (WAWF) as the sender of the automated contract closeout transaction Use with N101 Code RGA to identify WAWF as the sender of the automated contract closeout transaction. 2/80
  567C N103 94 Code assigned by the organization that is the ultimate destination of the transaction set Use to identify Electronic Document Access as the recipient of all Contract Closeout transactions Use with N101 Code EM to identify Electronic Document Access as the recipient of all Contract Closeout transactions. 2/80
  567C N103 PI Payer Identification Use to identify the Agency Accounting Identifier (AAI) Use with N101 Code CW to identify the Agency Accounting Identifier (AAI) in WAWF-iRAPT Automated Contract Closeout transactions. 6/7
  940R N103 2 Standard Carrier Alpha Code (SCAC) Use to identify the commercial carrier Use with N101 Code CA to identify the commercial carrier by code. Identify the value of the SCAC in N104. 4/4
  867I MEA02 U Weight per Unit Use to indicate the weight of a single unit of a product or the weight of a material per unit volume Use with MEA01 code WT. 1/20
  856S MEA02 VWT Volume Weight Use to identify the overall size of a parcel Use with MEA01 code WA or WT. Enter volume weight in the MEA03. 1/20
  867I MEA02 UCB Cube Use to identify the maximum cube of the unit pack Use with MEA01 code SD. 1/20
  856N MEA04-01 IN Inch Use with MEA01 Code PD and MEA02 Codes HT, LN, and WD.
  870S PO114 ZB Commercial and Government Entity (CAGE) Code Code assigned to establishments which either fabricates items of production and/or have design control of items procured by the federal government, or to identify certain military specifications or standards, and certain numbering systems developed by government agencies, panels or committees Use with manufacturer’s part number (P0112, Code MG) to provide the manufacturer’s CAGE. 5/5
  870S REF01 BDG Badge Number Use with local industrial activity worksite delivery status of the artisan to whom the materiel was delivered. Refer to ADC 379
  846S LIN04 ZB Commercial and Government Entity (CAGE) Code Code assigned to establishments which either fabricates items of production and/or have design control of items procured by the federal government, or to identify certain military specifications or standards, and certain numbering systems developed by government agencies, panels or committees Use with LIN02 to uniquely identify a manufacturers part number. 5/5
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