DLMS Data Dictionary

The Authoritative Resource for DLMS X12 Data Elements and Codes

This Data Dictionary is the authoritative reference for all data elements used across Defense Logistics Management Standards (DLMS) Implementation Conventions (ICs). It provides standardized definitions and technical specifications for DLMS and its underlying ANSI ASC X12 data structures.

What This Dictionary Provides:

  • Clear Definitions: Find the official business definition and purpose for every data element used in DLMS transactions.
  • Technical Specifications: Get the exact technical format, length, and structure for each element as it appears in an X12 transaction.
  • DLMS to X12 Mapping: Understand exactly how a DLMS business term maps to a specific X12 segment and element (e.g., "Ship-To Address" maps to N1*ST in the 511R transaction).

Who Should Use This Resource:

  • System Developers & Integrators: To correctly build, map, and test DLMS-compliant applications.
  • Logistics & Supply SMEs: To understand the precise meaning and proper use of data in our business processes.
  • Data Analysts & Managers: To ensure data quality, standardization, and interoperability across systems.

Key Implementation Notes:

  • Relationship to Implementation Conventions (ICs): This Data Dictionary is a reference tool that enhances and supports the DLMS Implementation Conventions (ICs); it does not replace them. For proper implementation, users must consult the detailed guidance and business rules contained within the applicable IC.
  • Governing Standards: All data elements are governed by the Accredited Standards Committee X12 (ASC X12) and the policies within DLM 4000.25, Defense Logistics Management Standards (DLMS). The ASC X12 is the governing source for X12, which is an electronic data interchange (EDI) standard.
Browse records in that    Search     

View IC REF CODE X12 CODE NAME GENERAL CODE DEFINITIONSorted by ascending CODE DLMS NOTE DLMS MIN MAX
  856S DTM01 369 Estimated Departure Date Use to indicate the estimated date and time the vessel actually left the berth Use to identify the Estimated Shipment Date (ESD) for turn-ins to disposal when the actual date is unknown. See ADC 433 8/8
  870S DTM01 369 Estimated Departure Date Use to indicate the estimated date and time the vessel actually left the berth Use to identify the Estimated Shipping Date (ESD) associated with the transaction. 8/8
  856P DTM01 139 Estimated Use to indicate the estimated date when a supply will be shipped, (i.e., the estimated date a shipment will be released to a carrier) Use to indicate the estimated date when a supply will be shipped, (i.e., the estimated date a shipment will be released to a carrier). 8/8
  842AW DTM01 511 Shelf Life Expiration Use to indicate the expiration date for shelf-life materiel For SDR/SQCR, use to identify the expiration date for Type 1 (non-extendible) expired shelf-life discrepancies. 8/8
  842SQ DTM01 511 Shelf Life Expiration Use to indicate the expiration date for shelf-life materiel 8/8
  856P DTM01 511 Shelf Life Expiration Use to indicate the expiration date for shelf-life materiel Use with HL03=PH to provide the shelf-life expiration date. 8/8
  814R DTM01 FED Future Effective Date Use to indicate the future effective date of a change to a cataloging item 1. Use to indicate the future effective date of a change to a cataloging item. 2. Approved for use in X12 version 8060. 8/8
  846M DTM01 FED Future Effective Date Use to indicate the future effective date of a change to a cataloging item 1. Use to indicate the future effective date of a change to a cataloging item. 2. Approved for use in X12 version 8060. 8/8
  527D N101 KA Item Manager Use to indicate the government inventory manager 1. Use to identify the Integrated Material Manager (IMM)/Inventory Control Point (ICP). 2. Also used to identify DLA as the party initiating the PMR when non-DLA managed materiel is provided to the Navy under DLA industrial activity support. Refer to ADC 370. 1/60
  830D N101 KA Item Manager Use to indicate the government inventory manager Must use to identify the ICP/IMM. 1/60
  830R N101 KA Item Manager Use to indicate the government inventory manager Must use to identify the ICP/IMM. 1/60
  830W N101 KA Item Manager Use to indicate the government inventory manager Must use to indicate the IMM/ICP. 1/60
  842AR N101 KA Item Manager Use to indicate the government inventory manager 1. Use as applicable to identify the item manager by RIC. Must use for use for storage activity SDRs (Document Type 8, 9, R, A, N, and P). 2. Delayed implementation. Use Code SUS Supply Source for manager identification pending implementation of ADC 1126 no later than 2018. 1/60
  842AW N101 KA Item Manager Use to indicate the government inventory manager 1. Do not use until new ADC authorizes use. 2. Use as applicable to identify the item manager by RIC. Must use for use for storage activity SDRs (Document Type 8, 9, R, A, N, and P). 3. Delayed implementation. Use Code SUS Supply Source for manager identification pending implementation of ADC 1126. 1/60
  842SQ N101 KA Item Manager Use to indicate the government inventory manager Refer to ADC 1045. 1/60
  842SR N101 KA Item Manager Use to indicate the government inventory manager Refer to ADC 1045. 1/60
  846F N101 KA Item Manager Use to indicate the government inventory manager 1. Must use to identify the SMCA. 2. DLMS enhancement; see See DLMS Introductory note 4a. 1/60
  846I N101 KA Item Manager Use to indicate the government inventory manager Use for asset status reports to identify the owner when different from the 1/N101/080 organization originating the transaction set, and the 2/N101/450/Z4 organization is not the owner. 1/60
  846R N101 KA Item Manager Use to indicate the government inventory manager Use to identify the Integrated Material Manager (IMM) for the materiel reported. 1/60
  888I N101 KA Item Manager Use to indicate the government inventory manager Must use to identify the Inventory Control Point (ICP) or Integrated Material Manager (IMM) that provides the storage facility with data record changes. 1/60
  888I N101 KA Item Manager Use to indicate the government inventory manager Use to indicate the corrected inventory manager associated with the materiel. 1/60
  940R N101 KA Item Manager Use to indicate the government inventory manager Use for materiel release administrative closure to identify the ICP. 1/60
  888M MEA02 5F Height above Ground Use to indicate the height of the number (multiple) of bare (unpackaged) items to be contained in the pack Use to indicate Unpackaged Unit Pack Height (FLIS DRN 5158). 1/20
  888N MEA02 5F Height above Ground Use to indicate the height of the number (multiple) of bare (unpackaged) items to be contained in the pack Use to indicate Unpackaged Unit Pack Height (FLIS DRN 5158) 1/20
  842AW PER01 PI Preparer Use to indicate the inspector or preparer/originator Use to identify the preparing official's information as associated with cancelled SDR/SQCR. An ANSI data maintenance request has been prepared to request a new data element 1270 code qualifier. 1/60
  842SQ PER01 PI Preparer Use to indicate the inspector or preparer/originator Use to indicate the inspector/preparer. 1/60
  842SQ AMT01 IF Inspection Fee Use to indicate the labor hour costs of inspection 1. Use to indicate the labor hour costs of inspection. 2. Refer to ADC 1045; target implementation 1Q FY 2017. 1/18
  536R G6201 Y3 Last Depreciation Use to indicate the last depreciation date Use to indicate Last Depreciation Date. 8/8
  856P REF01 E4 Charge Card Number Use to indicate the last four digits of the Government credit card number under which payment for this instrument will be accomplished Use to indicate (in REF02) the last four digits of the Government credit card number under which payment for this instrument will be accomplished. 4/4
  517M G6201 BS Product Receipt Date Use to indicate the last receipt date Use in MOV responses to indicate date of receipt of MOV requests. 8/8
  536L G6201 BS Product Receipt Date Use to indicate the last receipt date Use in every 2/HL/010 contract loop to indicate the last receipt date. 8/8
  846M QTY01 1G Lead Time (in calendar units) Use to indicate the lead time Use to indicate Production Lead Time 2/2
  870L QTY01 1G Lead Time (in calendar units) Use to indicate the lead time Use to indicate the number of procurement (or assembly) lead time days when required by the associated status code. 1/15
  888M MEA02 LO Long Length Use to indicate the length of the number (multiple) of bare (unpackaged) items to be contained in the pack Use to indicate Unpackaged Length (FLIS DRN 5158). 1/20
  888N MEA02 LO Long Length Use to indicate the length of the number (multiple) of bare (unpackaged) items to be contained in the pack Use to indicate Unpackaged Length (FLIS DRN 5158) 1/20
  856S DTM01 PUD Pick-Up Date Use to indicate the Manifest Pickup Date Use in HL Code MF to cite the Manifest Pickup Date. 8/8
  856S DTM01 111 Manifest/Ship Notice Use to indicate the Manifest Return Date Use in HL Code MF to cite the Manifest Return Date. 8/8
  527D G6201 BL Manufacture Use to indicate the manufacturing date of the materiel 1. Use to indicate the manufacturing date of the materiel. 2. DLMS enhancement; see introductory DLMS note 4a. 8/8
  527R G6201 BL Manufacture Use to indicate the manufacturing date of the materiel Use to indicate manufacturing date of the materiel. 8/8
  842AW DTM01 094 Manufacture Use to indicate the manufacturing date of the materiel For SDR/SQCR, use to identify the date of manufacture for expired shelf-life discrepancies. 8/8
  842P DTM01 094 Manufacture Use to indicate the manufacturing date of the materiel 1. Use to identify the Date of Manufacture. 2. This element may be populated by all processing points. For inter-service transactions, only the Screening Point, Action Point and Support Point can update this element. 8/8
  842SQ DTM01 094 Manufacture Use to indicate the manufacturing date of the materiel 8/8
  867I DTM01 094 Manufacture Use to indicate the manufacturing date of the materiel 1. Use to identify the date of manufacture for the materiel identified 2. DLMS enhancement; see introductory DLMS note 5a. 8/8
  870M DTM01 094 Manufacture Use to indicate the manufacturing date of the materiel Use to identify the date of manufacture of the UIT materiel identified. 8/8
  940R G6201 BL Manufacture Use to indicate the manufacturing date of the materiel 8/8
  945A G6201 BL Manufacture Use to indicate the manufacturing date of the materiel 1. Use to identify the date of manufacture of the materiel identified. 2. DLMS enhancement; See introductory DLMS note 4a. 8/8
  861P DTM01 144 Estimated Acceptance Use to indicate the material has an estimated acceptance date 1. Use in interim reports when LQ01 cites code 10 and LQ02 cites code D. 2 This is a former MILSCAP functionality not currently used under DLMS; reserved for future enhancement. 8/8
  810L DTM01 035 Delivered Use to indicate the material was delivered or received Use to identify the delivery date (actual or constructive). 8/8
  856S DTM01 035 Delivered Use to indicate the material was delivered or received Use in HL Code MF to cite the TSDF Receipt Date. 8/8
  867D DTM01 035 Delivered Use to indicate the material was delivered or received Use to identify the date that material was obtained or delivered. 8/8
Page 179  of  195 First   Previous   175  176  177  178  [179]  180  181  182  183  184  Next   Last