DLMS Data Dictionary

The Authoritative Resource for DLMS X12 Data Elements and Codes

This Data Dictionary is the authoritative reference for all data elements used across Defense Logistics Management Standards (DLMS) Implementation Conventions (ICs). It provides standardized definitions and technical specifications for DLMS and its underlying ANSI ASC X12 data structures.

What This Dictionary Provides:

  • Clear Definitions: Find the official business definition and purpose for every data element used in DLMS transactions.
  • Technical Specifications: Get the exact technical format, length, and structure for each element as it appears in an X12 transaction.
  • DLMS to X12 Mapping: Understand exactly how a DLMS business term maps to a specific X12 segment and element (e.g., "Ship-To Address" maps to N1*ST in the 511R transaction).

Who Should Use This Resource:

  • System Developers & Integrators: To correctly build, map, and test DLMS-compliant applications.
  • Logistics & Supply SMEs: To understand the precise meaning and proper use of data in our business processes.
  • Data Analysts & Managers: To ensure data quality, standardization, and interoperability across systems.

Key Implementation Notes:

  • Relationship to Implementation Conventions (ICs): This Data Dictionary is a reference tool that enhances and supports the DLMS Implementation Conventions (ICs); it does not replace them. For proper implementation, users must consult the detailed guidance and business rules contained within the applicable IC.
  • Governing Standards: All data elements are governed by the Accredited Standards Committee X12 (ASC X12) and the policies within DLM 4000.25, Defense Logistics Management Standards (DLMS). The ASC X12 is the governing source for X12, which is an electronic data interchange (EDI) standard.
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View IC REF CODE X12 CODE NAME GENERAL CODE DEFINITIONSorted by descending CODE DLMS NOTE DLMS MIN MAX
  536L G6201 BS Product Receipt Date Use to indicate the last receipt date Use in every 2/HL/010 contract loop to indicate the last receipt date. 8/8
  856P REF01 E4 Charge Card Number Use to indicate the last four digits of the Government credit card number under which payment for this instrument will be accomplished Use to indicate (in REF02) the last four digits of the Government credit card number under which payment for this instrument will be accomplished. 4/4
  536R G6201 Y3 Last Depreciation Use to indicate the last depreciation date Use to indicate Last Depreciation Date. 8/8
  842SQ AMT01 IF Inspection Fee Use to indicate the labor hour costs of inspection 1. Use to indicate the labor hour costs of inspection. 2. Refer to ADC 1045; target implementation 1Q FY 2017. 1/18
  842AW PER01 PI Preparer Use to indicate the inspector or preparer/originator Use to identify the preparing official's information as associated with cancelled SDR/SQCR. An ANSI data maintenance request has been prepared to request a new data element 1270 code qualifier. 1/60
  842SQ PER01 PI Preparer Use to indicate the inspector or preparer/originator Use to indicate the inspector/preparer. 1/60
  517M BR06 A3 Not Certified Use to indicate the inability to fulfill a requested materiel or service action in its entirety, resulting from either a comprehensive negative status applicable to the whole request or an organizational failure to provide a mandatory response Use with BR02 Code AN to indicate the organization, specified in the 1/N1/060 loop, failed to provide an MOV response for materiel scheduled for direct delivery from procurement.
  943A W0612 A3 Not Certified Use to indicate the inability to fulfill a requested materiel or service action in its entirety, resulting from either a comprehensive negative status applicable to the whole request or an organizational failure to provide a mandatory response 1. Use to report that the service request cannot be completed when negative status is applicable to the entire requested service. (Warehouse Action Certification/Status Code = 3) 2. When negative status is reported, use the detail level of this transaction to identify each individual document number and the associated status.
  888M MEA02 5F Height above Ground Use to indicate the height of the number (multiple) of bare (unpackaged) items to be contained in the pack Use to indicate Unpackaged Unit Pack Height (FLIS DRN 5158). 1/20
  888N MEA02 5F Height above Ground Use to indicate the height of the number (multiple) of bare (unpackaged) items to be contained in the pack Use to indicate Unpackaged Unit Pack Height (FLIS DRN 5158) 1/20
  527D N101 KA Item Manager Use to indicate the government inventory manager 1. Use to identify the Integrated Material Manager (IMM)/Inventory Control Point (ICP). 2. Also used to identify DLA as the party initiating the PMR when non-DLA managed materiel is provided to the Navy under DLA industrial activity support. Refer to ADC 370. 1/60
  830D N101 KA Item Manager Use to indicate the government inventory manager Must use to identify the ICP/IMM. 1/60
  830R N101 KA Item Manager Use to indicate the government inventory manager Must use to identify the ICP/IMM. 1/60
  830W N101 KA Item Manager Use to indicate the government inventory manager Must use to indicate the IMM/ICP. 1/60
  842AR N101 KA Item Manager Use to indicate the government inventory manager 1. Use as applicable to identify the item manager by RIC. Must use for use for storage activity SDRs (Document Type 8, 9, R, A, N, and P). 2. Delayed implementation. Use Code SUS Supply Source for manager identification pending implementation of ADC 1126 no later than 2018. 1/60
  842AW N101 KA Item Manager Use to indicate the government inventory manager 1. Do not use until new ADC authorizes use. 2. Use as applicable to identify the item manager by RIC. Must use for use for storage activity SDRs (Document Type 8, 9, R, A, N, and P). 3. Delayed implementation. Use Code SUS Supply Source for manager identification pending implementation of ADC 1126. 1/60
  842SQ N101 KA Item Manager Use to indicate the government inventory manager Refer to ADC 1045. 1/60
  842SR N101 KA Item Manager Use to indicate the government inventory manager Refer to ADC 1045. 1/60
  846F N101 KA Item Manager Use to indicate the government inventory manager 1. Must use to identify the SMCA. 2. DLMS enhancement; see See DLMS Introductory note 4a. 1/60
  846I N101 KA Item Manager Use to indicate the government inventory manager Use for asset status reports to identify the owner when different from the 1/N101/080 organization originating the transaction set, and the 2/N101/450/Z4 organization is not the owner. 1/60
  846R N101 KA Item Manager Use to indicate the government inventory manager Use to identify the Integrated Material Manager (IMM) for the materiel reported. 1/60
  888I N101 KA Item Manager Use to indicate the government inventory manager Must use to identify the Inventory Control Point (ICP) or Integrated Material Manager (IMM) that provides the storage facility with data record changes. 1/60
  888I N101 KA Item Manager Use to indicate the government inventory manager Use to indicate the corrected inventory manager associated with the materiel. 1/60
  940R N101 KA Item Manager Use to indicate the government inventory manager Use for materiel release administrative closure to identify the ICP. 1/60
  814R DTM01 FED Future Effective Date Use to indicate the future effective date of a change to a cataloging item 1. Use to indicate the future effective date of a change to a cataloging item. 2. Approved for use in X12 version 8060. 8/8
  846M DTM01 FED Future Effective Date Use to indicate the future effective date of a change to a cataloging item 1. Use to indicate the future effective date of a change to a cataloging item. 2. Approved for use in X12 version 8060. 8/8
  842AW DTM01 511 Shelf Life Expiration Use to indicate the expiration date for shelf-life materiel For SDR/SQCR, use to identify the expiration date for Type 1 (non-extendible) expired shelf-life discrepancies. 8/8
  842SQ DTM01 511 Shelf Life Expiration Use to indicate the expiration date for shelf-life materiel 8/8
  856P DTM01 511 Shelf Life Expiration Use to indicate the expiration date for shelf-life materiel Use with HL03=PH to provide the shelf-life expiration date. 8/8
  856P DTM01 139 Estimated Use to indicate the estimated date when a supply will be shipped, (i.e., the estimated date a shipment will be released to a carrier) Use to indicate the estimated date when a supply will be shipped, (i.e., the estimated date a shipment will be released to a carrier). 8/8
  856S DTM01 369 Estimated Departure Date Use to indicate the estimated date and time the vessel actually left the berth Use to identify the Estimated Shipment Date (ESD) for turn-ins to disposal when the actual date is unknown. See ADC 433 8/8
  870S DTM01 369 Estimated Departure Date Use to indicate the estimated date and time the vessel actually left the berth Use to identify the Estimated Shipping Date (ESD) associated with the transaction. 8/8
  947I G6201 KA Scheduled Service Completion Use to indicate the estimated completion date (ECD) for an Dual-Supply Condition Code (Supply Condition Code Change) 1. Only authorized for use by Commercial Asset Visibility (CAV), CAV-Organic Repairables Module (CAV-ORM); and CAV/CAV-ORM trading partner ICP by mutual agreement. CAV contractor uses to indicate the estimated completion date (ECD) for an Inventory Adjustment (Dual-Supply Condition Code (SCC) Change). Use only with 2/W1901/0200 Quantity Adjustment Reason Code AC with W1916 Inventory Transaction Type Code DU – Inventory Adjustment (Dual) (this equates to functionality of MILSTRAP legacy DIC DAC). In CAV, when the ECD requirement is set to 'Required', the CAV reporter will be required to enter a valid ECD in the inventory adjustment transaction which lets their trading partner ICP know the ECD. Refer to ADC 343 and ADC 461. CAV-ORM will automatically receive an initial ECD at request time and pass that value to its trading partners on a MILSTRAP legacy DIC DAC transaction; any updates to an item’s ECD will be passed to trading partners via the 947I Change ECD Transaction (W1505 Transaction Type Code A5). 2 . To change an ECD that was previously provided by an Inventory Adjustment – Dual (SCC change) transaction, use with W1505 Transaction Type Code A5 -Change ECD Transaction. Use of W1505 Transaction Type Code ‘A5’ indicates that only the ECD is being changed by the transaction. 3. Authorized DLMS migration enhancement for use by CAV and CAV-ORM. See introductory DLMS note 4.e. 8/8
  842P N101 IAT Party Executing and Verifying Use to indicate the Enterprise Identifier (EID) responsible for the Unique Item Identifier (UII) 1. Use to indicate the Enterprise Identifier (EID) responsible for the UII. 2. The value of the IUID Issuing Agency Code (IAC) may be derived from the qualifier used for the Enterprise Identifier. Use only N103 qualifiers for which a corresponding IAC is noted. 1/60
  856P LIN02 KA Engineering Data List Use to indicate the Engineering Data List that contains technical information relating to the Contract Line or Subline Item Number 1/48
  870S DTM01 373 Order Start Use to indicate the effective date for requisitioning Use with status code CV to indicate the effective date for requisitioning. 8/8
  842AR AMT01 RPC Repackaging Cost Use to indicate the dollar value for corrective action Include materiel and labor needed to complete a 1. Use to indicate the dollar value for corrective action. Include materiel and labor needed to complete a packing, packaging, preservation, palletization and/or marking project. 2. Use with Estimated/Actual Cost Flag (AMT03). Refer to ADC 1203. 12/12
  511R N901 S5 Routing Instruction Number Use to indicate the DoD Routing Identification Code (RIC) Use to identify the DLA Output Routing Code used to identify the ICP individual who initiated the DLA Directed MRO via the Online Direct ICP to DSS MRO interface. Use in post-post requisitions/referral orders (DLA DIC C01/C0A, CQ1/CQA). See introductory DLMS note 3e. 3/3
  812L N901 S5 Routing Instruction Number Use to indicate the DoD Routing Identification Code (RIC) Use to indicate the DoD Routing Identification Code (RIC). 3/3
  846M LM01 DH Defense Logistics Information Service Use to indicate the DLIS / FLIS Specific codes Use this code to indicate the DLIS / FLIS Specific codes.
  842AR QTY01 86 Nonconformance Quantity Use to indicate the discrepant/deficient quantity Use to indicate the discrepant/deficient quantity. 1/9
  842AW QTY01 86 Nonconformance Quantity Use to indicate the discrepant/deficient quantity 1. Must be used to indicate the discrepant/deficient quantity for SDRs/SQCRs. 2. By exception, may be blank for CCP originated SDRs (Document Type= W). Refer to ADC 282. 1/9
  842P QTY01 86 Nonconformance Quantity Use to indicate the discrepant/deficient quantity 1. Used to identify the Quantity Deficient of the nonconforming materiel received. This is the quantity of deficient items as reported by the originator. This equates to SF368, Block 10c. 2. This element may only be populated by the Originating Point or Screening Point. Only the Screening Point can update this element. 1/9
  536R G6201 Y4 Depreciation Start Use to indicate the depreciation start date Use to indicate Depreciation Start Date. 8/8
  180M LQ01 87 Subsistence Type of Pack Code Use to indicate the degree of protection to be provided subsistence items Use with subsistence items only. 1/1
  511M LQ01 87 Subsistence Type of Pack Code Use to indicate the degree of protection to be provided subsistence items 1/1
  511R LQ01 87 Subsistence Type of Pack Code Use to indicate the degree of protection to be provided subsistence items 1/1
  527D LQ01 87 Subsistence Type of Pack Code Use to indicate the degree of protection to be provided subsistence items Use only in due-in and PMR transactions for subsistence items. 1/1
  527R LQ01 87 Subsistence Type of Pack Code Use to indicate the degree of protection to be provided subsistence items Use for subsistence items only. 1/1
  846A LQ01 87 Subsistence Type of Pack Code Use to indicate the degree of protection to be provided subsistence items 1. Use subsistence items to identify subsistence type of pack information. 2. Use in asset reclassification request/followup. 1/1
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