DLMS Data Dictionary

The Authoritative Resource for DLMS X12 Data Elements and Codes

This Data Dictionary is the authoritative reference for all data elements used across Defense Logistics Management Standards (DLMS) Implementation Conventions (ICs). It provides standardized definitions and technical specifications for DLMS and its underlying ANSI ASC X12 data structures.

What This Dictionary Provides:

  • Clear Definitions: Find the official business definition and purpose for every data element used in DLMS transactions.
  • Technical Specifications: Get the exact technical format, length, and structure for each element as it appears in an X12 transaction.
  • DLMS to X12 Mapping: Understand exactly how a DLMS business term maps to a specific X12 segment and element (e.g., "Ship-To Address" maps to N1*ST in the 511R transaction).

Who Should Use This Resource:

  • System Developers & Integrators: To correctly build, map, and test DLMS-compliant applications.
  • Logistics & Supply SMEs: To understand the precise meaning and proper use of data in our business processes.
  • Data Analysts & Managers: To ensure data quality, standardization, and interoperability across systems.

Key Implementation Notes:

  • Relationship to Implementation Conventions (ICs): This Data Dictionary is a reference tool that enhances and supports the DLMS Implementation Conventions (ICs); it does not replace them. For proper implementation, users must consult the detailed guidance and business rules contained within the applicable IC.
  • Governing Standards: All data elements are governed by the Accredited Standards Committee X12 (ASC X12) and the policies within DLM 4000.25, Defense Logistics Management Standards (DLMS). The ASC X12 is the governing source for X12, which is an electronic data interchange (EDI) standard.
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View IC REF CODE X12 CODE NAME GENERAL CODE DEFINITIONSorted by descending CODE DLMS NOTE DLMS MIN MAX
  867D SE01 N/A
  867D SE02 N/A
  867E ST02 N/A
  867E BPT03 N/A
  867E BPT04 29 Assembly Plan Use to indicate assembly / embedding
  867E REF02
  867E PER01 1J User Identification 1. Use to identify the User ID. 2. Approved for use in X12 version 8060.
  867E PER02
  867E N101 40 Receiver 1. Identifies the receiving organization of the transaction. 2. May also be used to identify the receiving Property System of this transaction. Refer to ADC 1491.
  867E N101 57 Servicing Organization Use to indicate Accountable Organization.
  867E N101 L9 Information Provider Use to indicate Sender Organization.
  867E N101 Z1 Party to Receive Status Use to identify the party to receive status when different from Service/Agency prescribed status recipient. 1/60
  867E N104
  867E PTD01 BW Piece Embedded into Line Item 1. Use to report when the GFP Item is embedded or incorporated into other GFP at the Line Item level. Only non-serially managed children are allowed to be embedded at the line level. Children that are serially managed are not allowed to be embedded into GFP Line Level Parent. Quantity and Condition Code required for Child Items. 2. Approved for use in X12 version 8060.
  867E PTD01 BX Piece Consumed 1. Use to report when the GFP item is consumed without identification of a parent item. 2. Approved for use in X12 version 8060.
  867E PTD01 BY Piece Embedded into Independent Parent 1. Use to report when the GFP item is embedded or incorporated into an individually identified GFP parent item. A serially managed child cannot be embedded or incorporated into a non-serially managed parent unless the parent is identified by an Record Control Document Number (RCDN). 2. Approved for use in X12 version 8060.
  867E PTD01 BZ Piece Embedded into Product 1. Use to report when the GFP item is embedded or incorporated into a non-GFP item including production parent item. 2. Approved for use in X12 version 8060.
  867E PTD03
  867E REF02
  867E REF03
  867E QTY01 5H Children Use to indicate the total number of child items. 1/15
  867E QTY02
  867E REF02
  867E REF03
  867E SE01 N/A
  867E SE02 N/A
  867I ST02 N/A
  867I BPT01 ZZ Mutually Defined 1. Use to identify the Unit of Use Indicator. When included, the quantity and unit of measure values associated with this transaction are applicable to the unit of use. 2. Authorized DLMS enhancement under DLA industrial activity support agreement. Refer to ADC 381.
  867I BPT03 N/A
  867I BPT04 01 Product Transfer Use to identify issue transactions. (MILSTRAP DIC D7_functionality.)
  867I BPT07 FI File Authorized for Air Force and DSS use with PIC NWRM UIT. Use to identify an issue image transaction where the original issue transaction has bypassed the normal DAAS transaction flow. All transaction set recipients must use extreme caution to ensure that individual transactions with this code do not process as action documents which affect accountable records. Must use with 2/N101/50 code ‘KK’ and 2/N106/50 code ‘PK’. There will be no 2/N106/50 code ‘TO’ for this transaction. Refer to ADC 347.
  867I BPT07 W1 Reconcile Historical Records Use to indicate the submission of historical information on previously reported issues. Recipients may not reject these transactions.
  867I BPT08 N/A
  867I N104
  867I PTD01 BC Issue - Other Agency Issue (Non-DoD Activities) - Use to identify issues to non-DoD activities. Excludes issues of end items to be repaired. (Corresponds to MILSTRAP DIC D7C.)
  867I PTD01 BD Issue - Other Department Issue (DoD Activities) - Use to identify issues to other DoD activities. Excludes issues of end items to be repaired. (Corresponds to MILSTRAP DIC D7B.)
  867I PTD01 BE Grant Aid Issue (Grant Aid) - Use to identify issues to a Security Assistance (SA) (Grant Aid) program. (Corresponds to MILSTRAP DIC D7D.)
  867I PTD01 BF Foreign Military Sale Issue (Foreign Military Sales) - Use to identify issues to a SA (Foreign Military Sales (FMS)) program. (Corresponds to MILSTRAP DIC D7E.)
  867I PTD01 BG Test and Evaluation Issue (Destructive Test/Evaluation) Use to identify issues for destructive test and/or evaluation when the item is not expected to be returned. (Corresponds to MILSTRAP DIC D7G.)
  867I PTD01 BH Furnished Goods and Services Issue (Furnished Materiel for Consumption) - Issue of materiel furnished by the owner to be consumed or expended in the manufacturing or maintenance process. Includes issues from inventory or by direct delivery from a vendor. Excludes materiel furnished for incorporation in the deliverable item. (Corresponds to MILSTRAP DIC D7H.)
  867I PTD01 BI Reutilization and Marketing Issue (Reutilization and Marketing) - Use to identify issues to a Defense Reutilization and Marketing Office (DRMO). (Corresponds to MILSTRAP DIC D7J.)
  867I PTD01 BJ Relocation Issue (Relocation) - Use to identify issues for relocation between storage activities without change in ownership. Excludes issues of items for repair or test/evaluation. (Corresponds to MILSTRAP DIC D7K.)
  867I PTD01 BK Modification Issue (Assembly/Disassembly/Reclamation/Conversion/Modification) - Use to identify issues of components for assembly or items for disassembly, reclamation, conversion, or modification furnished by the owner from inventory or by direct delivery from vendor. Includes materiel furnished for incorporation in a deliverable item. Excludes issue of materiel furnished to be consumed or expended during the manufacture or maintenance process. (Corresponds to MILSTRAP DIC D7L.)
  867I PTD01 BL Repair or Nondestructive Testing Issue (Repair or Nondestructive Test/Evaluation) - Use to identify issues from inventory for repair or nondestructive test/evaluation and expected return of the same item. (Corresponds to MILSTRAP DIC D7M.)
  867I PTD01 BM Loan Issue (Loan) - Use to identify issues from inventory for loan to authorized recipients. Includes Government-owned equipment furnished for use in performing a contract. (Corresponds to MILSTRAP DIC D7N.)
  867I PTD01 BN Return Issue (Returned Purchases) - Use to identify issues of returned purchases from inventory to suppliers for credit or reimbursement. (Corresponds to MILSTRAP DIC D7P.)
  867I PTD01 BO Designated Items Issue (Designated Items) - Use to identify issues of designated items from inventory for installation on a principal item/weapon system. (Corresponds to MILSTRAP DIC D7Q.)
  867I PTD01 BQ Other Use to identify issues from inventory when a specific Product Transfer Type Code is not otherwise provided. Assignor of code will maintain detailed intelligence pertaining to its use. (Corresponds to MILSTRAP DIC D7Z.)
  867I PTD01 BR Exchange Issue (Exchange Items) - Use to identify issues when a like item is returned on an exchange basis. (Corresponds to MILSTRAP DIC D7R.)
  867I PTD01 OE Ordnance Expenditure Issue (Ordnance Expenditure) – Use to identify the issue as being related to an ordnance expenditure.
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