DLMS Data Dictionary

The Authoritative Resource for DLMS X12 Data Elements and Codes

This Data Dictionary is the authoritative reference for all data elements used across Defense Logistics Management Standards (DLMS) Implementation Conventions (ICs). It provides standardized definitions and technical specifications for DLMS and its underlying ANSI ASC X12 data structures.

What This Dictionary Provides:

  • Clear Definitions: Find the official business definition and purpose for every data element used in DLMS transactions.
  • Technical Specifications: Get the exact technical format, length, and structure for each element as it appears in an X12 transaction.
  • DLMS to X12 Mapping: Understand exactly how a DLMS business term maps to a specific X12 segment and element (e.g., "Ship-To Address" maps to N1*ST in the 511R transaction).

Who Should Use This Resource:

  • System Developers & Integrators: To correctly build, map, and test DLMS-compliant applications.
  • Logistics & Supply SMEs: To understand the precise meaning and proper use of data in our business processes.
  • Data Analysts & Managers: To ensure data quality, standardization, and interoperability across systems.

Key Implementation Notes:

  • Relationship to Implementation Conventions (ICs): This Data Dictionary is a reference tool that enhances and supports the DLMS Implementation Conventions (ICs); it does not replace them. For proper implementation, users must consult the detailed guidance and business rules contained within the applicable IC.
  • Governing Standards: All data elements are governed by the Accredited Standards Committee X12 (ASC X12) and the policies within DLM 4000.25, Defense Logistics Management Standards (DLMS). The ASC X12 is the governing source for X12, which is an electronic data interchange (EDI) standard.
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View IC REF CODE X12 CODE NAME GENERAL CODE DEFINITIONSorted by descending CODE DLMS NOTE DLMS MIN MAX
  867I LQ01 RD Property Ownership Type Code Use only on a referral order modification to initiate an inter-Service ammunition or ammunition-related ownership transfer with no physical movement of materiel Use only for inter-Service ammunition-related ownership transfer with no physical movement of materiel. Use to identify the old (from) ownership code. DLMS enhancement. Refer to ADC 1020. 1/30
  869F LQ01 RD Property Ownership Type Code Use only on a referral order modification to initiate an inter-Service ammunition or ammunition-related ownership transfer with no physical movement of materiel Use only on a referral order follow-up to initiate an inter-Service ammunition or ammunition-related ownership transfer with no physical movement of materiel. Use to identify, or to modify, the old (from) ownership code. DLMS enhancement. Refer to ADC 1020. 1/30
  870S LQ01 RD Property Ownership Type Code Use only on a referral order modification to initiate an inter-Service ammunition or ammunition-related ownership transfer with no physical movement of materiel Use only on supply status subsequent to a referral order to initiate an inter-Service ammunition or ammunition-related ownership transfer with no physical movement of materiel. Use to identify the old (from) ownership code. DLMS enhancement. Refer to ADC 1020. 1/30
  940R LQ01 RD Property Ownership Type Code Use only on a referral order modification to initiate an inter-Service ammunition or ammunition-related ownership transfer with no physical movement of materiel Use only for inter-Service ammunition or ammunition-related ownership transfer with no physical movement of materiel. Use to identify the old (from) ownership code. DLMS enhancement. Refer to ADC 1020. 1/30
  945A LQ01 RD Property Ownership Type Code Use only on a referral order modification to initiate an inter-Service ammunition or ammunition-related ownership transfer with no physical movement of materiel Use only for inter-Service ammunition-related ownership transfer with no physical movement of materiel. Use to identify the old (from) ownership code. DLMS enhancement. Refer to ADC 1020. 1/30
  947I LQ01 RD Property Ownership Type Code Use only on a referral order modification to initiate an inter-Service ammunition or ammunition-related ownership transfer with no physical movement of materiel Use only with dual inventory adjustments (2/W1916/0200 code DU) with 2/W1901/0200 code AG (legacy DIC DAS). Use to identify the old (FROM) ownership code. 1/30
  869A QTY01 AB Urgent Delivery Quantity Use only in supply assistance request transactions to identify the quantity urgently required 1. Use only in supply assistance request transactions to identify the quantity urgently required. 2. DLMS enhancement; see introductory DLMS note 2a. 1/15
  180M FA102 A170 Adjustments Use only for adjustments not specified by any other code Use only for adjustments not specified by any other code. 1/15
  511M FA102 A170 Adjustments Use only for adjustments not specified by any other code Use only for adjustments not specified by any other code. 1/15
  511R FA102 A170 Adjustments Use only for adjustments not specified by any other code Use only for adjustments not specified by any other code. 1/15
  517G FA102 A170 Adjustments Use only for adjustments not specified by any other code Use only for adjustments not specified by any other code. 1/15
  517M FA102 A170 Adjustments Use only for adjustments not specified by any other code Use only for adjustments not specified by any other code. 1/15
  527D FA102 A170 Adjustments Use only for adjustments not specified by any other code Use only for adjustments not specified by any other code. 1/15
  527R FA102 A170 Adjustments Use only for adjustments not specified by any other code Use only for adjustments not specified by any other code. 1/15
  810L SAC02 A170 Adjustments Use only for adjustments not specified by any other code Use only to identify an adjustment not specified by any other code. 1/15
  810L SAC02 A170 Adjustments Use only for adjustments not specified by any other code Use only to identify an adjustment not specified by any other code. 1/15
  842AR FA102 A170 Adjustments Use only for adjustments not specified by any other code Use only for adjustments not specified by any other code. 1/15
  867D FA102 A170 Adjustments Use only for adjustments not specified by any other code Use only for adjustments not specified by any other code. 1/15
  867I FA102 A170 Adjustments Use only for adjustments not specified by any other code Use only for adjustments not specified by any other code. 1/15
  869A FA102 A170 Adjustments Use only for adjustments not specified by any other code Use only for adjustments not specified by any other code. 1/15
  869C FA102 A170 Adjustments Use only for adjustments not specified by any other code Use only for adjustments not specified by any other code. 1/15
  869F FA102 A170 Adjustments Use only for adjustments not specified by any other code Use only for adjustments not specified by any other code. 1/15
  870M SAC02 A170 Adjustments Use only for adjustments not specified by any other code Restricted to Intra-Army use to indicate reversal of previously granted credit. 1/15
  940R FA102 A170 Adjustments Use only for adjustments not specified by any other code 1. Use only for adjustments not specified by any other code. 2. DLMS enhancement; see introductory DLMS note 4a. 1/15
  945A FA102 A170 Adjustments Use only for adjustments not specified by any other code Use only for adjustments not specified by any other code. 1/15
  947I FA102 A170 Adjustments Use only for adjustments not specified by any other code Use only for adjustments not specified by any other code. 1/15
  842AW LQ01 TG Title Document Code List Use on Security Assistance (SA) Supply Discrepancy Reporting (SDR) to identify the SA Document Number Requirement Use on SA SDR to identify the SA Document Number Requirement Type as one of the following: Follow-on Support Requirement (FSR), Government Furnished Equipment/Materiel (GFE), System Sale (SYS), Repair/Replace Requirement (RRP), Repair/Return Requirement (RPT), or World Wide Redistribution System Requirement (WWR). An ANSI data maintenance action will be taken to obtain a more appropriate code for use in a future version/release. 3/3
  842AW REF01 S2 Data Source Use on Security Assistance (SA) Supply Discrepancy Reporting (SDR) to identify Portal Submission Indicator indicating the activity submitting SDR's as authorized by SA customers 1. Use on SA SDR to identify Portal Submission Indicator indicating the activity submitting SDRs as authorized by SA customers, e.g., SA Customer Submission, STARR PC Submission, ILCO Submission (mailed copy submissions), Freight Forwarder Submission - as authorized by SA customer or Other Activity as authorized by SA customer. If other, use REF03 to provide an explanation. A data maintenance action was approved in version 5020. The approved code/name is “PSC Portal Submission Code”. 1/50
  842AW DTM01 514 Transferred Use on forwarded Supply Discrepancy Reporting (SDR)s to identify the date the Supply Discrepancy Reporting (SDR) was forwarded to a new action party by the action party designated on the original submission Use on forwarded SDRs to identify the date the SDR was forwarded to a new action party by the action party designated on the original submission. 8/8
  842AW N101 Z6 Transferring Party Use on forwarded Supply Discrepancy Reporting (SDR) to identify the Routing Identifier of the previous action party, this is the party forwarding the SDR Use with BGR01 Code 47 to indicate the routing identifier of the action activity forwarding the SDR. (Identify the customer at 2/N101/2800 Code LW.) 1/60
  842AW N101 Z6 Transferring Party Use on forwarded Supply Discrepancy Reporting (SDR) to identify the Routing Identifier of the previous action party, this is the party forwarding the SDR Use on forwarded SDRs to identify the Routing Identifier of the previous action party. This is the party forwarding the SDR. 1/60
  567C G6201 BO Estimated Contract Completion Use in unclosed Contract Administration Office (CAO) contract closeout extension status transactions to identify the estimated contract completion date Must use in unclosed CAO contract closeout extension status transactions. CAO contract closeout extension must cite the contractor in the one iteration of the 1/N1/120 loop. Do not use any transaction status indicator code. Must use when CS05 cites code D. 8/8
  511M MEA02 VO Voltage Use in the process of measuring the potential difference in electrical charge between two points in an electrical circuit 1/20
  511R MEA02 VO Voltage Use in the process of measuring the potential difference in electrical charge between two points in an electrical circuit 1/20
  867D MEA02 VO Voltage Use in the process of measuring the potential difference in electrical charge between two points in an electrical circuit 1/20
  869F MEA02 VO Voltage Use in the process of measuring the potential difference in electrical charge between two points in an electrical circuit 1/20
  888M LQ01 PHC Phrase Code Use in the management data list to denote changes and/or relationships between national stock numbers and reference data, e.g., technical document number, quantitative expression, etc Use this code to indicate the Phrase Code (FLIS DRN 2862). 1/1
  888N LQ01 PHC Phrase Code Use in the management data list to denote changes and/or relationships between national stock numbers and reference data, e.g., technical document number, quantitative expression, etc A data maintenance action was approved in version 4060. The approved code/name is "PHC - Phrase Code" (FLIS DRN 2862). 1/1
  810L PER01 IC Information Contact Use in the first repetition to identify the primary POC and their primary communication number DLMS enhancement; see introductory DLMS note 6a. 1/60
  812L PER01 IC Information Contact Use in the first repetition to identify the primary POC and their primary communication number Always use in the first repetition to identify the primary point of contact and their primary communication numbers. 1/60
  812R PER01 IC Information Contact Use in the first repetition to identify the primary POC and their primary communication number 1. Must use in the first repetition to identify the primary point of contact and their primary communication number. 2. DLMS enhancement; see introductory DLMS note 5a. 1/60
  824R PER01 IC Information Contact Use in the first repetition to identify the primary POC and their primary communication number 1/60
  830D PER01 IC Information Contact Use in the first repetition to identify the primary POC and their primary communication number Use to identify the point of contact. 1/60
  842AR PER01 IC Information Contact Use in the first repetition to identify the primary POC and their primary communication number Use on the storage activity status update or completion notice (with N101=41) 1/60
  842SR PER01 IC Information Contact Use in the first repetition to identify the primary POC and their primary communication number Use on the storage activity status update or completion notice (with N101=SB). 1/60
  846A PER01 IC Information Contact Use in the first repetition to identify the primary POC and their primary communication number Use to identify the point of contact. 1/60
  846C PER01 IC Information Contact Use in the first repetition to identify the primary POC and their primary communication number Use to identify the point of contact. 1/60
  856N PER01 IC Information Contact Use in the first repetition to identify the primary POC and their primary communication number Use to identify the point of contact. 1/60
  856P PER01 IC Information Contact Use in the first repetition to identify the primary POC and their primary communication number 1/60
  856S PER01 IC Information Contact Use in the first repetition to identify the primary POC and their primary communication number Use when the HL03 code W loop to identify the point of contact. 1/60
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