DLMS Data Dictionary

The Authoritative Resource for DLMS X12 Data Elements and Codes

This Data Dictionary is the authoritative reference for all data elements used across Defense Logistics Management Standards (DLMS) Implementation Conventions (ICs). It provides standardized definitions and technical specifications for DLMS and its underlying ANSI ASC X12 data structures.

What This Dictionary Provides:

  • Clear Definitions: Find the official business definition and purpose for every data element used in DLMS transactions.
  • Technical Specifications: Get the exact technical format, length, and structure for each element as it appears in an X12 transaction.
  • DLMS to X12 Mapping: Understand exactly how a DLMS business term maps to a specific X12 segment and element (e.g., "Ship-To Address" maps to N1*ST in the 511R transaction).

Who Should Use This Resource:

  • System Developers & Integrators: To correctly build, map, and test DLMS-compliant applications.
  • Logistics & Supply SMEs: To understand the precise meaning and proper use of data in our business processes.
  • Data Analysts & Managers: To ensure data quality, standardization, and interoperability across systems.

Key Implementation Notes:

  • Relationship to Implementation Conventions (ICs): This Data Dictionary is a reference tool that enhances and supports the DLMS Implementation Conventions (ICs); it does not replace them. For proper implementation, users must consult the detailed guidance and business rules contained within the applicable IC.
  • Governing Standards: All data elements are governed by the Accredited Standards Committee X12 (ASC X12) and the policies within DLM 4000.25, Defense Logistics Management Standards (DLMS). The ASC X12 is the governing source for X12, which is an electronic data interchange (EDI) standard.
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View IC REFSorted by ascending CODE X12 CODE NAME GENERAL CODE DEFINITION CODE DLMS NOTE DLMS MIN MAX
  846I N101 Z4 Owning Inventory Control Point Use to indicate the source of supply 1/60
  846I N101 KA Item Manager Use to indicate the government inventory manager Use for asset status reports to identify the owner when different from the 1/N101/080 organization originating the transaction set, and the 2/N101/450/Z4 organization is not the owner. 1/60
  846I N101 LG Location of Goods Use to identify an alternative supply source Use for asset status reports to identify the asset storage organization when different from the organization originating the transaction set. 1/60
  846I N101 PK Party to Receive Copy An organization to be provided an informational copy of a transaction 1/60
  846I N101 SB Storage Area Use to identify the distribution depot/storage activity Use to indicate a depot or storage activity. 1/60
  846I N101 XN Planning/Maintenance Organization Use to identify the entity designated to carry Mission Support Material for distribution to End-Use shops and other customers 1. Used to identify a Shop Service Center/Shop Store. 2. Refer to ADCs 284A, 381, 1454 and 1459 for known applications. 1/3
  846I N101 Z4 Owning Inventory Control Point Use to indicate the source of supply 1. Use to indicate the owner or other activity to which the transaction is being forwarded. 2. When the activity to which the transaction is being forwarded is not the owner, then qualifier KA must also be used to identify the owner. 1/60
  846I N101 Z5 Management Control Activity A DoD Component, DoD activity, or non-DoD activity, if participating by separate agreement (e.g., the Coast Guard), designated to receive, screen, and validate Military Service-initiated and contractor- initiated requisitions from the wholesale supply system to support DoD contracts or requirements For Intra-Army use to identify the RIC of the MCA to receive the report of GFM consumption (BIA02=62/DIC BZE functionality). Refer to ADC 431. 1/60
  846M N101 FR Message From Use to identify the party originating the transaction set Use to Indicate Activity From 1/60
  846P N101 FA Facility 1. Authorized for intra-Navy use. Commercial Asset Visibility-Organic Repair Module (CAV-ORM) uses with 1/BIA01/20 Report Type Code B1, End of Day Transaction Count transactions, to identify an organic repair facility (e.g., shipyard or Fleet Readiness Center (FRC)). Authorized DLMS migration enhancement for intra-Navy use; see introductory DLMS note 4g. Refer to ADC 320. 2. Use other than as noted above is a DLMS enhancement. See introductory DLMS note 4a.
  846P N101 OW Owner of Property or Unit Use to identify the property owner, material owner or owning program manager For Air Force GFP accountability, use to identify the Air Force program manager in the accountable property system of record (APSR). Must identify the program manager by RIC. If the program manager DoDAAC does not have an assigned RIC, use the generic Air Force GFP APSR RIC with 1/N106=FR and use a second iteration of the N1 loop (repeating Code OW without 1/N106=FR) to provide the program manager DoDAAC. Refer to ADC 1224 and ADC 1349. 1/60
  846P N101 SB Storage Area Use to identify the distribution depot/storage activity 1. Use to indicate the depot or storage activity. 2. For Air Force GFP accountability, use to identify the CICP as the responsible custodial activity. Refer to ADC 1224. 1/60
  846P N101 XN Planning/Maintenance Organization Use to identify the entity designated to carry Mission Support Material for distribution to End-Use shops and other customers 1. Used to identify a Shop Service Center/Shop Store. 2. Use in conjunction with N103 Identification Code Qualifier 92. 3. Refer to ADCs 284A, 381, and 1454 for known applications. 1/3
  846P N101 Z4 Owning Inventory Control Point Use to indicate the source of supply 1/60
  846P N101 LG Location of Goods Use to identify an alternative supply source 1. Use to identify the physical location of GFP while in CICP custody. The location may be the CICP, the CICP’s warehouse or subcontractor. This location must be identified by DoDAAC. 2. Must use for Air Force GFP accountability. Refer to ADC 1224. 1/60
  846P N101 OW Owner of Property or Unit Use to identify the property owner, material owner or owning program manager 1. For Air Force GFP accountability, use to identify the Air Force program manager in the accountable property system of record (APSR). Refer to ADC 1224 2. For transactions directed to the APSR, must identify the program manager by RIC. If the program manager DoDAAC does not have an assigned RIC, use the generic Air Force GFP APSR RIC with 2/N106=TO and use a second iteration of the N1 loop (repeating Code OW without 2/N106=TO) to provide the program manager DoDAAC. 3. For transactions sent from the APSR using the generic Air Force GFP APSR RIC 1/N101/80 Code OW), use to identify the program manager DoDAAC. 1/60
  846P N101 SB Storage Area Use to identify the distribution depot/storage activity 1. Use to indicate the depot or storage activity. 2. For Air Force GFP accountability, use to identify the CICP as the responsible custodial activity. Refer to ADC 1224. 1/60
  846P N101 XN Planning/Maintenance Organization Use to identify the entity designated to carry Mission Support Material for distribution to End-Use shops and other customers 1. Used to identify a Shop Service Center/Shop Store. 2. Use in conjunction with N103 Identification Code Qualifier 92. 3. Refer to ADCs 284A, 381, and 1454 for known applications. 1/3
  846P N101 Z4 Owning Inventory Control Point Use to indicate the source of supply 1/60
  846R N101 KA Item Manager Use to indicate the government inventory manager Use to identify the Integrated Material Manager (IMM) for the materiel reported. 1/60
  846R N101 LG Location of Goods Use to identify an alternative supply source 1. Use to identify the physical location of GFP while in CICP custody. The location may be the CICP, the CICP’s warehouse or subcontractor. This location must be identified by DoDAAC. 2. Must use for Air Force GFP accountability. Refer to ADC 1224. 1/60
  846R N101 OW Owner of Property or Unit Use to identify the property owner, material owner or owning program manager For Air Force GFP accountability, use to identify the Air Force program manager in the accountable property system of record (APSR). Must identify the program manager by RIC. If the program manager DoDAAC does not have an assigned RIC, use the generic Air Force GFP APSR RIC with 2/N106=TO and use a second iteration of the N1 loop (repeating Code OW without 2/N106=TO) to provide the program manager DoDAAC. Refer to ADC 1224. 1/60
  846R N101 SB Storage Area Use to identify the distribution depot/storage activity 1. Must use to identify the depot or storage activity. 2. For Air Force GFP accountability, use to identify the CICP as the responsible custodial activity. Refer to ADC 1224. 1/60
  846R N101 XN Planning/Maintenance Organization Use to identify the entity designated to carry Mission Support Material for distribution to End-Use shops and other customers 1. Used to identify a Shop Service Center/Shop Store. 2. Use in conjunction with N103 Identification Code Qualifier 92. 3. Refer to ADCs 284A, 381, and 1454 for known applications. 1/3
  846R N101 MF Manufacturer of Goods Use to identify the manufacturer of the identified item 1/60
  846S N101 SB Storage Area Use to identify the distribution depot/storage activity Use to identify a depot or other storage activity. 1/60
  846S N101 ZN Losing Inventory Manager Use for delinquent due-in, due-in reconciliation inquiry, due-in reconciliation advice, and memorandum due-in transactions to identify the Losing Inventory Manager (LIM) 1/60
  846S N101 55 Service Manager Army uses for intra-Army LR to identify the Secondary Inventory Control Activity (SICA) as an authorized user of the materiel. When there are less assets available than indicated in the LR storage information order, Army requires that the SICA quantity be filled prior to the Army GIM transfer quantity. Use of this data is meaningful to Army and DLA DSS only. Army cites data in multiuse rp 48-50 of MILSTRAP DIC DZC and DZD. Authorized Army/DLA DSS DLMS migration enhancement for intra-Army LR use. A dat a maintenance action was approved in version 4030. The approved code/name is “SIC-Secondary Inventory Control Activity”.
  846S N101 SB Storage Area Use to identify the distribution depot/storage activity Use to identify a depot or other storage activity. 1/60
  846S N101 ZD Party to Receive Reports Use to indicate the organization(s) to receive reports Authorized for use for Air Force GFP accountability to identify the Air Force program manager in the accountable property system of record (APSR) when the contractor inventory control point (CICP) must report an image of this transaction to a separately maintained property system. Must identify the program manager by RIC (2/N103 qualifier M4). If the program manager DoDAAC does not have an assigned RIC, use the generic Air Force GFP APSR RIC with 2/N106=PK and use a second iteration of the N1 loop (repeati ng Code ZD without 2/N106=PK) to provide the program manager DoDAAC. Use in conjunction with N106 Code PK to provide an image of the transaction (image is identified by 1/BIA06/020 Action Code FI) to update the APSR associated with the CICP (identified in 1/N101/080). Refer to ADC 1232. 1/60
  846S N101 ZN Losing Inventory Manager Use for delinquent due-in, due-in reconciliation inquiry, due-in reconciliation advice, and memorandum due-in transactions to identify the Losing Inventory Manager (LIM) 1/60
  846S N101 ZP Gaining Inventory Manager Use for delinquent due-in, due-in reconciliation inquiry, due-in reconciliation advice, and memorandum due-in transactions to identify the Gaining Inventory Manager (GIM) Use only for LR storage ownership transfer order transactions to identify the GIM. Do not use when reversing a previously submitted transaction. 1/60
  856N N101 CI Consignor Use to identify the party to receive a request for shipment tracing 1. Use as needed to identify the shipping activity. 2. In the PER segment, provide the consignor contact information. 1/60
  856N N101 CY Country Use to identify the Security Cooperation Customer Code associated with the Notice of Availability (NOA) reply Use to identify the designated CR to receive the transaction set. 2/60
  856N N101 IF International Freight Forwarder Use for clear-text exception data Foreign Military Sales (FMS) Notice of Availability (NOA) address Use to identify the designated FF to receive the transaction set. 1/60
  856N N101 ST Ship To Used to identify a organization to which material is shipped as identified in the requisition or other initiating transaction Use to identify the Ship-To MAPAC. Authorized DLMS enhancement; see DLMS Introductory Note 4e. Refer to ADC 1098. 1/60
  856N N101 X6 International Organization Use to identify the International Logistics Control Office (ILCO) serving as the SC Implementing Agency for the shipment. The ILCO is identified by the SC Implementing Agency Code in the first position of the document number; authorized values are restricted to those identified in DLM 4000.25, Volume 2 Appendix 7.2. Authorized DLMS enhancement; see DLMS Introductory Note 4e. Refer to ADC 1098.
  856N N101 Z7 Mark-for Party An entity located within the ship-to address that is to actually receive the material Use to identify the Mark for MAPAC. Authorized DLMS enhancement; see DLMS Introductory Note 4e. Refer to ADC 1098. 1/60
  856P N101 BK Bank Use to identify the bank that issued the Government Credit Card Use to identify the bank that issued the Government Credit Card. 1/60
  856P N101 BY Buying Party (Purchaser) This is the contracting office that issued the contract identified by Department of Defense Activity Address Code (DoDAAC) This is the contracting office that issued the contract identified by DoDAAC. 6/6
  856P N101 C4 Contract Administration Office Use to identify an International Logistics Communication System (ILCS) account to electronically transmit and receive logistics data between the foreign military sales and the US DoD supply systems Use to identify the Administered By activity. 7/7
  856P N101 CJ Automated Data Processing (ADP) Point Use to indicate routing of transaction or transaction originator Use to identify WAWF as the transaction originator. 1/60
  856P N101 FP Name on Credit Card "Use to identify the last name of the Government credit card holder " Use to identify the last name of the Government credit card holder. Identify the name in N102. 1/60
  856P N101 KK Registering Party Use to identify the Component UIT registry 1. Use to identify the Component UIT registry. May be used by a Component when their UIT process requires that a copy of the transaction also be sent to a UIT registry for information purposes. Must be used with 2/N106/220 code ‘PK-Party to Receive Copy’ to identify that this is only an information copy of the transaction, for use with the Component UIT registry. 2. When used to identify the Accountable Property System of Record (APSR) Property Book Identifier, enter the identifier in N104. 1/60
  856P N101 KZ Acceptance Location Use to indicate acceptance is at other than origin or destination Use to indicate acceptance is at other than origin or destination. 1/60
  856P N101 L1 Inspection Location Use to indicate a specific location Use to indicate the inspection location when it has to be described as an address. 1/60
  856P N101 PO Party to Receive Invoice for Goods or Services Use to indicate where the invoice should be sent 1. Use to indicate where the invoice should be sent. 2. This is the Local Processing Official (LPO) identified by DoDAAC; not applicable on MOCAS or SAMMS/BSM paid contracts. 1/60
  856P N101 PR Payer Use to identify the Defense Finance Accounting Service (DFAS) office that is issuing a financial contract completion statement 1. Use to identify the Payment Will be Made by Activity. 2. This is the Defense Finance and Accounting Service (DFAS) office responsible for payment identified by DoDAAC. 1/60
  856P N101 SE Selling Party Use to identify the disbursing officer, prime contractor or vendor Use to identify the Prime Contractor. 1/60
  856P N101 SF Ship From Use to indicate the Ship From activity (shipping point) Use to indicate the Ship From activity (shipping point). 1/60
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