Computers

Regulations

Turn-In Instructions

When transferring to DLA Disposition Services sites:

DoD IT equipment (including hard drives) will be reported to DLA Disposition Services sites for disposal in the same manner as all excess personal property. DoD activities are no longer required to report excess automatic data processing equipment to the Defense Information Systems Agency (DISA).

Batteries:

Customers are able to turn-in devices either with or without batteries. Serviceable equipment is encouraged to be turned-in with batteries and power cords intact. Batteries that are not safe to handle or leaking will not be accepted.

Expand List item 5557Collapse List item 5557  Classified Material Disclaimer

ALL Classified stickers and/or markings must be removed prior to turn-in to DLA Disposition Services. The Unclassified sticker may remain on the material.

SF 706 Top Secret Sticker SF 706 Form - TOP SECRET must be removed

SF 707 Secret StickerSF 707 Form - SECRET must be removed

SF708 Confidential StickerSF 708 Form - CONFIDENTIAL must be removed

SF 709 Classified Sticker SF 709 Form - CLASSIFIED must be removed

SF-902 C U I StickerSF 709 Form - CUI must be removed

SF 710 Unclassified StickerSF 710 Form - UNCLASSIFIED May remain on property

Turn-In Instructions

Ensure that any and all hard drive(s) are removed.

Include a statement either on the device OR accompanying the DD Form 1348‐1A in block 27 (Additional data) that states: “The residue identified by this document meets the disposition requirements in accordance with the DoDI 8500.01".

Attach a DLA Form 2500 label on the chassis.

Print name, rank/grade and signature of individual certifying the attached information.

Ensure all computer medias and cards have been  removed (e.g. floppy disks, smart card media, multi‐media cards, CD‐ROM media, etc.)

Optional:

  • Computer chassis serial number in block 26
  • Statements in Block 27 of DTID: "Hard Drive(s) has been removed"
  • Statement or letter stating computer contains no CLASSIFIED, confidential or hazardous material

Ensure that all hard drives are overwritten, degaussed, or destroyed prior to turn-in.  

Include a statement either on the device OR accompanying the DD Form 1348‐1A in block 27 (Additional data) that states: “The residue identified by this document meets the disposition requirements in accordance with the DoDI 8500.01"

Attach a DLA Form 2500 label on the chassis.

Ensure all computer medias and cards have been removed (e.g. floppy disks, smart card media, multi‐media cards, CD‐ROM media, etc.).

Notes:

  • Serviceable devices should ensure that the batteries and power cord are turned in with the device. 
  • Property that was formerly classified and has been since declassified for disposal retains its original DEMIL code for its respective NSN.

Optional:

Computer chassis serial number or hard drive serial number in block 26.

Filled‐out DLA FORM 2500 or equivalent is required on all hard drives.

Include the hard drive serial number (not necessary if hard drive is left in computer).

A label is not required if hard drive is destroyed and turned in as scrap.

 

New hard drives (in un‐broken packaging) do not require labeling or certification.

Unused hard drives (not in original packaging) require a signed certification such as "Hard Drive(s) has/have not been used" on the turn-in documentation.

Classified Media Destruction Guidance (NSA Page)

https://www.nsa.gov/resources/media-destruction-guidance/

Contains guidance and information relating to the disposal or recycling of media devices per NSA/CSS Policy Statement 9-12, "NSA/CSS Storage Device Sanitization". Information stored on these devices may range from UNCLASSIFIED to TOP SECRET and may include compartmented, sensitive, or limited-distribution material.
 

NSA Classified Materiel Conversion (NSA Page)

https://www.nsa.gov/Resources/NSA-Classified-Materiel-Conversion-CMC/

NSA/CSS accomplishes disposition of classified materiel by using standard industrial conversion or approved destruction methods through numerous recycling and reclamation procedures in strict accordance with environmental, safety, and security standards.

The CMC is responsible for the secure collection, processing, destruction and conversion of acceptable classified materiel.

Forms

Click within a card below to access forms

1348-1A

DD Form 1348-1a

 

The DD Form 1348-1A the most important document when interacting with DLA Disposition Services. It serves as the receipt for property turned in, and is an important record for auditability. 

Learn how to complete a DDForm-1348-1A .

DLA Form 2500

DLA Form 2500

Video

DLA Form 2500

DLA Disposition Services developed DLA Form 2500 "Hard Drive Certification Label," for its internal use that can also be used by the generating activities. The form provides complete information and is recommended for use. The labels must include:

  • When the hard drive is removed from the housing, include the serial number, make, and model of the hard drive. When the hard drive is still installed in the housing, include make, model, and serial number
  • Certification that overwriting, degaussing, or destruction was accomplished
  • If overwritten or degaussed, include the manufacturer and product version or approved metal destruction facility and method
  • Generator name, phone number, DTID number, printed name, rank/grade, signature, and date.
  • For housings without hard drives, attach a label to each housing, indicating "hard drive removed". DLA Form 2500 includes a block to check if the hard drive has been removed.

Hard drive sanitation is to be accomplished by overwriting or removal for equipment that is in serviceable condition or has reuse value when possible. Equipment that is degaussed or destroyed loses its useful life.

When degaussing or physical destruction is the disposal process, hard drives will be transferred to DLA Disposition Services sites as scrap and do not require a label to be affixed.

Additional Information

Generating activities will specify that the hard drives comply with one of three DoD hard drive disposal processes: overwriting, degaussing, or destruction. DoD Components must comply with the labeling and internal documentation requirements.

The labeling requirements are for all hard drives whether installed in housings or removed from housings. The labels will be installed on the housing containing the hard drive or on the hard drive itself, if removed. Central Processing Unit (CPU) or hard drives, turned in to a DLA Disposition Services site, must have the DTID listed for each chassis on the DLA Form 2500 (or equivalent document). The chassis serial numbers must be entered on the 1348-1A/2.

The exception: If the hard drive is still left in the CPU, it is not necessary to list the serial number.