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DOD Chemical Information Program

About the program

The Department of Defense Chemical Information Program's objective is to obtain, process, and store digital data of the full formulation for all products (chemicals, articles, weapons, etc.) purchased by the DOD. The program is sponsored by the Office of the Assistant Secretary of
Defense and the Defense Logistics Agency is the implementation lead for the program.

Stakeholders include all components with responsibility for compliance with the Promise to Address Comprehensive Toxics Act of 2022, OSHA, EPCRA, TSCA, and other regulatory compliance measures.

Why is this initiative important?

The DOD CIP is critical for securing vital data for recording and reducing DoD employee chemical exposures, reducing supply chain vulnerabilities, expanding mission impact awareness, and improving our efforts for environmental management.

The DOD currently lacks full visibility on all ingredients employees are exposed to, where these ingredients are sourced, and how its mission will be impacted with sudden chain disruptions, and how it can meet evolving regulations and emerging chemicals.

What are the consequences in not knowing what’s in our products? The COVID-19 pandemic identified how globally distributed supply chains can be impacted during a time of crisis. Full product accountability (including chemical compositions) is critical to being able to forecast mission impacts if resources suddenly become unavailable. Product accountability can quickly become a national security issue and have a direct impact on the availability of our weapon systems.
 

Implementation objectives

An F-35A Lightning II shown flying from head on and slightly aboveUpdate Federal Standard 313 to require digital submission of full formulation and disclosure of safety data for chemicals and articles (a phased approach).

Contractual and policy changes will require a centralized digital submission of full formulation and disclosure with safety data for chemicals and articles. Preferred documentation will be XML (DoD SDS XML standard) containing all product ingredients.

Make a single, authoritative database of safety data to protect the warfighter, civilians, and the environment.

Data extraction and full chemical formulation will be populated into a single centralized and standardized safety data sheet library.

Disseminate safety data to all DOD enterprise systems: Acquisition, procurement, logistics, inventory, disposal, and remediation.

System integration will disseminate standardized safety data throughout the DOD, removing redundancies currently realized in acquisition,
procurement, logistics, inventory, and EH&S systems.

Aggregate data source for chemical intelligence reporting, compliance assessment, and decision making.

Creation of a DOD data lake will provide full visibility on all chemicals the DOD procures, and transactional data for full product lifecycle and accountability. The first centralized product accountability and security system will allow for full chemical exposure data for DOD personnel and increased environmental management while improving our national security.

Implementation challenges

  • Obtaining ingredient data beyond what is required for reporting by current regulations.
  • Obtaining full supply chain information to protect vital DOD functions.
  • Maintaining pace with evolving emerging chemicals regulatory changes.
  • Extensive scope with 35K+ vendors; some with multiple contracts.
  • Sustainability, performance of the integration and reporting solutions.

Implementation benefits

  • Timely response to mission impacts from global emerging chemical regulatory actions.
  • Improve management of supply chain risks and disruptions.
  • Reduce lifecycle costs of weapon systems, platforms, equipment, and facilities.
  • Maximize protection of the warfighter, civilians, and the environment.

Proof of concept timeline

Arrows show progression from July 2023 to May 2024, starting with project invitation and funding approval, ending with Chemical Intelligence POC completed
 

DLA's role

The Defense Logistics Agency Hazardous Material Management System is the program leading the technical integration efforts of the Emerging Chemicals Governance Council. In order to accomplish this, a methodology and supporting technical infrastructure is required for a centralized conduit for DOD chemical manufacturers to submit product Safety Data Sheet data along with supplemental information containing the full formulation disclosure for all products procured by the DOD.

While manufacturers often provide ingredient listings for chemicals of regulatory concern or otherwise required for hazard communication, the residual delta of nondisclosed ingredients are sometimes later proven to be hazardous in subsequent years. Full ingredient data is necessary for comprehensive employee exposure records, supply vulnerabilities and impact assessments, environmental protection efforts, and full accountability for the various facets that ingredient information is used to support the mission of the DOD.

This technical solution will be used in conjunction with corresponding changes to DOD procurement and acquisition policy and guidance. DLA is working with industry partners to streamline how this information can be effectively and securely transmitted to the DOD while minimizing impact on government partners to the greatest extent possible.

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