Mobile Devices

Turn-In Instructions

Mobile Communication and Media Devices

Mobile communication covers a wide array of devices and equipment. This category contains items that possess data storage capabilities, however are not classified as "computers". This category includes, but is not limited to cell phones, PDAs, smartphones, and tablets.

Unopened/factory-sealed devices

New devices (in un‐broken packaging) do not require labeling or certification. Property in its factory-sealed packaging should be processed as condition code A, annotated on the disposal documentation.

Used Devices

Devices no longer in their factory-sealed packaging are considered used. These devices must be reset to factory settings and/or otherwise wiped and cleared of all data .

Note: Serviceable devices should not have their battery removed from the device. This helps ensure potential future reuse.

NIST bulletin for media sanitization

Information Regarding Classified Property

Classified Media Destruction Guidance

Contains guidance and information relating to the disposal or recycling of media devices per NSA/CSS Policy Statement 9-12, "NSA/CSS Storage Device Sanitization". Information stored on these devices may range from UNCLASSIFIED to TOP SECRET and may include compartmented, sensitive, or limited-distribution material.

NSA Classified Materiel Conversion

NSA/CSS accomplishes disposition of classified materiel by using standard industrial conversion or approved destruction methods through numerous recycling and reclamation procedures in strict accordance with environmental, safety, and security standards.

DLA Form 2500

DLA Disposition Services developed DLA Form 2500 "Hard Drive Certification Label," for its internal use that can also be used by the generating activities. The form provides complete information and is recommended for use. The labels must include:

When the hard drive is removed from the housing, include the serial number, make, and model of the hard drive. When the hard drive is still installed in the housing, include make, model, and serial number
Certification that overwriting, degaussing, or destruction was accomplished
If overwritten or degaussed, include the manufacturer and product version or approved metal destruction facility and method
Generator name, phone number, DTID number, printed name, rank/grade, signature, and date.
For housings without hard drives, attach a label to each housing, indicating "hard drive removed". DLA Form 2500 includes a block to check if the hard drive has been removed.

Hard drive sanitation is to be accomplished by overwriting or removal for equipment that is in serviceable condition or has reuse value when possible. Equipment that is degaussed or destroyed loses its useful life.

When degaussing or physical destruction is the disposal process, hard drives will be transferred to DLA Disposition Services sites as scrap and do not require a label to be affixed.

Regulations

Mobile Devices Disposal Regulations

DoD 5400.11-R, Department of Defense Privacy Program

DoD Instruction 8510.01, Risk Management Framework for DoD Information Technology

DoD Directive 8000.01, Management of the Department of Defense Information Enterprise

Forms

Click within a card below to access forms

1348-1A

The DD Form 1348-1A the most important document when interacting with DLA Disposition Services. It serves as the receipt for property turned in, and is an important record for auditability.