IGD 1006: Resources, Roles Responsibility and Authority

1.0

PURPOSE




This IGD defines, documents, and communicates roles, responsibilities, and authorities in order to facilitate effective environmental, safety and occupational health management. This IGD applies to all employees and those working on our behalf who are responsible for defining, assessing, and updating environmental aspects, and safety and occupational health risks.



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2.0

PROCESS






2.1

Commitment





From the Administrator to the first line supervisor, management is responsible for conducting operations in accordance with all applicable ESOH laws and regulations, ESOH policies and applicable ISO 14001:2015 standard and ISO 45001:2018 guideline. Top management is responsible for providing adequate resources to meet our ESOH commitments.

A letter will be submitted by the Administrator to hosts and tenant activities (as appropriate) describing roles and responsibilities of the EMR.




 


2.2

ESOH Management Representative





The ESOH Management Representative (EMR) appointed by the Administrator and within the Directorate of Material Management, is responsible for reviewing and providing oversight of the ESOH management system including recommendations to promote continual improvement. This person provides periodic updates to the Administrator. The EMR has the responsibility for reviewing and directing ESOH activities. The Director has the primary responsibility for:





a)

Developing policies, business/mission activities, standards, processes and procedures, and ensuring their consistent application.





b)

Identifying, analyzing, and influencing ESOH issues, laws and regulations and reporting to affected business units all final ESOH federal, state and local law and regulations.





c)

Developing and communicating best ESOH management practices, including authority of the EMR.





d)

Providing cost competitive and value added environmental services.





e)

Promoting continual improvement in ESOHMS and performance.





f)

Supporting prevention of pollution efforts.




g)

Developing strategic plans to help ensure implementation of proactive and cost-effective options for meeting ESOH challenges.





h)

Securing required permits and providing required reports.





i)

An EMR will be assigned in writing. The appointment letter will be re-issued/revised with EMR personnel change and include the authority of the EMR.





j)

ESOH Policy Statement will be reviewed/re-issued within 30 days of leadership change.





k)

Upon an EMR change, leadership shall re-issue and or review EMR appointment letter accordingly.

 


l)

Preventing pollution, properly managing wastes, and providing a safe work environment.





m)

Providing appropriate training to employees.





n)

Developing new capital facilities/improvements and/or processes.





o)

Monitoring required activities facilities and/or processes.




 


2.3

Employee Performance Appraisals





Functional roles and responsibilities of all employees with specific management responsibilities can be found in position descriptions. Employee performance is monitored annually as necessary by their supervisor.





2.4

Environmental Monitors


Environmental Monitors will be assigned by the Chief, Environmental Division at each depot as required.


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3.0

EXAMPLES OF ESOHMS SUPPORTING DOCUMENTATION REFERENCES





The references listed below are not intended to be all inclusive but rather to provide examples of typical documentation and records, illustrative of the ESOHMS and are not necessarily controlled by this ESOHMS Manual.





3.1

Table 6, Structure and Responsibilities





3.2

Environmental Issues Matrix


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