IGD 1008: ESOHMS DOCUMENTED INFORMATION

  1. PURPOSE

The Interpretive Guidance Document (IGD) provides general guidance for the DLA-SM Environmental, Safety, and Occupational Health Management System (ESOHMS) per the integrated requirements of ISO 14001:2015 & ISO 45001:2018, along with the requirements of the Occupational Safety and Health Administration (OSHA) Voluntary Protection Program (VPP) elements and sub-elements. This IGD relates to all documentation concerning DLA-SM ESOHMS operations, activities, products, and services. The DLA-SM ESOHMS applies to all DLA-SM facilities, their employees, and all personnel working on behalf of DLA-SM.

  1. PROCESS

All ESOHMS documentation required by the ISO standards and VPP will include documented information determined necessary for the effectiveness of the ESOHMS.

  1. Creating and updating

While creating and updating all ESOHMS documentation, DLA-SM will ensure that: appropriate format (e.g. language, software version, graphics) and media (e.g. paper, electronic); identification and description (e.g. title, date, author, or reference number); and review and approval for suitability and adequacy are considered.

  1. Control of documented information

Documented information required by ESOHMS, ISO standards, and VPP requirements will be controlled to ensure that all documentation is available and suitable for use, where and when it is needed and is adequately protected (e.g. from loss of confidentiality, improper use, or loss of integrity).

DLA-SM will address the following for the control of documented information, as applicable:

  1. Distribution, access, retrieval, and use.
  1. Storage and preservation, including preservation of legibility.
  1. Control of changes (e.g. version control).
  1. Retention and disposition.

All documented information of external origin determined by DLA-SM to be necessary for the planning and operations of the ESOHMS will be identified, as appropriate, and controlled.

  1. ESOHMS SUPPORTING DOCUMENTATION
  1. DLA-SM ESOHMS Policy Statement
  1. DLA-SM ESOH Management Plan
  1. DLA-SM Depot VPP Policy Statements:
  1. Hawthorne Depot VPP Policy Statement
  1. Hammond Depot VPP Policy Statement
  1. Scotia Depot VPP Policy Statement

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