IGD 1010: Control of Documents

1.0

PURPOSE

 

 

 

This IGD provides guidance for controlling all documents, internal and external, and procedures required by the ISO standard as it pertains to the ESOHMS at each installation. This document applies to all employees of DLA Strategic Materials and those working on behalf of the government within DLA Strategic Materials, who are required to establish, utilize and maintain environmental documents in accordance with the requirements of the ESOHMS.

Controlled documents are listed on the Document Review/Revision Matrix.

 

 

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2.0

PROCESS

 

 

 

 

 

2.1

ESOH Management Representative

 

 

 

 

The EMR is responsible for approval authority, approval prior to use, review and revision, revision status identification, availability at point of use, legibility and methods for identification of controlled documents. A list of controlled documents can be found in IGD1010 3.3 ( Document Review / Revision Matrix )


 

2.2

Requirements

 

 

 

 

Controlled documents are controlled by the document control methods of the identified process owners to ensure that the documents:

 

 

 

 

a)

Are Approved prior to use;

 

 

 

 

b)

Can be readily located;

 

 

 

 

c)

Are periodically reviewed, revised, and approved or deleted as necessary by authorized personnel and are communicated by process owners to all applicable employees;

 

 

 

 

d)

Are available at applicable locations;

 

 

 

 

e)

Are removed from all points of issue and use when obsolete, and otherwise assured against unintended use;

 

 

 

 

 

Any obsolete documents retained for legal and/or knowledge preservation purposes are clearly identified as:"This Document May be Obsolete. Retained for Historical Use Only"

 

 

 

 

f)

Are legible, dated (with revision dates, if applicable), and readily identifiable;

 

 

 

 

g)

Are appropriately maintained by either Headquarters or appropriate field locations of the operating installations;

 

 

 

 

h)

All original documents that are received or issued by Headquarters or a Depot must be retained on file for future review and/or audit purposes. Copies may be made and distributed; however, the original document must remain on file.

 

 

 

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3.0

EXAMPLES OF ESOHMS SUPPORTING DOCUMENTATION REFERENCES

 

 

 

 

The references listed below are not intended to be all-inclusive but rather to provide examples of typical documentation, illustrative of the ESOHMS and are not necessarily controlled by this ESOHMS Manual.

 

 

 

 

3.1

Document Control Policy

 

 

 

 

3.2

Operations and Logistics Storage Manual

 

 

 

 

3.3

Document Review/Revision Matrix

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